September 2024
In This Issue ...
Procurement professionals and financial officers,
This week we hosted our fourth-annual State Suppliers Expo and set a record with more than 700 pre-registered attendees. Thank you to all of our state staff and partner agencies who helped at the expo. Your contributions were pivotal to the event's success!
In the upcoming months, OMES Central Purchasing will host several training events. You can register now using the information included below. We look forward to seeing you!
Please reach out to my team if you have any questions about the contents of this newsletter.
Warm regards,
Amanda L. Otis, Esq.
State Purchasing Director
News and updates
Updated State Contract Structure
OMES Central Purchasing has updated several State Contract Structure documents. All updated documents are now available on the Central Purchasing State Contract Structure webpage. For more information, review the recent CPO Announcement.
PeopleSoft purchase and change order requirements
Make sure to use the most recent PO Type and Origin Quick Reference Guide for every purchase order created. PeopleSoft now requires compliance and no longer allows PO approval without changing the PO Type.
As a reminder, change orders to a PO that OMES Central Purchasing previously approved must now be processed internally by the agency. Follow the steps outlined in the recent CPO Announcement to build the requisition. The PIM for required PeopleSoft attachments has also been updated to reflect the new change order process.
Open statewide contracts
- SW0685: Flashing LED Signs.
- SW0130 Non-IT Commercial Printing Services.
This process helps new vendors join statewide contracts, driving value for Oklahoma.
Upcoming events
CPO Brown Bag Webinar
This webinar will cover cooperative purchasing and GSA contracts.
- Oct. 17 from 11 a.m.-noon.
- Register in Workday@OK.
CP Listens
Join us to discuss your agency's needs and any topics you feel need our attention.
- Oct. 23 from 1:30-2:30 p.m.
- Register in Workday@OK.
Helpful Tip
Suppliers with Oklahoma Tax Commission tax liens
Suppliers with tax holds on their PeopleSoft supplier file must contact the Oklahoma Tax Commission (OTC) at taxwarrants@tax.ok.gov or call Tax Warrants at 405-522-4193 to resolve the hold. Once the taxes are paid, OTC will update their system, which then updates PeopleSoft overnight. In urgent cases, OTC can provide the supplier with a letter of good standing that can be used to release the corresponding tax lien from the supplier file.
If a supplier pays a tax lien by electronic funds transfer, OTC does not release the hold for 30 days to allow full clearance of the payment(s). A supplier may have more than one tax lien placed on their supplier file. All liens must be paid for the hold on the file to be released.
CPO announcements
Review the latest announcements for certified procurement officers.
Agency resources
Reminder: Step-by-step video(s) and user manuals available in Workday@OK Learning for agency CPOs using PeopleSoft strategic sourcing for solicitations.
Course title: OMES | CPO - eProcurement Training for State Agencies; Using PeopleSoft Strategic Sourcing for Solicitations.
Recognizing excellent service
Jeannie Troxel, Supplier Relationship Analyst
Jeannie Troxel has been a member of the CP team for nine months. In her role, she builds valuable partnerships between agencies and contracted suppliers. Jeannie has more than 30 years of customer service experience and throughout her career has worked in the insurance, legal and energy fields.
Jeannie has three daughters, one son and three grandchildren. She serves on the praise and worship team at her church and sings in a music duo called 2 Time N. She also enjoys fishing, camping and cooking.
Jeannie is passionate about serving the community, helping others and working hard to serve the state of Oklahoma and its citizens.
