August 2024

• News and updates
• Upcoming trainings and events
• CPO announcements
• Articles and resources
• Recognizing excellent service

Pre-registration for the 2024 State Suppliers Expo is open now through Sept. 6! Visit oklahoma.gov/stateyourbusiness for the latest event updates.

The following statewide contracts are currently open for solicitations:

• SW1177: Data Creation and Maintenance.
• SW0685: Flashing LED Signs.
• SW0193: Sewer Cleaning and Inspection.

This process helps new vendors join statewide contracts, driving value for Oklahoma.

Each agency's FY 2024 Cost Savings Report is due by Sept. 1. The director or primary CPO of each agency should submit the report. For more information, review the related CPO Announcement.

Please submit reports to strategic.sourcing@omes.ok.gov.

In response to recent questions regarding ratifications, an encumbrance must be completed within 30 days after the purchase date; however, if 30 days is exceeded, a ratification is necessary.

For these purposes, the Statewide Accounting Manual states that an "encumbrance" can be accomplished by completing a requisition in the system, which establishes a pre-encumbrance, or by completing a purchase order in the system. In other words, the 30-day clock stops at the time there is a fully approved requisition or a fully approved PO.

In line with our goal to improve the quality and efficiency of our division, OMES Central Purchasing Registration will soon be migrating to the service request platform in the state's work management system, ServiceNow.

This change means we will no longer be using shared email addresses. Instead, we will be using ServiceNow to ensure we track and address each request submitted to our office. This will provide a more customized experience and reduce the need for multiple interactions to resolve requests. Additionally, this platform includes metrics to help us improve our service quality.

The following email addresses will remain active until the launch date:

• supplier.registration@omes.ok.gov.
• payee.registration@omes.ok.gov.
• eft.registration@omes.ok.gov.
• payee.update.request@omes.ok.gov.

After the launch date, the email addresses will no longer be monitored by our staff. Instead, users will receive an autoreply email directing them to ServiceNow to request services or ask questions. The OMES Central Purchasing website, supplier and payee guides and other relevant information resources will be updated to reflect this change.

The September "CP Listens" is canceled due to the State Suppliers Expo. We look forward to meeting again in October!

If you missed our last session, you may review the August "CP Listens" recap or watch the live recording, available for a limited time in Workday@OK. The recording is available as a resource only. To earn CEU credit, CPOs must attend the live session.

Review the latest announcements for certified procurement officers.

• PIM: RFQ required for purchases on SW0135.
• PIM: Emergency Declaration by State Agencies.
• Updated PO Type and Origin Guide.
• WorkQuest Oklahoma training recording.

Reminder: Step-by-step video(s) and user manuals available in Workday@OK Learning for agency CPOs using PeopleSoft strategic sourcing for solicitations.

Course title: OMES | CPO - eProcurement Training for State Agencies; Using PeopleSoft Strategic Sourcing for Solicitations.

Outside of work, Barry recently picked up his old golf clubs and began practicing again. He has also been reading some of his old favorite books.