Bidding Process

Download project bid documents and submit bids through Bid Express, our online bidding platform.

Bidders shall use complete sets of bidding documents obtained from the source indicated in the solicitation for bids. Neither the owner nor the consultant assumes any responsibility for errors or misrepresentation resulting from the use of incomplete sets of bidding documents.

Only bid forms from the CAM CAP project manual shall be used for bid submission.

Notifications of addenda will be sent by email to all who are known by OMES Construction and Properties to have received a complete set of bidding documents from Bid Express.

While CAP has the statutory responsibility to issue bid solicitations and award all construction contracts, regardless of size, on behalf of state agencies, CAP also has the latitude to assess the ability of state agencies to prepare solicitations and receive written bids for minor projects (OAC 260:65-1-3). By policy, CAP encourages all state agencies to make certain direct contract awards and solicit bids for minor projects according to the acquisition thresholds stated in the Public Competitive Bidding Act of 1974 (61 O.S. § 103):

• For projects < $100,000, a state agency issues a solicitation and accepts written bids, then sends their requisition and procurement documents to CAP for contract award. Guidance and forms are found in CAP Form M800 – Procedures for Obtaining Bids on Projects Under the Statutory Limit.
• For projects < $10,000, a state agency may contract directly with any suitable contractor and pay with a direct purchase order or state purchase card. CAP Form A105 is a one-page contract for agency use in this situation. Proof of insurance is also required.
  

CAP is available to provide assistance with these small procurements if an agency does not have the necessary in-house resources.

For projects over the statutory amount (currently $100,000, per 61 O.S. § 103), CAP stores all projects on the online bidding platform, Bid Express, and advertises in the local newspaper. Bid documents available to review and download at no cost. Vendors need to register on Bid Express to view the project and their documents. Bids are submitted online and will be opened on the designated day specified in the bid solicitation. A bid tabulation is then prepared and sent to the using agency for review. Upon approval by the using agency, CAP awards the contract to the lowest responsible bidder.