Procurement

• Any changes to the budget or program plans must be approved by ODCTE prior to procurement. For non-construction Federal awards, grant recipients must request prior approvals from ODCTE for the following program or budget-related reasons:
  • Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval).
  • The transfer of funds budgeted for participant support costs to other categories of expense.
• When procuring property and services under a Federal award, a State must follow the same policies and procedures it uses for procurements from its non-Federal funds. 
• All grant recipients must have and use documented procurement procedures, consistent with State, local, and tribal laws and regulations, and the standards of 2 CFR 200.
• Avoid acquisition of unnecessary and duplicative items
• Maintain records sufficient to detail procurement history.
• All procurement transactions for the acquisition of property or services required under a Federal award must be conducted in a manner providing full and open competition consistent with the standards of § 200.319 and § 200.320
• Take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used, when possible.  § 200.321
  • For a list of verified businesses that meet these requirements, click here.  
• Contractors
  • Subrecipients are responsible for providing oversight to ensure that contracts are properly executed according to contract 2 CFR 200.318(b)
  • Contractors over $50,000 must be registered in SAM.gov
• If recipient does not have sufficient capital to operate on reimbursement basis, ODCTE may consider a working capital advance.
• To request a budget and/or program plan revision request, please complete the ARPA Budget Revision Request form provided by ODCTE staff.

State Purchasing Director’s Guide to Competitive Purchasing with ARPA