CAP maintains a registry of design consultants, which serves as the pool of firms available for selection for state agency projects.

Architects, landscape architects, engineers, land surveyors and other design consultants interested in providing services to the state are invited to submit a completed CAP Form M254 - Consultant Registration Questionnaire annually to be included in the selection process. 

Construction managers interested in providing services to the state are invited to submit a completed CAP Form D305 - Construction Manager and Design-Build Registration annually to be included in the construction manager selection process.  

Consultants and construction managers who have previously registered with CAP are invited to review their information currently on file to verify that the information is complete and accurate.

Registration using the CAP Form M254 - Consultant Registration Questionnaire or CAP Form A305 - Contractor Qualification Statement is valid for 1 year.

• The below files list each firm that submitted a CAP Form M254 or CAP Form A305 during the last 13 months.

• The listing shows the last submittal date, which is the date the form was received in the CAP office.

• Check the submittal date to determine if the CAP Form M254 or CAP Form A305 is expired or about to expire.

Consultant, CM, DB Firms List

• Construction Manager - 05/26/2023

• Design-Build - 05/26/2023

• Professional Consultant - 05/26/2023

It is the consultant's responsibility to provide an updated form annually.

If you have any questions or concerns, please contact Construction and Properties by phone at 405-521-2112 or email at cap@omes.ok.gov.

The non-mandatory Indefinite Delivery Indefinite Quantity Program was created as a purchasing solution to facilitate quick delivery of professional consulting services to public agencies.  CAP has a number of contracts in place and provides consulting services for an administrative fee of 7% of the consultant's cost.  Several programs are available, including:

• Architecture & Engineering Services:  General A&E Services for projects with an anticipated construction cost of <$1,500,000. or other non-construction consulting assignments where the consultant fee is <$100,000.

• Construction Inspection:  Consultant confirms construction is following specifications through on-site visits and reporting.

• Environmental Services:  Surveys, assessments, monitoring & abatement for existing structures in the areas of air quality, mold, asbestos, lead.

• Geotechnical Testing:  Subsurface soils analysis and construction material testing.  This service is normally used prior to designing a new project and during construction to ensure compliance with the contract documents.

• Land Surveying:  General surveying services for new construction, building additions, property evaluations, land transactions and easements.

IDIQ Program Contact Information

To read more about the IDIQ Program, please refer to the Program Procedures link (Form M600 - Indefinite Delivery Indefinite Quantity Procedures). For questions about the program, contact CAP representative listed below. 

Programs and Services Section Manager
2401 N. Lincoln Blvd., Suite 212
Oklahoma City, OK 73105
Phone: 405-521-2112

Postal Address:
Capital Assets Management
Construction & Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448
Fax: 405-522-0051

Agencies may request an IDIQ Consultant by submitting a CAP Form M302  - Request for IDIQ Consultant or IDIQ Contractor -  to cap@omes.ok.gov

Resources

• IDIQ Program Procedures
• IDIQ Request Form M302

The State of Oklahoma Paving Program (the Program) is based on continuous improvement principles: delivering quality-paving design, best value paving materials and manufacturer qualified installation.  The program saves money and time by:

• Pre-bid competitive pricing
• Total design and construction package
• Qualified assured installation
• Warranties per the general conditions of the contract

The Program provides oversight and recommendation in areas of Consultant Selection and Plan Review for public construction projects that include new pavement and paving replacement.  Construction and Properties (CAP) administers the Design Phase; the Bid Administration Phase, which includes the solicitation for bids, bid openings, bid evaluations and awards of public construction contracts for all projects; and the Construction Administration Phase includes tracking pay applications, warranty documentation and final acceptance.  The Program is a self-supporting non-mandatory service provided to public agencies by utilizing an administration fee for each contract.

The Program uses pre-qualified paving contractors using manufacturer-approved materials.  The Paving Program will operate much like the State of Oklahoma Roof Asset Management Program.

