Business Application Services Financials - News
Key Documents
Higher Education Payroll Processing and Reporting Project
Bulletins
Documents
- 1095C Data Layout (.xlsx, 23 KB)
- 1095C Multiple List Data Layout (.xlsx, 20 KB)
- 485xxx Accounts for Statewide Accounting Manual Appendix 3 (.xlsx, 11.6 KB)
- 500 MISC Higher Ed Payroll Issue File (.docx, 4 pp, 29 KB)Note: Beginning with payrolls effective January 2016, Higher Education institutions will be required to use the 500 Misc file. The 500 Misc file layout contains detailed information for employee payroll records that will be sent to the State Treasury for payroll processing. If you have any questions regarding the file layout, please contact Diedra O'Neil at diedra.oneil@treasurer.ok.gov or 405-522-4256.
- 585xxx Accounts for Statewide Accounting Manual Appendix 4 (.xlsx, 12.2 KB)
- Class 789 Reconciliation Tips (.docx, 8 pp. 426 KB)
- EFT Participants Load Record Layout (.xlsx, 14 KB)
- Example OpenBooks File (.txt, 2 KB)
- Example PFT (.xlsx, 15 KB)
- Example PFT dat file (.txt, 2.5 KB)
- Example Payroll Claim (.docx, 1 p, 132 KB)
- Example Payroll Claim (.xlsx, 14 KB)
- Higher Ed Agencies Number & Name (.pdf, 1 p, 25 KB)
- Higher Ed PFT Text Files (.txt, 1 p, 3 KB)
- Higher Ed Payroll Data Examples - Current and Future (.xlsx, 18.6 KB)
- Higher Ed Process Flowchart (.pdf, 2 pp, 119 KB)
- Higher Ed Processing Reporting FAQ (.pdf, 6 pp, 237 KB)
- Higher Ed Reporting Checklist (.pdf, 1 p, 73 KB)
- Higher Ed Reversal Payroll Fund Transfers (.docx, 1 p, 15 KB)
- Higher Ed T-Accounts for Payroll (.xlsx, 24 KB)
- Miscellaneous Return Items Processes (.docx, 4 pp, 129 KB)
- Number of Employees on Agency Payroll by Agency Number (.pdf, 1 p, 47 KB)
OMES FORM 301JE System Access Request (.pdf, 3 pp, 67 KB)
- OST Online User Form
- OST ACES Access Attachment A
- OST Maintain Banking Data Access Attachment G
- OTC Annual Employees File EXAMPLE (.txt, 1 KB)
- OTC State Employee File Layout (.xlsx, 14 KB)
- OpenBooks File Layout (.xlsx, 12 KB)
- OpenBooks Info (.xlsx, 57 KB)
- PFT Account Codes (.xlsx, 22 KB)
- PFT Effective CY16 (.pdf, 1 p, 56 KB)
- Sample Federal Tax Payment Worksheet (.xlsx, 16.5 KB)
- Secure File Transfers Naming Conventions (.pdf, 1 p, 72 KB)
- State Tax Payment Requirements (.docx, 1 p, 13 KB)
Links
- Affordable Care Act Tax Provisions for Large Employers (opens in new window)
Webinars
- Higher Education Q&A Session, July 8, 2015 – Overview
- Higher Education Q&A Session, Aug. 5, 2015 - PFT and 500 Misc Files
- Higher Education Q & A Session, Aug. 19, 2015
- Higher Education Q & A Session, Sept. 4, 2015 – ACA Payroll
- Higher Education Q&A Session, Sept. 16, 2015 – Project Update
- Higher Education Q&A Session, September 30, 2015 – ACA Reporting for 2015
- Higher Education Q&A Session, Oct.14, 2015 – Project Update and Other Information
- Higher Education Q & A Session, October 28, 2015 – Project Update, Vendor File Interface, OpenBooks & OTC Reporting
- Higher Education Federal Tax Payments, General Ledger and Accounts Payable Training, Nov. 3, 2015
- Higher Education Project Update, Federal Tax Payments, Remote Print Testing (video not available)
- Higher Education Q & A Session, Nov. 23, 2015 – Project Update, User Acceptance Testing, Security Forms, Open Forum
- Higher Education Q & A Session, Dec. 2, 2015 – Project Update, User Acceptance Testing, ACA Information
- Higher Education Q & A Session, Dec. 9, 2015 – Project Update, ACA Reporting and OpenBooks
- Higher Education Q & A Session, Dec. 15, 2015 – OESC New Hire Reporting, Child Support & ACA
- Higher Education Training Session, Feb. 22, 2016 - PFT Reversals, OTC Requirements, Class Fund 78900
Accounts Payable
- PCard Scheduled Pay Cycle (opens in new window)
- Accounts Payable 8.9 - Finalizing Vouchers (.doc, 2 pp, 31.5 KB)
- Accounts Payable/General Ledger Queries (.pdf, 2 pp, 58.1 KB)
- Revised Print Voucher Report (.pdf, 4 pp, 66.6 KB)
Purchasing \ Procurement
- Dispatch Purchase Orders by Batch (.pdf, 10 pp, 296 KB)
- Negative Number Assigned to an Unsigned Field (.doc, 1 p, 194 KB)
- Vendor Registration Screen Shots (.ppt, 30 slides, 20.8 MB)
Financial Reports
- 6-Digit Expenditure Detail Report (Technical Description)
- 6-Digit Expenditure Detail Report (General Description)
- Changes to 6 Digit Expenditure Detail Report
- Statutory Cancellations Report
- Professional Services Report (Technical Description)
- Professional Services Report (General Description)
- Travel Expenditure Report (Technical Description)
- Travel Expenditure Report (General Description)
- Changes to Travel Expenditure Report
- 36-Month Stat Cancel Report
- Misc Inter/Intra Agency "To" Report
- Misc Inter/Intra Agency Report
- Fiscal AFP Expenditures by Agency/FEI Number Report
- Fiscal AFP Expenditures by Agency/AFP Number Report
- Successful Vouchers Report
- Misc Warrants Report
- Warrant Cancellation Register
- Reconciled Warrants Report
- Vouchers with Recycle Status Report
- Vouchers Not Posted Report
- Vouchers Not Journal Generated Report
- Budget Checking Error Report
- Monitor Voucher Accounts Report
- Print Vouchers Report
- SEFA Expenditures Report
- SEFA Revenue Report
- SEFA Transactions Report
Purchasing How To
- Cancel PO's, Requisitions, RFQ's (.doc, 8 pp, 283 KB - Issued: Oct. 27, 2011)
- Purchase Order Change Orders (.doc, 19 pp, 987 KB - Issued: Nov. 1, 2011)
