Financial Accounting

The State Board of Education Policies and Procedures for Implementation of the Oklahoma Cost Accounting System (OCAS) and School Finance was presented to the Oklahoma State Board of Education during a regular meeting on March 19, 1992.These policies and procedures have been prepared to assist in the implementation for financial transactions utilizing the coding structure of the Oklahoma Cost Accounting System. The goal of the Financial Services Division of the State Department of Education is to have consistency in coding and accurate implementation of school laws and State Board regulations relating to school finance.

The rules describe the basis of funding of public schools; the duties and procedures for the financial operation of districts; and the responsibilities of the State Department of Education and individual districts in regard to securing, dispensing, reporting and accounting for school funds.

Boards of education, superintendents, business managers, encumbrance clerks, treasurers, independent auditors, and others who have the responsibility for preparation of school district budgets and the administration of school district funds must become familiar with these policies and procedures.

• National Board Certified Teachers Information Letter (PDF) - January 28, 2015

• Office of Management and Budget (OMB) Uniform Grant Guidance Memorandum (PDF) - July 1, 2015

Audits for the FY25 school year should be emailed to Katherine.Black@sde.ok.gov or to your Financial Specialist listed below.

If your district had federal expenditures totaling more than $750,000 during a fiscal year,

• You are required to submit a single (program-specific) audit to the State Department of Education no later than March 31, 2026. 

• Any district not meeting the March 31 deadline in accordance with Uniform Administrative Requirement 2 C.F.R Part 200.338 will have all federal award payments withheld until the audit is received.

If your district had federal expenditures totaling less than $750,000 during a fiscal year,

• You are required to submit a financial and compliance audit to the State Department of Education no later than April 30, 2026.  

• Any district not meeting the April 30 deadline in accordance with 70 O. S. § 22-112 will have its State Aid payments withheld until the audit is received.

Audit Acknowledgement FY2025 (PDF)

Audit Contract 2025 (PDF)

Independent School Auditors (PDF) - January 20, 2025

The following information can be found on the State Department of Education Transparency Website.

• Indirect Costs (IDC)
• Every Student Succeeds Act (ESSA)
• Maintenance of Effort and Excess Cost Presentation (May 2021)

• FY26 Joint Federal Programs Claims Procedures (PDF)
• FY25 Joint Federal Programs Claims Procedures (PDF)
• FY24 Joint Federal Programs Claims Procedures (PDF)

See Transparency Website

• U.S. Department of Education Impact Aid

OCAS Manuals:

• 2026 OCAS Manual (PDF)
• OCAS Coding Changes for FY26 (PDF)
• Oklahoma Cost Accounting System (OCAS) Transparency Website - Public Site
• Oklahoma Cost Accounting System (OCAS) FY22 Approved Vendors (PDF)

• Informational Handbook:
  • FY26 Coding Obstacles District Encounter Daily (PDF)
  • FY23 Coding Obstacles District Encounter Daily (PDF)
  • Coding Obstacles Districts Encounter Daily July 2022 (PDF)
  • Activity Funds - Pathways to Improving Accountability (PDF)

• Oklahoma School Advisory Council Workshop

• OKASBO Conferences

• Oklahoma State Legislature
  • House Bill 1395
• Oklahoma Association of School Business Officials
• Oklahoma Center for School Business Management
• National Center for Education Statistics (NCES)/United States Department of Education (USDE)
• School District Reporting Site (Single Sign On) - for Administrators Only, Password Protected
• School District Transparency Act
• State Aid
• Oklahoma Administrative Rule Regarding School District Treasurer
• Oklahoma Administrative Rule Regarding School District Encumbrance Clerk

• Oklahoma Public Official's Certificate of Manual Signature (PDF)
• Request for Approval of State Aid and Federal Funds for Schools - Form S.A.&I. 307 (PDF)
• Cash Fund Estimate of Needs and Request for Appropriation - Form S.A.&I. 308 (PDF)
• Supplemental Estimate - Form S.A.&I. 150 (PDF)
• Application for Temporary Appropriations (PDF)

Katherine Black, Program Manager, Charter Schools & Interlocals, katherine.black@sde.ok.gov, 405-522-0275

Financial Specialists

Sandy Jasper, Counties 1-21
sandy.jasper@sde.ok.gov 405-521-6124

Kelly Freeman, Counties 22-40 and 55
kelly.freeman@sde.ok.gov, 405-521-2349

Heather McQueen, All "C" districts
heather.mcqueen@sde.ok.gov, 405-521-2349

Sara Stephens, Counties 41-61
sara.stephens@sde.ok.gov, 405-522-3272

Pam Honeysuckle, Counties 62-77
pam.honeysuckle@sde.ok.gov, 405-522-3273