Information for Publishers

Publishers submitting instructional materials in Oklahoma must follow the rules set by the State Textbook Committee. Publishers submit sealed bids, which the State Textbook Committee and content review team evaluate and select books based on quality and price. Publishers must offer Oklahoma the lowest price given anywhere in the U.S. within the past six months and report any price reductions. Updated editions can replace older ones if approved during the substitution cycle. Schools can buy books at contract prices, and publishers must provide accessible formats for students with disabilities. If a textbook has errors, the publisher must fix them before full approval. The State Textbook Committee can not approve bids and request new ones if needed. 70 O.S. § 16-104, 70 O.S. § 16-106, 70 O.S. § 16-107, 70 O.S. § 16-109

The High-Quality Instructional Material cycle graphic outlines Oklahoma's annual HQIM cycle from March through the following year.

Publisher State Registration Form
Registration information is provided for reference purposes only and is not guaranteed to be complete, accurate, or current. Inclusion in this information does not imply an active instructional materials contract with Oklahoma. Publishers should consult the official state-approved lists to verify current contract status.

Registration Table

Each year, a memorandum is issued at the beginning of March inviting publishers to submit their Intent to Bid for the current cycle. The Intent to Bid window will remain open from early March until the first Friday in April, with all submissions closing at 5 p.m. on the due date. As part of the submission process, publishers should complete and upload the Data Privacy and Integration Attestation Form, which may be shared publicly.

Out-of-cycle material refers to educational resources or textbooks not part of the current adoption cycle. Materials cannot be submitted as out-of-cycle if they were rejected during their previous subject adoption cycle. See the Out-of-Cycle document for more information.

Publisher bid information is not publicly shared until after the State Textbook Committee (STC) reviews the bids in July (70 O.S. § 16-103), so specifics are not disclosed until then.  

Publishers submitting exclusively supplemental materials for the 2026 Adoption Cycle may submit using this form.

Supplementary vs. Comprehensive Materials

• Comprehensive materials: Must be reviewed and adopted by the State
  Textbook Committee
• Supplementary materials: Not reviewed or approved by the State Textbook
  Committee.
  

OAC 720:10-3-6

Please note that publishers with an approved contract may request to replace a textbook with a new or revised edition, provided it meets content and quality standards and does not hinder classroom use. Substitutions will not be accepted in the last year of the contract period, and the price of the substituted edition must not exceed the original contract price. For more information, review the Substitution Bid Flyer and Substitution Guidance Document.

Each year, a memorandum is issued at the beginning of December inviting publishers to submit their intent to bid for the current cycle. The Intent to Bid window remains open from December until the first Friday in January, with all submissions closing at 5 p.m. on the due date.

Substitution Bid Memorandum 
Intent to Substitute Form - Closed

70 O.S. § 16-107, OAC 720:10-5-6 

• State Textbook Committee Calendar 2026-2027 (amended March 2026)
• Adoption Subject Cycle Calendar 2026 (amended March 2026)
  

Standards to HQIM to Frameworks

Oklahoma Academic Standards

HQIM Evaluation Rubrics

Oklahoma Subject Codes

• PK-8th subject codes
• 9th-12th subject codes

National Center on Accessible Education Materials (NIMAS)
National Center on Accessible Educational Materials - Learn more about the National Instructional Materials Accessibility Standard (NIMAS), which publishers can use to produce source files to develop multiple accessible formats. Oklahoma requires all approved programs, print and digital, to be available in accessible versions prescribed by federal law or regulation. 70 O.S. § 16-106

The caravan is hosted by the Oklahoma Educational Publishers Association (OEPA). For more details on their schedule, see their page. Caravan Schedule

Carolynn Bristow
Project Manager, Educational Material
Oklahoma State Department of Education
(405) 522-1904
carolynn.bristow@sde.ok.gov