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Frequently Asked Questions

Q: What is a 1099-R?

A: IRS Form 1099-R is an annual statement of disbursements and applicable taxes withheld by a retirement plan. Each year, the Teachers' Retirement System of Oklahoma (TRS) sends a 1099-R to all retired members who received benefits in the previous calendar year.  Any active members who took a distribution of their employee contributions after they left employment with a participating employer will receive a 1099-R, as well as beneficiaries of active or retired members if they received some form of survivor benefit.

Q: When are 1099-R forms mailed?

A: Forms will be mailed no later than January 31st of the current year. Please allow for normal delivery time. If you have not received your Form 1099-R by February 15th, contact TRS using contact information below.

Q: How can I receive my 1099-R electronically instead of waiting for it to be mailed?

You may elect to receive your 1099-R electronically by:

1.   Logging into your MyTRS Member Portal account at myotrs.trs.ok.gov  

2.   Clicking on the “PERSONAL INFORMATION” tab

3.   Choosing “1099-R Electronic Election Status”

4.   Selecting “Change 1099-R Delivery Method”

5.   Checking the box to consent to electronic delivery

If you do not currently have a MyTRS account, click the “Register” button to easily set up your account.

If you do not currently have a MyTRS account, click the “Register” button to easily set up your account.

You may contact TRS if you have questions about the portal using the contact information below.

E-Mail: mail@trs.ok.gov                           Fax: (405) 522-2521

Phone: (877)738-6365 or (405)521-2387

Once you have consented to electronic delivery, you will receive an email no later than January 31st of the current year informing you that your 1099-R is available in the Member Portal. By logging into the Member Portal, clicking the “TRS MEMBERSHIP” tab, and selecting “1099 List,” you will be able to see a list of all available 1099-Rs, including the current year’s.  

Q: How long is my consent to electronic delivery of my 1099-R effective?

Your consent remains effective year after year and will be utilized to provide your 1099-R electronically unless and until you withdraw consent as set out in the following FAQ.

Q: How do I withdraw my consent to electronic delivery of my 1099-R?

You may withdraw your consent to receive your 1099-R electronically at any time by furnishing the withdrawal in writing (electronically or on paper) to TRS. Confirmation from TRS of the withdrawal will also be furnished in writing (electronically or on paper).

Withdrawal of consent is effective upon receipt by TRS. However, withdrawal of consent is only effective for the forthcoming tax year if received before TRS has furnished the 1099-R electronically for the forthcoming tax year.

Q: If I have consented to electronic delivery of my 1099-R, can I also receive a paper copy?

Yes. If you have consented to receive your 1099-R electronically, you may also request a paper copy of your 1099-R be mailed via US Postal Service by contacting TRS at (405) 521-2387 or by submitting an electronic request within the Member Portal. This does not revoke your consent to receive the 1099-R electronically.

Q: What are the technical requirements for receiving my 1099-R electronically?

To access the Member Portal, you must use an electronic device that is compatible with the following currently supported browsers: Microsoft Edge, Apple Safari, or Google Chrome.

To access your 1099-R electronically via the Member Portal, you must have a currently supported version of Adobe Acrobat Reader available from Adobe.com.

To print the statement, a printer compatible with your computing device, such as Windows 10 or newer or Apple computers running MacOS 10 or newer, is required.

To retain a copy other than in the Member Portal, you must save it to your computing device or print and retain a copy for your records.

Q: Why is the taxable amount (Box 2a) less than the gross distribution (Box 1)?

A: There were after-tax dollars in the retirement account.  This occurs if after-tax retirement contributions were made while employed or after-tax money was used as payment for a service purchase, redeposit or other billing, etc.  This reduces the taxable portion of the total amount, thus accounting for the difference in the two amounts.

Q: Where do I find the amount withheld for federal and state taxes?

A: The amount of federal income tax withheld is located in Box 4, and the state tax withheld is found in Box 14.

Q: Why was there little or no taxes withheld?

A: The amounts of federal and state income taxes withheld are based on the instructions you provided to TRS. If you instructed TRS to use the IRS and Oklahoma tax withholding tables to calculate your withholdings, and your benefit is less than the minimum amount required to have taxes withheld (based on filing status, exemptions and subtractions), then little or no taxes were withheld during the year.