The Paving Maintenance Contract provides competitively bid, line item unit prices for preventative paving maintenance requirements for public agencies, per Title 61.  The contract establishes set prices for insurance losses and provides an expedient procurement vehicle for agencies to use and is designed to protect assets while continuing to provide public services with minimal disruption to normal business operations.

State of Oklahoma Paving Maintenance Areas*

Areas 1-5

Sawatzky Construction, LLC

Darryl Penner
Phone: 580-772-5563
Fax: 580-772-5799
Email: db.penner@sbcglobal.net
*Oklahoma Paving Program Area Map

CAP Contact Information

To take advantage of the Program, public agencies should refer to the procedures page or call CAP contact listed below.

Manny Sauviller
Phone: 405-595-9618
Email: manny.sauviller@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln Blvd., Suite 126
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

Resources

• Paving Program Procedures
• Paving Program Area Map
• Paving Performance Specifications
• CAP Paving Contract Area 1
• CAP Paving Contract Area 2
• CAP Paving Contract Area 3
• CAP Paving Contract Area 4
• CAP Paving Contract Area 5 

A state agency may participate in a performance-based efficiency contract pursuant to 61 OS §212 and 62 OS §318.  Capital Assets Management has completed a consultant selection process and has selected the following firms to provide energy services to state agencies:

• Entegrity
• Johnson Controls, Inc.

Program Structure

There are three phases to the Performance-Based Efficiency Program:

Phase I: Memorandum of Understanding This agreement binds the energy service company (ESCO) to perform preliminary analysis regarding the physical features and operating history of the facilities (buildings) under consideration. There is no financial obligation to the state for this stage of the program. Upon completion, neither party is bound to any further contractual relationship.

Phase II: Technical Energy Audit Contract In the second step, the ESCO performs a detailed energy performance audit on the specific buildings as agreed to by the state. There is a cost for this service, usually expressed in dollars (fractional) per square foot. This audit provides a cost basis for operating the existing building and the detailed information necessary to make a financial decision regarding a long-term performance-based efficiency contract. As a condition of the contract, the cost of the technical audit may be rolled into the terms of a performance-based efficiency contract. If the agency decides not to enter into the long-term contract, the agency must pay the sum stipulated in the audit contract.

Phase III: Performance-Based Energy Contract This is the contract for shared energy savings. The ESCO designs and installs new equipment and controls, which may consist of lighting, mechanical equipment, plumbing or other building systems that impact utility usage. The new equipment is financed by the ESCO, and the ESCO guarantees the minimum energy savings necessary to meet the debt service. Before entering into the contract, the agency should consult with the State Bond Advisor regarding the cost effectiveness of the financing. The ESCO guarantees energy usage will remain below the baseline established in the audit. The savings will pay for new and improved replacement equipment over the term specified in the contract, not to exceed 20 years. CAM recommends a 15-year term. Other financial considerations are allowed when computing the energy savings and the agency may ‘buy down” the cost of the contract.

Program Requirements

A state agency may make a request to participate in the program by making a request to CAM’s Construction and Properties Department.

CAP will assign an ESCO to the agency and a project manager to provide assistance to the agency as needed. A new project will be opened and a CAP project number will be assigned. CAP will prepare a memorandum of understanding with the ESCO and route to the agency and ESCO for signatures.

If the agency decides to proceed with a technical energy audit, the agency will provide a requisition for the amount specified. Funds must be encumbered at the time of the audit contract, in case the agency decides not to proceed with the performance contract.

If the agency decides to proceed with the performance-based efficiency contract, a requisition is sent to CAP. The requisition will be in the amount of the first year’s payment.  (See next section for fee instructions).

Requisition Process and Administrative Fees

Use CAP Form M701, Requisition Checklist for all requisitions to Construction and Properties. The following will apply when preparing the M701:

Phase I: Request for Program Participation and Memorandum of Understanding

For Project Description, state “Performance-Based Efficiency Program - Memorandum of Understanding”

• Leave Vendor and Consultant Information blank
• CAP Fee Code: 19, Miscellaneous Transaction, (See  CAP Form M701, Requisition Checklist).

