- Agency solicits bids from a minimum of three contractors, then awards to lowest bidder and follows process outlined in CAP Form M800 – Procedures for Obtaining Bids on Projects Under the Statutory Limit.
- Submit:
- CAP Form M701 – Project Request.
- Purchase order for vendor – signed.
- Project documents (CAP Form M800).
- CAP prepares the contract and sends to the vendor, then the agency for execution.
- CAP issues Notice to Proceed.
Purchase Order Procedures
As of April 1, 2020, OMES Construction and Properties no longer maintains purchase orders for agencies. Agencies must create and manage purchase orders for construction projects internally.
Requisitions should be approved internally as they will no longer need to be processed or approved through CAP.
Please note the following procedures:
- Agency determines need for consultant.
- If necessary, the agency acquires consultant either via CAP IDIQ Program or consultant solicitation. Consultant prepares project documents.
- Submit:
- CAP Form M701 – Project Request.
- Project documents.
- Upload plans/specs to Own Cloud or email initial documents to CAP.
- Work with CAP project manager to publicly bid project.
- After award:
- CAP prepares contract and sends to vendor, then agency for execution.
- Agency will return to CAP the signed contract and signed purchase order for vendor.
- CAP issues Notice to Proceed.
- Agency contacts the contractor in the appropriate area for an estimate.
- Submit:
- CAP Form M701 – Project Request.
- Signed purchase order for vendor.
- Non-state agencies include a copy of the CAP fee purchase order.
- CAP issues Notice to Proceed.
- Copy of signed proposal.
- Agency submits CAP Form M302 – Request for IDIQ Services to request consultant.
- Programs manager assigns consultant and requests estimate.
- If agency agrees with estimate and wants to move forward, submit:
- CAP Form M701 – Project Request.
- Proposal.
- Signed purchase order.
- CAP issues Notice to Proceed.
- Agency submits CAP Form M301 – Request for on Call Consultant to request on-call consultant.
- If on-call criteria are met, programs manager issues contract to consultant.
- Upon receipt of contract from consultant, agency should submit:
- CAP Form M701 – Project Request.
- Signed purchase order.
- Copy of proposal.
- Agency notifies CAP director within 10 days of emergency declaration.
- CAP will acknowledge declaration and provide agency with a CAP project number.
- Submit:
- CAP Form M701 – Project Request.
- Signed purchase order.
- Estimate and any additional documents from vendor.
- CAP processes contract.
- Construction Item IDs
- Program Item IDs
- CAP Fee Item IDs
| ID Number | Item |
|---|---|
|
1000013600 |
SERVICE: CAP, IDIQ, Pre-Design Services |
|
1000013601 |
SERVICE: CAP, IDIQ, Commissioning Agent Services |
|
1000013602 |
SERVICE: CAP, ON CALL, On Call Professional Services |
|
1000013603 |
SERVICE: CAP, State Roof Asset Management Program |
|
1000013604 |
SERVICE: CAP, IDIQ, Architect & Engineer Services |
|
1000013605 |
SERVICE: CAP, IDIQ, Construction Inspection Services |
|
1000013606 |
SERVICE: CAP, IDIQ, Emergency Services; Architect/Engineer |
|
1000013607 |
SERVICE: CAP, IDIQ, Environmental Services |
|
1000013608 |
SERVICE: CAP, IDIQ, Geotechnical Services |
|
1000013609 |
SERVICE: CAP, IDIQ, Land Survey Services |
|
1000031900 |
APPRAISAL SRVC: CAP, IDIQ, Appraisal Services |
|
1000032280 |
ABATEMENT SRVC: CAP, IDIQ, Environmental Abatement Services |
| 1 | 1 |
| ID Number | Item |
|---|---|
|
1000017734 |
CONSTR:CAP-Over Statutory Amt, Public Bid, Construction Contract |
|
1000017735 |
CONSTR:CAP-Statewide, All Agencies, Construction Contract |
|
1000017736 |
CONSULTANT:CAP- Selection Statutory, Professional Consultant, A/E, Contract |
|
1000017737 |
MAINT:CAP- Below Statutory Amt, Simple Award, Maintenance Contract |
|
1000017738 |
MAINT:CAP- Above Statutory Amt, Simple Award, Maintenance Contract |
|
1000017739 |
MAINT:CAP- Renewal of Maintenance Contract |
|
1000017740 |
MAINT:CAP- As Needed, Maintenance Contract |
|
1000017741 |
CONSTR:CAP-Agency Statewide Construction Contract |
|
1000017742 |
CONSTR:CAP-Below Statutory Amt, Simple Award, Construction Contract |
|
1000017743 |
CONSTR:CAP-CM Agency-CM Svcs w/o Specified Cost Agreement, Construction Manager Contract |
|
1000017744 |
REAL ESTATE:CAP- Real Estate Services |
|
1000017745 |
CONSTR:CAP-CM At Risk-CM w/Specified Cost Agreement, Construction Manager Contract |
| 1 | 1 |
| ID Number | Item |
|---|---|
|
1000012121 |
SERVICE: CAP Fee Code 1 - Requisition for Contract Award less than 100,000 with Agency Quotes |
|
1000012104 |
SERVICE: CAP Fee Code 2 - Requisition for Contract Award less than 100,000 CAP Advertises |
|
1000012105 |
SERVICE: CAP Fee Code 3 - Requisition for Contract Bid and Award greater than 100,001 |
|
1000012106 |
SERVICE: CAP Fee Code 4 - Total Project Cost - Consultant and Construction Contracts |
|
1000012100 |
SERVICE: CAP Fee Code 5 - Independent Plan Review |
|
1000012101 |
SERVICE: CAP Fee Code 6 - Consultant Solicitation, Fee Negotiations, and Award of Contract |
|
1000012102 |
SERVICE: CAP Fee Code 7 - Solicitation Only |
|
1000012103 |
SERVICE: CAP Fee Code 8 - Statewide Roofing Program |
|
1000012107 |
SERVICE: CAP Fee Code 9 - On Call Consultant |
|
1000012108 |
SERVICE: CAP Fee Code 10 - IDIQ Testing Program |
|
1000012109 |
SERVICE: CAP Fee Code 11 - IDIQ Land Survey Program |
|
1000012110 |
SERVICE: CAP Fee Code 12 - IDIQ Construction Inspection Program |
|
1000012111 |
SERVICE: CAP Fee Code 13 - Pre Design Services |
|
1000012112 |
SERVICE: CAP Fee Code 14 - IDIQ Emergency Consultant Services |
|
1000012113 |
SERVICE: CAP Fee Code 15 - Additional IDIQ Environmental Services |
|
1000012120 |
SERVICE: CAP Fee Code 15.1 - Other Value Added Program Services |
|
1000012114 |
SERVICE: CAP Fee Code 16 - Annual Renewal for Multi-Year Service Contract or Work Order Release on an Agency IDIQ Contract |
|
1000012115 |
SERVICE: CAP Fee Code 17 - Bid Documentation Reproduction |
|
1000012116 |
SERVICE: CAP Fee Code 18 - Newspaper Bid Advertising |
|
1000012117 |
SERVICE: CAP Fee Code 19 - Miscellaneous Transaction |
|
1000012118 |
SERVICE: CAP Fee Code 20 - Requisition to Bid and Award Agency Statewide Contract |
|
1000012119 |
SERVICE: CAP Fee Code 21 - Release on Agency Statewide Contract |
| 1 | 1 |
Last Modified on
Nov 04, 2026
