OHCA Policies and Rules
317:10-1-32. Bid evaluation
[Revised 09-12-22]
A responsive bid that is not otherwise rejected will proceed to bid evaluation, which will be conducted in accordance with the solicitation. Within any solicitation, the bid specifications for evaluation will be provided and will be based on the subject matter of the solicitation, the type of solicitation, and the needs to be met by the supplier(s) awarded a contract from the solicitation.
(1) The bid evaluation may consist of one (1) or more evaluative activities, including but not limited to:
(A) Best price review;
(B) Best value review;
(C) Certifications;
(D) Administrative review;
(E) Technical proposal evaluation;
(F) Oral presentation evaluation; and
(G) Any other activity that could reasonably be expected to result in determining the value, nature, character, or quality of the bid.
(2) Bids responding to request for quotation will be evaluated solely on a "best price" basis.
(3) Bids responding to request for proposal will be evaluated on a "best value" basis unless the request for proposal specifies otherwise.
(4) A bidder's past performance may be considered when evaluating a bid.
(5) No evaluator acting in their role as an evaluator will make any decision regarding procurement, including but not limited to which, if any, bidder(s) will or will not be awarded the contract, whether a bid will or will not be rejected, and whether a solicitation will be continued or canceled. Evaluators, individually or collectively, may provide bid evaluation information and recommendations to the contracting official. A record of evaluators' numeric scores of bids, made by evaluators individually or collectively, will be maintained as part of the acquisition file.
(6) The contracting official will make all decisions regarding the procurement, including but not limited to which, if any, bidder(s) will or will not be awarded the contract, whether a bid will or will not be rejected, and whether a solicitation will be continued or canceled.
Disclaimer. The OHCA rules found on this Web site are unofficial. The official rules are published by the Oklahoma Secretary of State Office of Administrative Rules as Title 317 of the Oklahoma Administrative Code. To order an official copy of these rules, contact the Office of Administrative Rules at (405) 521-4911.
