Emergency Projects

CAP currently oversees three main areas related to emergencies: declaration, mitigation and restoration. Below is a brief breakdown of these areas along with helpful information to guide you through the process.

• Emergencies must be declared by an agency’s director or their designee by email on their letterhead within 10 days of the emergency.
• The letter should include the location of the emergency, a brief description, contact details and the signature of the director or designee.
• Once an official emergency has been declared, CAP staff will review and provide an acknowledgment of the emergency. This will include the assigned CAP project number and further instructions based on the specific emergency in question.
• It is crucial that all emergency projects are declared as promptly and accurately as possible.

To view list of Registered Mitigation Contractors, download the  Vendor List.

• In many cases, immediate action may be required to reduce the risk of injury or major property loss, which can also minimize insurance claims.
• CAP’s Emergency Mitigation Services Registry is a resource to quickly find qualified companies for cleanup and repairs, such as those suffering from water or fire damage.
• These companies offer a 24/7 response and are available to public agencies, including state agencies, counties, cities, towns, school districts and other political subdivisions of the state.
• Use of this resource is optional but highly recommended.

• Some emergencies may require additional repairs to fully restore a building to its original state. In these cases, a project manager will be assigned by CAP to help guide you through the construction process.
• Restoration typically applies to high-cost or high-risk situations.
• A minimal CAP fee will be issued to the agency at a later date to help cover the project manager’s time and involvement.

If the damage(s) appear to be extensive enough to exceed your agency-selected property deductible, please contact Risk Management within 7 days to file a property claim at 405-521-4999 or complete the online claim form.

OMES Capital Asset Management defines emergencies as any unplanned situation that poses an immediate risk to health, safety, or significant property loss requiring prompt action to prevent further harm or damage. This includes unforeseen events such as natural disasters, major equipment failure, or other critical incidents that demand immediate intervention.

To view a sample emergency declaration letter and CAP’s corresponding acknowledgment, view our Emergency Declaration Example.