HR & Payroll Shared Services

The OMES HR/Payroll Shared Services Center provides a number of services for client agencies and employees. Our employees have the knowledge, skills, and abilities to process HR and payroll transactions unique to each client agency. We have been a shared services provider for over 25 years, currently providing a full range of services for over 2500 employees in more than 60 agencies. Services include processing of all transactions affecting an employee's entire service life--from initial hire and benefits through final payment at separation and submission of retirement records.

• HR-Recruitment: Review edit position restrictions, review candidates, consult on the interview process, submit OSBI background check and prepare offer/welcome letters.
• HR-Onboarding: New hire orientation: provide assistance to new hires/transfers while completing WD on-boarding tasks (agency is responsible for IT on-boarding).
• HR-Employee Relations: Provide support and information to management, supervisors and employees regarding employee transactions, compensation, coaching, discipline, statutes, rules, strategic planning and other HR-related activities as requested, complete forms (FMLA, Workers Comp, etc.).
• HR-Separation: Advise and provide support and information to management, supervisors and employees regarding separation of employment.
• Benefits-Retirement: Retirement and SoonerSave Coordinator. Provide OPERS, Pathfinder, and SoonerSave information to employees, assist employees ready to retire.
• Benefits-Insurance: Benefit Coordinator. Provide insurance information to employees; assist with questions regarding insurance benefits and flexible spending accounts (HSA, DCA, FSA).
• Data Entry: HR and payroll transactions in Workday@OK. Edit position restrictions, create and complete job requisitions, insurance corrections and input audits.
• Payroll Processing: Process payrolls, review and correct issues for accuracy, process time and leave, prepare and provide final payroll reports to the agency. Enter payroll inputs, SoonerSave entries. [NOTE: Agencies are responsible for time entry/approval in Workday@OK. Shared services will process approved time and leave through payroll.]
• Payroll: Answer and calculate garnishments (agencies are responsible for mailing the garnishments) miscellaneous payroll items (pro-rated longevity), calculate overpayments and provide information regarding laws, rules and regulations pertaining to payroll and leave.
• Special Projects: Includes but not limited to FLSA review, creating job descriptions. Assist with policy review.

Rates are dependent on the services requested and the number of agency employees. For rates specific to your agency needs, please email Lisa Raihl or call 405-521-3258.

The State Employee section of the website provides resources related to healthcare, financial/leave, HCM resources, training and other resources. The information provided here can help employees and agency staff navigate through the various rules, benefits and programs available to state employees.