Procurement
General Guidelines
- Any changes to the budget or program plans must be approved by ODCTE prior to procurement. For non-construction Federal awards, grant recipients must request prior approvals from ODCTE for the following program or budget-related reasons:
- Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval).
- The transfer of funds budgeted for participant support costs to other categories of expense.
- When procuring property and services under a Federal award, a State must follow the same policies and procedures it uses for procurements from its non-Federal funds.
- All grant recipients must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations, and the standards of 2 CFR 200.
- Avoid acquisition of unnecessary and duplicative items
- Maintain records sufficient to detail procurement history.
- All procurement transactions for the acquisition of property or services required under a Federal award must be conducted in a manner providing full and open competition consistent with the standards of § 200.319 and § 200.320
- Take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used, when possible. § 200.321
- For a list of verified businesses that meet these requirements, click here.
- Contractors
- Subrecipients are responsible for providing oversight to ensure that contracts are properly executed according to contract 2 CFR 200.318(b)
- Contractors over $50,000 must be registered in SAM.gov
- If recipient does not have sufficient capital to operate on reimbursement basis, ODCTE may consider a working capital advance.
- To request a budget and/or program plan revision request, please complete the ARPA Budget Revision Request form provided by ODCTE staff.