Phase II: Technical Energy Audit Contract

• Fill in the same CAP number that was previously assigned by CAP
• For Project Description, state “Performance-Based Efficiency Program – Technical Energy Audit”
• Fill in Vendor information, leave Consultant Information blank.
• For Estimated Project Cost, fill in amount agreed to with ESCO
• CAP Fee Code: 4, Projects with Complex Requirements, (See  CAP Form M701, Requisition Checklist).

Phase III: Energy Performance Contract

• Fill in the same CAP number that was previously assigned by CAP
• For Project Description, state “Performance-Based Efficiency Program – Energy Performance Contract”
• Fill in Vendor information, leave Consultant Information blank.
• For Estimated Project Cost, fill in Total Contract Amount and Annual Cost
• CAP Fee Code: 4, Projects with Complex Requirements, Total Project Cost; compute fee on Total Project Cost (See  CAP Form M701, Requisition Checklist).

Annual Renewals

The multi-year Performance-Based Efficiency Contract will be renewed by CAP on an annual basis.  The initial contract period shall be from 07/01/2017 through 06/30/2018 with the option to renew annually for 4 additional one-year periods.

PeopleSoft Term Codes

Currently, there is not a term code for this program. The agency’s PeopleSoft requisition should state “Performance-Based Efficiency Contract pursuant to 61 OS §212 and 62 OS §318.”

General Responsibilities

CAM/CAP

• Process contracts and purchase orders
• Assign project manager
• General contract management
• Technical assistance
• Monitor and accept construction work

Using Agency

• Assign UA lead point of contact
• Provide identification, information and access to buildings under consideration
• Review work product and make decisions concerning further participation
• Financial responsibility for audit and performance contracts

Contacts

To take advantage of the program, public agencies should call the contacts listed below.

Entegrity
Matthew Graham
10319 E. 54th St.
Tulsa, OK 74146
Phone: 918-404-0413
Email: matthew.graham@entegritypartners.com
Website: www.entegritypartners.com

Johnson Controls, Inc.
Josh Wilkens
4730 SW 20th St.
Oklahoma City, OK 73128
Phone: 785-249-9221
Email: joshua.j.wilkens@jci.com
Website: www.johnsoncontrols.com

Contact CAP

Administrative Questions
Program Consultation
Phone: 405-522-8896
Email: cap@omes.ok.gov

Phone: 405-522-6762
Email: cap@omes.ok.gov

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

The State of Oklahoma Real Estate Appraisers Program was initiated as a purchasing solution for authorized public agencies to obtain quick delivery of real estate appraisal services. The program offers Oklahoma certified general appraisers to appraise and prepare appraisal reports of property valuation or land valuation for real estate transactions.

CAP has a number of contracts in place with certified general appraisers and provides this non-mandatory service to authorized public agencies for an administrative fee of 7% of the appraiser’s fee. Authorized public agencies include any state agency, county, city, town, school district, board, commission, trust or other political subdivisions of the state.

CAP Contact Information

For questions about the program, contact the CAP representative listed below.

Laurie Ryan
Programs Manager
Phone: 405-522-6267
E-mail: CAP@omes.ok.gov

Personal or Common Carrier Delivery Only:
Will Rogers Building
2401 N. Lincoln Blvd., Suite 126
Oklahoma City, OK 73105

Postal Address:
Capital Assets Management
Construction and Properties
P. O. Box 53448
Oklahoma City, OK  73152-3448

FAX: 405-522-0051

Agencies may request an appraiser by submitting a CAP Form M302 - Request for IDIQ Consultant or IDIQ Contractor to CAP@omes.ok.gov.

