Yes. ESS offers a streamlined, paperless experience. Employees can easily complete benefit changes during Open Enrollment and for qualifying events in Workday@OK.
Frequently asked questions
- Benefits
- General
- Learning
- Managers
- Payroll
- Recruitment
- Time and Absence
- Worker profile
A direct move to another agency without a break in service is classified as a transfer. Your benefits will seamlessly transfer with you to the new agency.
SoonerSave and Pathfinder changes should be entered by managing your account online at the respective sites.
Yes. Workday@OK is not only mobile-friendly, it has its own mobile app. You can request sick leave while lying in bed with the flu or change your last name at the altar, all right from your phone! (All functionality is dependent upon agency processes.)
You can access the Workday@OK mobile app from any device. The desktop version is cloud-based and can be accessed from anywhere. However, your single sign-on credentials are tied to your Office 365 account, so you may find it necessary to be connected to a state network or VPN.
Workday@OK supports the latest versions of Chrome, Safari, Firefox and Microsoft Edge across devices.
Workday@OK offers compatibility with assistive technology such as screen readers for text-to-speech output and keyboard support for navigation without a mouse. Workday also often provides updates to improve the accessibility of their platform, including responsible use of color and high contrast. For further assistance or to verify the compatibility of specific assistive technologies, please contact the Workday@OK team.
Supervisory organizations (sup orgs) are used to manage reporting structures within your agency. Roles can be assigned to a supervisory organization. For instance, you can designate an HR partner to oversee a specific supervisory organization.
A business process (BP) is a flow of activity created using a combination of Actions, Approvals, Approval Chains, To Dos or Checklists to accomplish a specific goal.
Examples of BPs include Hire, Change Job, Request Compensation Change and Terminate Employee.
Yes, you can search by employee ID numbers within Workday@OK, and employee ID numbers are visible on an employee's profile.
Employees having trouble with Workday@OK can reach out to their agency's HR department for guidance.
Yes, the new agency will be able to see activity starting from the initial Workday@OK implementation (August 2022), including worker history, learning transcripts, etc.
Employee self-service (ESS) is the Workday@OK approach that allows employees to view and control much of their HR information.
Workday@OK ESS eliminates most paper forms and offers employees the flexibility to:
- View personal information and benefits.
- Set up direct deposit.
- Request time off or a leave of absence.
- View and print payslips.
- Change tax withholdings.
- Access tax documents.
- View supervisory organizations, which outline the relationship between employees and supervisors.
- Route processes to the right person for approval.
- Conveniently access features from a computer or mobile device.
Former employees will receive login information following their last day of employment. This allows former employees to access their payslips and W-2 forms through April 30 of the year after their separation.
Yes. Workday@OK tracks credits assigned to employees within the Learning app. It also tracks external CEUs added to the system.
Some training courses require enrollment approvals. Agencies can determine if they want to require approvals for their agency-specific topic. For Statewide Learning Services, which is available to all employees, managers are required to approve enrollments.
Yes, employees still must activate their LinkedIn Learning licenses.
Yes, courses marked as qualifying for supervisory credit are tracked via reports and transcripts.
Yes, employees can view their required courses in multiple locations, including the homepage.
Workday@OK supports responsive learning that can be viewed on any device; however, the learning content creator must design the course to be responsive.
Manager tasks vary by agency. In general, managers can:
- Enter and approve timesheets and leave requests.
- Manage their team's leave via calendar.
- Initiate new job postings.
- Run reports.
- Approve or assign learning.
Yes. Managers can mass-enroll their team in courses or enroll team members individually. Managers can also create learning plans for their teams, allowing managers to push team-specific training to their direct reports.
- The new supervisor will be granted access to all previous documents, while the former supervisor's access will be revoked.
- For internal agency moves, the new supervisor may either complete the current evaluation or the agency may choose to close it and initiate a new one.
- In the case of an agency transfer, prior agencies have the option to close open reviews before the transfer date. Any performance reviews scheduled after the transfer date will be automatically canceled.
Yes, managers can enter time for their employees.
Yes, you can see all your team managers’ direct reports in Workday@OK.
All agencies have an employee in a timekeeper role who can manage time entry and approvals for the agency or department. HR can also set up delegations on their behalf.
The best practice is to ensure all time is entered and approved by noon on Monday of the following week, but please be sure to refer to your agency's policy.
No. Each employee profile is only permitted to have one bank account. Employees can enroll in voluntary payroll deductions with participating organizations.
Yes. External candidates can create job alerts once they've set up a Workday@OK account. Internal candidates can log in to their employee account and create job alerts within the Jobs Hub.
A ServiceNow ticket must be submitted to complete the IT provisioning tasks related to onboarding an employee.
Yes, notifications are generated for applicants who are not selected throughout the recruitment process.
Yes. Once your supervisor approves the original leave request, you can modify the request in the Absence app.
No. Work contact information can only be updated by agency HR or the employee’s manager.
Last Modified on
Jun 06, 2025
