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Higher Education Payroll Processing

Higher Education Payroll Processing and Reporting Project

Updated PFT Processing Account Information

 

10/07/2015

Higher Education Payroll Processing

 

06/05/2015

Information for Higher Education Employer Processing and Reporting

06/25/2015

Documents and Links

DescriptionFile Type
485xxx Accounts for Statewide Accounting Manual
Appendix 3
Xls

500 MISC Higher Ed Payroll Issue File

Note: Since January 2016, Higher Education institutions will be required to use the 500 Misc file for payroll issuance.  The 500 Misc file layout contains detailed information for employee payroll records that will be sent to the State Treasury for payroll processing. For any questions on the layout please contact TreasuryServices@treasurer.ok.gov.

Doc
585xxx Accounts for Statewide Accounting Manual
Appendix 4
Xls
Class 789 Reconciliation TipsDoc
EFT Participants Load Record LayoutXls
Example OpenBooks FileTxt
Example PFTXls
Example PFT dat fileTxt
Example Payroll ClaimDoc
Example Payroll ClaimXls
Higher Ed Agencies Number & NamePDF
Higher Ed PFT Text FilesTxt
Higher Ed Payroll Data Examples - Current and FutureXls
Higher Ed Process FlowchartPDF
Higher Ed Processing Reporting FAQPDF
Higher Ed Reporting ChecklistPDF
Higher Ed Reversal Payroll Fund TransfersDoc
Higher Ed T-Accounts for PayrollXls
Miscellaneous Return Items ProcessesDoc
Number of Employees on Agency Payroll by Agency NumberPDF
OMES FORM 301JE System Access RequestPDF
OST Online User FormDoc
OST ACES Access Attachment ADoc
OST Maintain Banking Data Access Attachment GDoc
OTC Annual Employees File EXAMPLETxt
OTC State Employee File LayoutXls
OpenBooks File LayoutXls
OpenBooks InfoXls
PFT Account CodesXls
PFT Effective CY16PDF
Sample Federal Tax Payment WorksheetXls
Secure File Transfers Naming ConventionsPDF
State Tax Payment RequirementsDoc

Webinars

Higher Education Q&A Session, July 8, 2015 – Overview

Q&A PowerPoint July 8, 2015

Session #1 Script Highlights - Q&A

Higher Education Q&A Session, Aug. 5, 2015 - PFT and 500 Misc Files

Q&A PowerPoint Aug. 5, 2015

Session #2 Script Highlights - Q&A

Higher Education Q & A Session, Aug. 19, 2015

Q&A PowerPoint Aug. 19, 2015

Session #3 Script Highlights - Q&A

Higher Education Q & A Session, Sept.  4, 2015 – ACA Payroll

Q&A PowerPoint Sept. 4, 2015

Session #4 Script Highlights - Q&A

Higher Education Q&A Session, Sept.  16, 2015 – Project Update

Q&A Session, Sept. 16, 2015 - Project Update

Session #5 Script Highlights - Q&A

Higher Education Q&A Session, September 30, 2015 – ACA Reporting for 2015

Q&A Session, Sept. 30, 2015 - HCA

Session #6 Script Highlights - Q&A

Higher Education Q&A Session, Oct.14, 2015 – Project Update and Other Information

Q&A Session, Oct. 14, 2015 - Project Update

Session #7 Script Highlights - Q&A

Higher Education Q & A Session, October 28, 2015 – Project Update, Vendor File Interface, OpenBooks & OTC Reporting

Q&A Session, Oct. 28, 2015 - Project Update and Other Information

Session #8 Script Highlights - Q&A

Higher Education Federal Tax Payments, General Ledger and Accounts Payable Training, Nov. 3, 2015

Training PowerPoint Nov. 3, 2015

 

Higher Education Project Update, Federal Tax Payments, Remote Print Testing (video not available)

Q&A Session, Nov. 10, 2015 – Project Update, Federal Tax Payments, Remote Print Testing

Session #9 Script Highlights - Q&A

 

 

Higher Education Q & A Session, Nov. 23, 2015 – Project Update, User Acceptance Testing, Security Forms, Open Forum

Q&A PowerPoint Nov. 23, 2015

Higher Education Q & A Session, Dec. 2, 2015 – Project Update, User Acceptance Testing, ACA Information

Q&A PowerPoint Dec. 2, 2015

Session #11 Script Highlights – Q&A

Higher Education Q & A Session, Dec. 9, 2015 – Project Update, ACA Reporting and OpenBooks

Higher Education Q & A Session, Dec. 15, 2015 – OESC New Hire Reporting, Child Support & ACA

Higher Education Training Session, Feb. 22,  2016 - PFT Reversals, OTC Requirements, Class Fund 78900

Session #14 Script Highlights - Q&A

Training PowerPoint Feb. 22, 2016

Last Modified on Mar 16, 2026
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