Acute Disease Service: How to Report
Reporting COVID-19 Test Results to OSDH
All facilities conducting on-site COVID testing are required to report ALL results daily to OSDH via the designated COVID lab reporting site, SpringML.*
To request SpringML access or with questions regarding lab reporting, contact:
- OSDH Acute Disease Service
- (405) 426-8710
*School-based testing is reported via the State Infection Reporting System (SIRS) which is located in Single Sign-On (SSO). Contact Dean Hupp at firstname.lastname@example.org or (217) 816-4877 to register for access to SIRS. SIRS will then securely send the test results to OSDH.
*CMS-certified long-term care facilities may submit point-of-care SARS-CoV-2 testing data, including antigen testing data, to CDC’s National Healthcare Safety Network (NHSN) COVID-19 Point of Care (POC) Test Result Reporting Tool; this requires Level 3 NHSN access. NHSN will then securely send the test results to OSDH.
Reporting through PHIDDO
The preferred method of reporting non-covid diseases or conditions to the OSDH is through the secure, web-based Public Health Investigation and Disease Detection of Oklahoma (PHIDDO) system. Healthcare providers interested in learning more information about the PHIDDO system or becoming a user may contact the Acute Disease Service.
The Acute Disease Service Epidemiologist-on-Call is available 24 hours/7 days a week at (405) 426-8710 for communicable disease consultations and reporting of diseases or outbreaks.
Electronic Lab Reporting (ELR)
Oklahoma is ready to facilitate electronic transmission due to the benefits described below and in light of the updated requirement in state reportable conditions rules. The objective of the Oklahoma Electronic Laboratory Reporting (ELR) project is to convert Oklahoma laboratories to provide positive lab results for reportable diseases/organisms to the OSDH via secure electronic transmission, replacing the conventional paper method of reporting and greatly enhancing the online/web-based data entry process utilized by practitioners.
Advantages of ELR
- Meet public health reporting guidelines
- No duplicate data entry
- Lab technicians no longer have to enter data manually or complete forms by hand
- Centralization of reporting to one data repository vs. reporting specified diseases to designated program areas (Communicable Disease Div, Tuberculosis Div, HIV/STD Service, etc.)
- Increased data security
- Fast transformation of data
- Transmission consistency
- Increased timeliness of reporting
- Increased sensitivity of reporting system
- Increase in providing public health with pertinent data
- Meets Electronic Reportable Laboratory Result Reporting requirement for the Medicaid Promoting Interoperability Program
If you would like more information about the ELR or would like to onboard as part of the Medicaid Promoting Interoperability Program, please contact the ADS Informatics team at email@example.com.
Electronic Case Reporting (eCR)
The companion of ELR, electronic case reporting (eCR) is the automated, real-time exchange of case report information between electronic health records (EHRs) and public health agencies (PHAs). In addition to allowing EHRs to automatically send reportable cases to PHAs, eCR also allows PHAs to provide information back to healthcare professionals regarding appropriate next steps and resources regarding the case.
Advantages of eCR
Provides real-time reports to public health officials to guide the state, tribal, local, and territorial response to public health threats
Facilitates communication and collaboration between healthcare and public health
Reduces burden for healthcare providers without disrupting the clinical workflow
Saves time by eliminating manual data entry and reporting
Streamlines reporting to multiple jurisdictions
Receives information from public health associated with the reportable condition
Fulfills the CMS Promoting Interoperability Program requirement for eCR
Can fulfill legal reporting requirements
Improves COVID-19 reporting immediately and allows expansion to all reportable conditions
Meets Electronic Case Reporting requirement for the Medicaid Promoting Interoperability Program.
If you would like more information about eCR or would like to onboard as part of the Medicaid Promoting Interoperability Program, please contact the ADS Informatics team at firstname.lastname@example.org
The OSDH is ready for electronic case reporting (eCR) as part of the CMS Promoting Interoperability Programs. The state of Oklahoma uses the HL7 electronic initial case report (eICR) standards (R1.1 and R3) for electronic case reporting (eCR) and to support the new CMS Promoting Interoperability regulations for eCR. It is these standards that we will use to eventually eliminate manual reporting requirements. We also require the use of APHL AIMS and the Reportable Condition Knowledge Management System (RCKMS) to ensure appropriate reporting.
Oklahoma State Department of Health
Acute Disease Service
123 Robert S. Kerr Ave, Ste. 1702
Oklahoma City, OK 73102-6406
Oklahoma State Department of Health
123 Robert S. Kerr Ave
Oklahoma City, OK
Phone: (405) 426-8710
Fax: (405) 900-7591