Related Topics
Procedures - CAP Form M601 

The State of Oklahoma Roof Asset Management Program (the Program) is based on continuous improvement principles: delivering quality-roofing design, best value roofing materials and manufacturer qualified installation.  The program saves money and time by:

• Pre-bid competitive pricing

• Total design and construction package

• Qualified assured installation

• Warranties backed by the manufacturer

The Program provides oversight and recommendation in areas of Consultant Selection and Plan Review for public construction projects that include new roofing and roof replacement.  Construction and Properties (CAP) administers the Design Phase; the Bid Administration Phase, which includes the solicitation for bids, bid openings, bid evaluations and awards of public construction contracts for all projects; and the Construction Administration Phase includes tracking pay applications, warranty documentation and final acceptance.  The Program is a self-supporting non-mandatory service provided to public agencies by utilizing an administration fee for each contract.

The Program provides Manufacturer's Warrantees for ten and twenty-year terms for qualified roofing projects.  These projects use pre-qualified roofing contractors using manufacturer-approved materials.  The Program has delivered over two hundred warranted roof systems to public agencies in the last five years.  Customers include the Oklahoma Military Department, Department of Corrections, Oklahoma Tourism and Recreation, University of Oklahoma, Oklahoma State University, City of Edmond and many other public entities.

A critical component of the Program is the Oklahoma Roofing Maintenance Contract. In partnership with the Division of Capital Assets Management, Risk Management Department, the Roofing Maintenance Contract provides competitively bid, line item unit prices for preventative roofing maintenance requirements for state agencies.  The contract establishes set prices for insurance losses and provides an expedient procurement vehicle for agencies to use.  The contract is designed to protect assets while continuing to provide public services with minimal disruption to normal business operations.

State of Oklahoma Roof Maintenance Areas* 

Areas 1 & 3	Areas 2 & 5	Area 4
Universal Roofing & Sheet Metal Vernon Rowland Phone: 405-799-6400 Fax: 405-735-3360 Email: vrowland@ursm.net	Contact Oklahoma Roofing Greg Goodpasture Phone: 405-670-1429 Fax: 405-670-6053 Email: ggoodpasture@okroofing.com	Ford Roofing & Sheet Metal Jeff Jung Phone: 580-355-5447 Fax: 580-248-6081 Email: jeff@fordroofingok.com

*Oklahoma Roofing Program Area Map

CAP Contact Information

To take advantage of the Program, public agencies should refer to the procedures page or call CAP contact listed below.

Manny Sauviller
Phone: 405-595-9618
Email: manny.sauviller@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln Blvd., Suite 126
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448

Resources

• State of Oklahoma Roofing Program Requirements
• Roof Asset Management Program Procedures
• Roofing Program Area Map
• CAP Roofing Specifications
• CAP Roofing Contract Areas 1 & 3
• CAP Roofing Contract Area 2
• CAP Roofing Contract Area 4
• CAP Roofing Contract Area 5

This non-mandatory State Environmental Abatement Program was initiated to provide public agency customers a responsive, cost effective solution for timely performance and regulatory compliance when dealing with environmental hazards in public buildings. This purchasing solution facilitates quick delivery of abatement services, on an as-needed basis, to any public agency including any state agency, board, commission, trust, municipality, county, school district or other state or local unit of government. The contract includes asbestos abatement, lead abatement, mold remediation and related remediation services.

CAP has contracts  already in place for an administrative fee of 3.5% of the contractor's fee.

Example Uses of the Contract

• Asbestos Abatement
• Lead-Based Paint Abatement
• Mold Remediation – Traditional
• Mold Remediation – Chlorine Dioxide Fumigation

Asbestos Abatement

• EPA Certified and Oklahoma Department of Labor Licensed services for testing, abatement design and removal services.

• Small-scale removal to accommodate normal facility maintenance. An example would be pipe insulation removal to facilitate replacing a boiler.

• Emergency response cleanup, repair or removal, for example following a storm event or water damage that has or threatens to displace asbestos materials.

