March 2024
In This Issue ...
Procurement professionals and agency leaders,
Thank you all for another successful "CP Listens." I continue to be so grateful for all the wonderful feedback and collaboration we gather from those sessions!
Recently, we sent out an invitation for our first "CP Office Hours." This will be held April 3 at 707 N. Robinson Ave. The first session is dedicated to solicitations. It will highlight the key to drafting robust specifications and explain the significance of the state contract structure. We will then have a panel of experienced CPOs from both OMES Central Purchasing and those who work in agencies. The panel will answer any questions you have that come out of the training. Following the panel, we will have our experts spread throughout the room to answer any specific questions you have. We are so excited about this opportunity to provide the much-needed, much-requested hands-on training you all need.
To improve efficiency and velocity of our PO approvals, you should now be receiving email notifications when your PO has been approved. This process will mirror the emails you are already receiving on the requisition side. If you notice incorrect approvals in your path, please submit a Service Now ticket.
If you ever have any questions related to the contents of this newsletter, please reach out to my team for assistance. If you have questions about who to contact, please consult our service map.
Warm regards,
Amanda L. Otis, Esq.
State Purchasing Director
Office of Management and Enterprise Service
News and updates
Central Purchasing reorganization
OMES Central Purchasing has reorganized to increase the velocity of our procurements, the quality of the customer service we provide and the efficiency of our processes.
Now all solicitations, both agency-specific and statewide, will be run by the same team. Through this change we hope to more successfully direct agencies to existing statewide contracts and better manage our spend analysis for a more robust portfolio of available statewide contracts.
PeopleSoft tip
New look and feel of requisitions
Making small changes to a requisition that has not been fully approved (e.g., adding a comment) triggers the system to track it as a change order. In the new Fluid interface, the submit button acts as a save and submit.
To avoid registering a requisition as a change order, avoid hitting save and then submit. You will only need to hit save if you are not ready to route it for approvals but want to save what you have done so you can come back to it later.
CPO announcements
Review the latest announcements for certified procurement officers.
Articles and resources
Reminder
Step-by-step video(s) and user manuals available in Workday@OK Learning for agency CPOs using PeopleSoft strategic sourcing for solicitations.
Course title: OMES | CPO - eProcurement Training for State Agencies; Using PeopleSoft Strategic Sourcing for Solicitations.
Recognizing excellent service
Samantha Fox, Procurement Specialist I
I began my procurement career at Oklahoma State University in the Electrical and Computer Engineering Department as a buyer for the faculty and student laboratories. When I moved to Oklahoma City, I joined the Agency Acquisitions team in March 2023 as a procurement specialist for Central Purchasing.
Although I have a background in electrical engineering technology, procurement is my passion. I hope to have a long and successful career in the procurement field.
