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Health Facility Systems

This office receives and processes license and renewal applications for Nursing Facilities, Assisted Living Centers, Adult Day Care Centers, Residential Care Homes, Continuum of Care Facilities, and Specialized Facilities for Individuals with Intellectual Disabilities or Alzheimer's disease. The program also administers the certificate of need regulations for nursing facilities and psychiatric and chemical dependency facilities.


The Heath Facility Systems staff receives and processes applications for Adult Day Care Center licenses, renewals and amendments.  


Initial License Fee: $75.00 (180-day license) Renewal License Fee: $ 225.00 ($75.00 per year) x (3 years)

Changes in License Renewal Date (October 15, 2021)

Letter Overview
(C1063 2011 O.S. § 1-874) A. Effective November 1, 2021, adult day care facility licenses will be renewed every three years. The total cost for an initial 180 day license is $75.00. For a license renewal, the total cost is $225.00. The renewal total = ($75.00) x (3 years).

Adult Day Care Act, 63 O.S. §§ 1-870 et seq.

The Alzheimer-Dementia Disclosure Act Advisory Council is authorized by House Bill No. 1794. The council shall consist of nine (9) members appointed by the State Commissioner of Health. The members shall be individuals who have knowledge and expertise in the field of memory care or individuals who are consumer representatives directly impacted by memory care services.

NAME POSITION TERM DATES
Denise Hawkins Chair  
Lisa Molinsky Vice Chair  
Sheree Martin Secretary  
Mary Brinkley Member  
Mike Charboneau Member  
Melissa Holland Member  
Annette Mays Member  
Dr. Germaine Odenheimer Member  
VACANT    

The council makes recommendations to the State Commissioner of Health regarding the disclosure form and rules promulgated pursuant to the Alzheimer’s, Dementia, and Other Forms of Dementia Special Care Disclosure Act.

2024 Meetings

DATE TIME LOCATION AGENDA MINUTES

Feb. 21, 2024

CANCELLED
 

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
   

May 15, 2024
April 24, 2024

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
   

DATE TIME LOCATION AGENDA MINUTES
March 29, 2023 1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda  

June 21, 2023

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda  
September 20, 2023 1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda  

November 15, 2023

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda  

DATE TIME LOCATION AGENDA MINUTES

Wednesday,
Jan. 19, 2022

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
   
Wednesday,
March 16, 2022
1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda
Minutes
Wednesday,
May 18, 2022
1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda Minutes
Wednesday,
July 20, 2022
1:30 PM ODOT Training Facility
5307 NE 122nd St.
Oklahoma City, OK 73131
Agenda Minutes

Wednesday,
Sept. 21, 2022

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
   

Wednesday,
Nov. 16, 2022

CANCELLED

1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
   

DATE TIME LOCATION AGENDA MINUTES
Tuesday,
Aug. 16, 2022
1:00 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda Minutes
Wednesday,
Oct. 19, 2022
1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda Minutes

DATE TIME LOCATION AGENDA MINUTES
Tuesday, Nov. 30, 2021 1:30 PM OSDH
123 Robert S. Kerr Ave.
Oklahoma City, OK 73102
Agenda Minutes

2024 Facility Closures
January February March April May June
July August September October November December

The Health Facility Systems Staff receives and processes Continuum of Care & Assisted Living Center applications for initial licenses, renewals and amendments.

Initial License Fee: 180 days (number of beds) x ($10.00) x (0.5)

Renewal License Fee: (number of beds) x ($10.00) x (3 years). An additional fee of Seventy-five Dollars ($75) shall accompany a facility that includes an adult day care service.

Establishment Fee: $1000.00

Renewals
(63 O.S. § 1-1905) A. Effective November 1, 2021, assisted living and continuum of care facility licenses will be renewed every three years. Total Fee = (number of beds) x ($10.00) x (3 years).

Board of Health Action
The Board of Health in 1998 adopted rules for the licensure of continuum of care facilities and assisted living centers. The rules most recently amended were effective June 25, 2007.

Background
The Continuum of Care and Assisted Living Act, which became law on May 20, 1997, authorized two new types of health care or residential settings – the continuum of care facility and the assisted living center. The continuum of care facility is capable of providing more services than are available in a typical nursing facility. The assisted living center offers a level of services between current nursing facilities and residential care homes.

Consumer Choice
Care plans and room setting can be adjusted to meet each resident’s needs and capabilities. As people age, they might not have to move when they start to need more care or assistance. The Consumer can choose a facility that offers services to meet current and future needs for personal care or skilled nursing care. Instead of being limited to current residential or nursing facility designs, consumers will be able to choose a living arrangement that meets their expectations for independence and privacy.

