Frequently Asked Questions

1. Review OMES Construction and Properties’ most recent solicitation, which includes any updates or changes along with the two current registration forms. Most recent versions of the solicitation are released each year in May.
2. Complete the two registration forms – CAP Form M254, the Vendor Registration Form, and CAP Form B150 for joining the IDIQ program, available on the CAP Forms webpage.
3. Email these forms to cap@omes.ok.gov.
4. From there, a member of our team will contact you if any extra documentation is required and send a confirmation email once your vendor registration is verified.

When the project dollar amount is less than or equal to $100,000. Refer to CAP Form M800 for all procedures when obtaining bids on projects under the statutory limit.

Yes, public construction contracts for less than $10,000 for minor maintenance or minor repair work may be negotiated with a qualified contractor by the agency without CAP approval. However, no work shall be started until CAP Form A105 is executed and proof of insurance has been provided by the contractor to the awarding public agency.

Refer to the CAP Programs Breakdown.

When the project is expected to exceed $100,000.

OMES Construction and Properties is mandated to monitor and approve the selection process. Guidelines for an agency are described in the Owner’s Representative (Consultant) Selection Procedure (CAP Form M100) and in the Construction Manager Selection Process (CAP Form M200). Refer to 61 O.S. § 62 for more information.

Per CAP Rules OAC 260:65-25-2 and 59 O.S. § 46.21b, an architect is required for any public project when the cost of construction is $300,000 or more. Some projects less than $300,000 may also require an architect due to complexity or special requirements. Engineers are generally required for mechanical, electrical, structural or civil work regardless of cost, although minor electrical and mechanical maintenance or replacement work does not. Asbestos, environmental and other types of consultants may also be necessary. A CAP project manager is available to discuss and advise concerning the requirements for your specific project. Refer to 59 O.S. § 46.2 for more information.

All consultants and construction managers desiring to perform services for the State of Oklahoma must be registered with OMES Construction and Properties. Registration requires completing and submitting appropriate forms. Consultants and construction managers complete the Vendor Registration Form (CAP Form M254). The registration process takes less than 10 days. Registrations are valid until the end of the fiscal year from the date of the approval notification from CAP. Consultants and construction managers may not be solicited for projects until they are registered with CAP but may register any time up to six business days prior to the due date stated on a solicitation.

Monthly payment applications for projects bid through CAP or for consultants hired through a CAP IDIQ program must be submitted to CAP for approval by the project manager. CAP will forward the approved pay applications to the appropriate agency for payment. For smaller projects, generally those without a design consultant, the invoice for construction work is submitted directly to the agency for payment.

Projects currently out for bid can be found on our online bidding platform, Bid Express. Plans, specifications and project documents can be downloaded at no cost – projects are advertised in the local newspaper in compliance with Title 61 of the Oklahoma Statutes.

CAP issues addenda before the bid opening date to modify or clarify the bid documents. Notifications of each addendum are sent through Bid Express, and a copy of the addendum is uploaded to the project’s attachment list. No addendum will be issued later than seven calendar days before the bid receipt date, except one that withdraws the request for bids or postpones the bid receipt date.

There is not an official bidder’s list. Bid opportunities are posted on Bid Express and there you may add yourself to the plan holders list to receive notifications. All responsible contractors are invited to bid.

Contact information for an architect, consultant or agency is listed on the cover page of all bid documents; this consultant is contracted by the State of Oklahoma to design and oversee the construction project. If you need assistance, call OMES Construction and Properties at 405‑521‑2112 and provide the CAP project number to be connected with the project manager.

There will usually be a mandatory or nonmandatory prebid meeting at the project site for the bidder to learn more and ask questions. When the meeting is mandatory, a prospective bidder or an independent contractor authorized to represent the company must be present and sign in to be eligible to bid on the project.

Yes, but only when requested in the solicitation for bids or bid notices. Annual prequalification is no longer required. When required for a specific project, instructions and submission requirements will be stated in the bid documents.

Bids are only accepted online through Bid Express.

The virtual public bid opening takes place on Bid Express. The Bid Tab Sheet is then uploaded for contractors to view. The bids are reviewed and evaluated concurrently by the state agency and OMES Construction and Properties to determine the lowest responsible bidder. When CAP is granted a contract, the awarded vendor will be notified and results posted to Bid Express.

Every CAP project has a project manual, which contains a checklist for bidders. Follow the checklist and complete each item before submitting your bid. Each online solicitation should have a document list attached. Failure to follow each step could invalidate your bid. 

Insurance requirements are stated in the bid documents. The minimum requirements are:

• General liability not less than $1 million.
• Property damage insurance not less than $1 million.
• Automobile insurance and workers’ compensation insurance.

Larger projects will require higher amounts and builder’s risk insurance.

Pursuant to 61 O.S. § 113.B.4, workers' compensation insurance is required for all construction contracts greater than $50,000. Construction contracts less than $50,000 require proof of workers' compensation insurance or a CAP Form D312, Affidavit of Exemption from Workers' Compensation Act, stating that the contractor qualifies for an exemption allowed under 85 O.S. § 2.6.

Bonds are required for a sum equal to the contract amount when a contract exceeds $100,000. Three bonds are required:

1. Performance bond
2. Statutory defect bond
3. Payment bond

All bonds must be on the forms prescribed and issued by CAP to the successful bidder on the contract.

A bid bond, certified check or cashier's check is required whenever a bid is greater than $100,000. Generally, the bid bond, certified check or cashier's check is 5% of the bid amount unless otherwise specified in the solicitation for bids.

No.

Construction projects performed under contract with a tax‑exempt entity become tax exempt under Senate Bill 44. SB 44 explicitly extends the state sales tax exemption to contractors and subcontractors when they are performing work for a tax‑exempt entity, allowing those contractors to purchase materials and services for the project without paying sales tax as long as they provide documentation proving their contractual relationship with the exempt entity.