OHCA Policies and Rules

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317:40-7-8. Employment Training Specialist Services

[Revised 09-01-2026]

 Employment training specialist (ETS) services include training, job development, job discovery, and supportive assistance that allow the member to obtain and engage in remunerative employment. ETS services are:

(1) available only when not otherwise funded through another state or federal entity; 

(2) provided by a certified job coach;

(3) not available when subcontracting;

(4) not claimed during the same period of time another type of service is provided; 

(5) used to help a member with a new job in a generic employment setting.

(A) ETS services are:

(i) not available if the member held the same job for the same employer in the past;

(ii) available when the member requires 100% on-site intervention for up to the number of hours the member works per week for six weeks per Plan of Care year; and

(6) used for Team meetings when the case manager requests participation of employment staff in accordance with OAC 340:100-5-52, up to 20 hours per Plan of Care year;

(7) used for job discovery per OAC 317:40-7-2 when a member is new to vocational services, or the member wishes to obtain a new job. The member must be part of the conversation 100% of the time. 

(A) Up to fifteen (15) hours may be authorized for assessment per plan of care (POC) year and may be reauthorized after two years if the member wishes to change jobs.

(B) The member's team and the DDS director or designee must approve services beyond the initial authorization.

(8) used infor job development for a member on an individual job site upon the member's completion of three consecutive months on the jobper OAC 317:40-7-2.

(A) Vocational providers:

(i) must submit to the case manager a quarterly review of progress for job development per OAC 340:100-5-52. The member must be part of the job development at least 50% of the time; and

(ii) may claim a documented maximum of twenty five (25) hours per member for job development per POC year if obtaining a new job or changing jobs.

(B) The job must:

(i) be approved by the member's team and related to the member’s desired outcomes or assessment findings. 

(ii) pay at least minimum wage;

(iii) employ each member at least 15 hours per week; and

(iv) be provided by an employer who is not the member's contract provider;

(9) used for development of a Plan for Achieving Self-Support (PASS) up to 40 hours per Plan of Care year after documentation of PASS development, if not developed by a Community Work Incentives Coordinator or the Department of Rehabilitation Services, and implementation of an approved PASS after documentation has been submitted to the case manager;

(10) used for development of an Impairment Related Work Expense (IRWE) up to 20 hours per Plan of Care year after documentation of IRWE development, if not developed by a Community Work Incentives Coordinator or Oklahoma Department of Rehabilitation, and implementation of an approved IRWE after documentation is submitted to the case manager;

(11) used in interviewing for a job that is eligible for ETS services.

(12) are authorized when the member needs job coach services after expiration of Stabilization Services for the hours necessary to provide direct use support to the member or consultation to the employer as described in outcomes and methods in the Individual Plan. The plan should include the process for fading as the member's independence.

Disclaimer. The OHCA rules found on this Web site are unofficial. The official rules are published by the Oklahoma Secretary of State Office of Administrative Rules as Title 317 of the Oklahoma Administrative Code. To order an official copy of these rules, contact the Office of Administrative Rules at (405) 521-4911.