Provider Flexibility
Existing residential care and nursing facility providers may continue operating under their current licenses or may step up to meet requirements for the new license types. Continuum of care facilities and assisted living centers can adapt care plans and physical plants to the types of residents they intend to serve. Residents might not have to be discharged based on short-term variations in their health status or ability to ambulate. Services can be integrated, allowing facilities and centers to compete in the changing healthcare market place. Assisted living center licensure will be available to fill the gap between residential and nursing care.

Directory of Facilities

The Directory of Facilities PDFs have been moved to BOX folders! To access the files, click the link below:

The Health Facility Systems staff receives and processes applications for Initial licenses, renewals, and amendments. Initial Nursing Home Licensure Process

Initial License Fee: 180 days (number of beds) x ($10.00) x (0.5) 

Renewal License Fee: (number of beds) x ($10.00) x (3 years) 

Nursing Home Care Act with Long Term Care Security Act (Title 63 O.S. Section 1-1901 et seq.)

Note: The following files make up the License Application and its attachments.

To obtain a PDF of your digital form, after you submit it, select "Download PDF." This will generate a PDF document of your submission. Include a printout of this PDF with any mailed applications that require the ODH 613 form. 

Effective July 1, 2016, nursing facility licenses will be renewed every three years. Total fee = (number of beds) x ($10.00) x (3 years). Your fee should accompany your form. Make checks payable to the Oklahoma State Department of Health.

Nursing facilities, specialized facilities for developmentally disabled clients, and hospital-based skilled nursing units must be approved or exempted under Oklahoma’s Certificate of Need laws before:

  • Establishing a new facility;
  • Increasing the number of beds at an existing facility;
  • Acquiring ownership or operation of a facility; or
  • Spending $1,000,000 or more on any project.

Long Term Care Certificate of Need Act 63 O.S., Section 1-850 et seq.

Certificate of Need Hearings OAC 310:4

Temporary Managers OAC 310:675-15

Facility Acquisition ODH Form 618-N

Occupancy data for the review of Nursing Facility Certificate of Need applications must be based on monthly reports that are submitted to the Oklahoma Health Care Authority (OHCA) pursuant to Title 63 of the Oklahoma Statutes (O.S.) Section 1-1925.2(H).

§ 63-1-1925.2. Recalculation and Reimbursement from the Nursing Facility Quality Care Fund - Report
..............................................................................
H. 1. The Oklahoma Health Care Authority shall require all nursing facilities subject to the provisions of the Nursing Home Care Act and Intermediate Care Facilities for Individuals with Intellectual Disabilities (ICFs/IID) with seventeen or more beds to submit a monthly report on staffing ratios on a form that the Authority shall develop.
2. The report shall document the extent to which such facilities are meeting or are failing to meet the minimum direct-care-staff-to-resident ratios specified by this section.  Such report shall be available to the public upon request.
3. The Authority may assess administrative penalties for the failure of any facility to submit the report as required by the Authority.  Provided, however:
    a. administrative penalties shall not accrue until the Authority notifies the facility in writing that the report was not timely submitted as required, and
    b. a minimum of a one-day penalty shall be assessed in all instances.
4. Administrative penalties shall not be assessed for computational errors made in preparing the report.
5. Monies collected from administrative penalties shall be deposited in the Nursing Facility Quality of Care Fund and utilized for the purposes specified in the Oklahoma Healthcare Initiative Act.

2024
January February March April
May June July August
September October November December

Click below to see the reports for that year.

The data from the Quality of Care Reports received from the OHCA are compiled and published into the following occupancy reports by the Quality Improvement and Evaluation Service of the OSDH.  Each report is sorted by facility type, then county.  Any person interested in pursuing certificate of need approval for a bed expansion or a new nursing facility may rely on these occupancy statistics.

Reports are electronically compiled from the “Quality of Care Report” facilities file with the Oklahoma Health Care Authority (OHCA). Any person interested in pursuing certificate of need approval for a bed expansion or a new nursing facility may request facility specific Quality of Care Reports.

The OHCA is implementing a database system for facilities to submit data electronically.  During this transition period, some facilities may not be utilizing this system yet.  Therefore, reports may be received from the OHCA in various formats. Copies of the monthly Quality of Care Reports may be requested from the OHCA at (405) 522-7313.

They are also available upon request through the Oklahoma State Department of Health with receipt of payment for reproduction charges. The cost for hard copies is $0.25 per page.  A research fee of $25.00 per hour may apply in addition to the relative reproduction charge.  Copies of the electronic monthly reports are also available on a CD (compact disc) for $1.00 per disc, in addition to the applicable research fee.  Contact OSDH regarding availability and applicable reproduction and/or research fees. 