• Asbestos abatement of any scope, such as may be necessary for a planned building renovation project. In this case, the vendor may be engaged early to coordinate with the design and construction team to minimize the impact to a project’s cost and schedule.

Lead-based Paint Abatement

• Certified by the Oklahoma Department of Environmental Quality.

• “Lead-Safe” work practices to accommodate minor work, such as window replacement.

• Large-scale lead paint removal to remove a lead paint or dust hazard, or to accommodate renovation work.

Mold Remediation

• Common sense approach to remediation of abnormal mold intrusion using EPA approved processes and published guidelines.

• Isolation, containment and removal of visible mold damage due to water intrusion or malfunction of the building’s HVAC system (traditional mold abatement approach).

Mold Remediation - Chlorine Dioxide Fumigation

• Chlorine dioxide fumigation provided by an approved subcontractor, licensed as a fumigant applicator by the Oklahoma Department of Agriculture with an approved EPA Label for the process (one of only two firms nationwide).

• The benefits of using chlorine dioxide fumigation include:

  • Following water intrusion, fumigation eliminates low-level contamination before mold has the time to “amplify” into a larger, more costly remediation project.

  • Penetrates thoroughly to hidden surfaces to virtually eliminate mold present in the indoor environment. The process is also approved for mold abatement in ductwork.

  • Can greatly reduce the costs associated with removal of lightly damaged materials and thus saves substantially on necessary demolition and reconstruction work.

  • Renders dead mold spores non-allergenic. The process is beneficial to abate low to severe mold contamination in problem areas, such as old buildings (i.e. musty carpet), damp basements or anywhere employees have concerns with allergens or indoor air quality issues. The fumigation treatment is also an effective deodorizer.

  • Chlorine dioxide is a clean chemistry that breaks down quickly after treatment to common salts and water vapor, leaving no visible residue.

Benefits of the Contract

• Quick response. Environmental problems often develop unexpectedly and require immediate action.

• Proven performance of the vendor assuring project issues are minimized.

• Managed Contract. CAP continually measures contract performance via customer satisfaction surveys and assists the customer with any problems that may arise.

• Regulatory compliance. The customer does not need to acquire outside expertise to write complicated technical designs or bid documents. The contract provides for comprehensive regulatory compliance by the expert vendor.

How to access the Contract

• Fill out CAP Form M302 – Request for IDIQ Consultant or IDIQ Contractor and email to CAP@omes.ok.gov.

• An Environmental Remediation Contractor will be contacted by CAP to request a proposal.  

• The contractor will then submit a  proposal to the requesting public agency, at no cost, for their review.  The public agency then indicates their acceptance of a proposal by submitting the required paperwork to CAP so that a Notice to Proceed can be issued.

• Complete program procedures are contained in the State Environmental Abatement Program Procedures - CAP Form M600E.

CAP State Environmental Abatement Program Contact

For questions about the program contact us at:
Capital Assets Management
Construction & Properties
2401 N. Lincoln Blvd., Suite 126
Phone: 405-521-2112

Postal Address:
Capital Assets Management
Construction & Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448
Fax: 405-522-0051

Resources

• CAP Form M302 - Request for IDIQ Consultant or IDIQ Contractor
• CAP Form M600E - State Environmental Abatement Program Procedures 

• CAP Rules
• Title 61 (opens in new window)
• Construction Codes (opens in new window)
• State Fire Marshal Building Permits (opens in new window)

Phone: 405-521-2112
Fax: 405-522-0051
Email:  cap@omes.ok.gov

Personal or Common Carrier Delivery Only:
Capital Assets Management
Construction and Properties
Will Rogers Building
2401 N. Lincoln, Suite 126
Oklahoma City, OK  73105

U.S. Postal Delivery:
Capital Assets Management
Construction and Properties
P.O. Box 53448
Oklahoma City, OK 73152-3448