Skip to main content

CTIMS - Report Access

Login to CTIMS: https://ctims.okcareertech.org/CTBDSWeb/ 

Select: Technology Center – WED Submitter role (top right-hand corner of screen). If not, use the drop-down arrow to select the correct role.

Click Arrow next to Enrollment to open up menu

Click the arrow next to Tech Center WED Apprenticship (see below)
Click Course File Upload-WED Apprenticeship

Course File Setup

Complete the Course File Upload screen. The tagged numbers on the following screenshot correspond to the instruction steps below. The asterisks represent the required fields. Some of the fields may be defaulted, already, according to your sign-in credentials.

  1. Element Type* - should default to Tech Centers Workforce & Economic Development Apprenticeship.
  2. Organization Type* - should default to Technology Sites.
  3. School Name* - should default to your school name.
  4. Calendar Year* - should default to the current school year.
  5. Session* - select the quarter you are inputting.
  6. Validation* - provides two options: Validate and Upload or Validate Only. The validation process may take several minutes to check your data. Do not select the Load File button again.
    1. Validate and Upload will check your data for errors and save the data if no errors are found.
    2. Validate Only will check your data for errors and provide a report of errors found in your file to be corrected. Your data will not be saved using the Validate Only option. If you use this option, if there are no errors, load your file again, and select Validate and Upload.
  7. Select the File Format* from the drop-down menu to identify the type of file you will be uploading. Options are:
    1. Fixed Format - Fixed Text File (txt).
    2. XLS - Microsoft Excel Worksheet File for files made with the 2003 version of Excel and older.
    3. XLSX - Microsoft Excel Worksheet File for files made with the 2007 version of Excel and newer.
    4. CSV - comma-separated values (CSV) file.
  8. Select the Browse* button to select the file from your computer.
  9. Select Load File to upload the data to the screen.
  10. Select Submit to process your data.
  11. To refresh your screen, click the Reset button (if needed.)

Errors

If errors are detected, a popup screen identifies the file errors and records them by line number with error descriptions. Correct the errors in your system and recreate the file to upload again. You can print the error page to help you correct the mistakes in your file.

If you cannot figure out the issue, email Brandy Elliott.

Click on the Print Current Page button to print your error message list, if needed.

No Errors

If your file does not have errors and you selected Validate Only, you will see the following message. Notice it states, “was not loaded.” You will need to go back and choose the Validate and Load option, then re-submit.

No Errors Validate & Load

If your file does not have errors and you selected Validate and Load, you will see the following message.

  • Click on the Print Current Page button to print your successful validation and upload, if needed for your records.
Last Modified on Oct 28, 2025