To request copies of the monthly Quality of Care Reports, you may contact the Health Resources Development Service via mail, phone or email. Please specify the month and year of the requested Quality of Care Report(s).

Mail:
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102
Phone: (405) 426-8175
Fax: (405) 900-7571
E-mail: Click here to email

Psychiatric hospitals, psychiatric units and chemical dependency units in general acute hospitals must receive approval under Oklahoma’s Certificate of Need laws before establishing a new facility:

  • Transferring ownership or operation of a facility.

The Department reviews an abbreviated application for these types of projects.  Standard reviews are required for all other types of projects including new facilities.

Psychiatric and Chemical Dependency Facility Certificate of Need Act 63 O.S. Section 1-880.1 et seq. (24K)

Certificate of Need Hearings OAC 310:4 (129K)

  • Facility Acquisition ODH Form 618-P (PDF)
  • Facility Replacement ODH Form 617
  • Decrease of beds or change in continuum of care for psychiatric or chemical dependency facility or unit, ODH Form 619 (9K)

  • Digital Form (ODH 706) for Substance Abuse & Psychiatric Monthly Reporting
2024
January February March April
May June July August
September October November December

Survey/Inspection Documents: click here

Records and/or document requests can be made for the following types of facilities:

  • Long Term Care Surveys
  • Nursing Homes
  • Assisted Living Centers
  • Intermediate Care Facilities for Individuals with Intellectual Disability
  • Adult Day Care Facilities
  • Residential Care Homes

For any questions, email: HealthResources@health.ok.gov or call (405) 426-8200 and ask for the Long Term Care Records Clerk.

Nursing Home Compare Tool

Nursing Home Compare has detailed information about every Medicare and Medicaid certified nursing homes in the country. You can search to find nursing homes based on a location and compare facility scores on a number of measures.

To see the license document that has the facility name, name of the operator, address, type of license, license number, number of beds and license expiration date, click here.

For best results, please provide the following information with your requests:

  • Full name of facility
  • Address and license number if known (i.e. 1005 SW OKC, NH5502)
  • List documents and dates of records requesting (i.e. all license applications and correspondence for the last seven years.

Most of the Certificate of Need records for nursing facilities, specialized facilities for individuals with developmental disabilities clients, hospital-based skilled nursing units, psychiatric hospitals, psychiatric units and chemical dependency units have been scanned and are available in pdf format. These records include applications, supporting documents, and correspondence for the last seven years. In order to obtain these records, please submit an Open Records Request.

The Health Facility Systems staff receives and processes applications for licenses, renewals, and amendments. 

Probationary Licenses $50.00

Renewal Licensure Fee: ($25.00) x (3 years).

Modification to License :$20.00

A Health Resources Development Service Monthly Report of Active Projects

"The Notice" is produced to meet the statutory obligations established in the Long-Term Care Certificate of Need Act. It provides a monthly report of active projects before the Department. Certificate of Need, Workplace Medical Plan, Health Maintenance Organization, and Independent Review Organization matters considered by the Health Resources Development Service are reported in this publication. Your comments, questions, evidence, and requests regarding these projects and this publication should be sent via the contact information at the bottom of this page.

63 Oklahoma Statute Section 1-857.1(B) The Department shall post on the Department’s Internet site a monthly report which shall include the status of each review currently being conducted, the reviews completed since the last report issued, and a general statement of the findings and decisions made in the course of these reviews. 

2024

2024
January February March April May June
July August September October November December

The June 1, 2004 edition of "The Notice" was the last to be mass-mailed on paper by the Oklahoma State Department of Health. Section 8 of Enrolled House Bill 2723 [O.S. § 1-85731(B)] changed the distribution method for Certificate of Need status reports. The amended law requires posting the monthly notice to the Oklahoma State Department of Health Internet site. "The Notice" was mailed monthly in Oklahoma for more than 25 years. The change allows distributing the Certificate of Need project information in a less costly and more timely manner via the Internet. "The Notice is now distributed exclusively through the Oklahoma State Department of Health Internet site.

*There will not be an issue of "The Notice" for September or October of 2012.


Contact Information

Mailing Address:

Oklahoma State Department of Health
Health Resources Development Service
123 Robert S. Kerr Ave., Suite 1702
Oklahoma City, OK 73102-6406

Physical Address:
Oklahoma State Department of Health
123 Robert S. Kerr Ave.
Oklahoma City, OK

Phone: (405) 426-8175
Fax: (405) 900-7571
E-mail: HealthResources@health.ok.gov