*** TRS does not provide tax advice regarding the amounts to be withheld ***

Your withholding elections can be changed through the MyTRS Member Portal. Instructions for getting access to the Portal are in a prior Question near the beginning of this FAQ document. Your elections can also be changed by completing and returning the form at the following website, or by contacting TRS and requesting that we mail you a “Tax Withholdings” form.

Tax Withholdings Form

Tax Withholdings forms can be returned by mail to:

Mail: Teachers' Retirement System of Oklahoma
          P.O. Box 53524
          Oklahoma City, OK 73152-3524

Q: Why does the amount in Box 1 (Gross distribution) not match the total deposited into my account?

A: The amount deposited into your account is a net amount after subtracting things withheld from your benefit payments like taxes, insurance, levies, garnishments, member dues, etc.

Q: What do the different boxes on the 1099-R represent?

Sample 1099-R

The IRS’ 1099-R website may be referenced as well:

http://www.irs.gov/pub/irs-pdf/f1099r.pdf

Box 1: Shows the total amount you received this year.
Box 2a: This part of the distribution is generally taxable.
Box 4: Shows federal income tax withheld.
Box 5: Generally, this shows the employee’s investment in the contract (after-tax contributions). (Employee’s after tax contributions – made while you were employed. i.e. (if you made after-tax retirement contributions, used after-tax money as payment for a service purchase, redeposit or other billing, etc.)
Box 7: The following codes identify the distribution you received*:

    1 — Early distribution, no known exception (in most cases a withdrawal, under             age 59½).
    2 — Early distribution, exception applies (under age 59½).
    3 — Disability.
    4 — Death.
    4G — Death, Direct Rollover
    7 — Normal distribution.
    G — Direct Rollover

    *See the back side of copy "C" of your 1099-R form for further explanation of     distribution codes

Box 14: State Income Tax Withheld

Insurance Premiums: Insurance premiums withheld from retirement benefit checks for the calendar year.

Q: What is the State ID number for TRS?

A: Please see Box 15 on Form-1099R. The “PAYER” on the 1099 form is the Teachers’ Retirement System of Oklahoma (TRS) since TRS “pays” the benefit to the “recipient”. A PAYER must have a federal ID number on the 1099. Some people refer to it as a “State ID Number” but this federal ID number is only used for federal tax purposes and other limited purposes. So the “State ID number” for 1099 purposes is really the TRS Federal ID Number. The TRS Federal ID Number is 73-6028563.

Q: Why did I receive multiple 1099-Rs from TRS?

A: Please do not discard any tax form you receive as you may have received a payment, other than a normal retirement, that required a different distribution code.  Some of the reasons why you may have been issued two or more 1099-R forms are:

·   You may have reached the age of 59½* at some point during the year

*One 1099-R you receive will have Code 2 (early distribution, with exceptions) in box 7 for the portion of the year’s benefits prior to turning 59½ and another 1099-R will have Code 7 (normal distribution) in box 7 for the portion of the year after turning 59½.

·    You may have received a distribution as a beneficiary

·    You may have taken a distribution from your own account

You should be able to determine from the amounts, or by the distribution code listed in box 7, which 1099-R is for which distribution.  If you still have questions, contact TRS.

Q: How do I determine how much was withheld from my retirement for medical insurance premiums?

A: If you had medical insurance premiums withheld from your TRS benefits, that amount will be clearly marked in the “Insurance Premiums” box on your 1099.

Q: How do I get a duplicate copy of my 1099-R? (OR) how do I get a copy of my 1099-R if I did not receive it?

A: Duplicate Forms 1099-R can be obtained through the MyTRS Member Portal. Instructions for getting access to the Portal are in a prior Question near the beginning of this FAQ document. In addition, you may request a duplicate Form 1099-R in writing, via fax or United States Postal Service. Your current mailing address must match our records before a 1099-R will be mailed to you. All requests must include your name, Social Security number, tax year requested, mailing address, daytime telephone number, and signature. Please allow 10-15 business days to receive your 1099-R.

We may be contacted by the following methods:

Phone: (877)738-6365 or (405)521-2387 or Fax: (405) 522-2521

Mail: Teachers' Retirement System of Oklahoma
          P.O. Box 53524
          Oklahoma City, OK 73152-3524

Has your address changed? For retired members, you can change your address in the TRS Member Portal https://myotrs.trs.ok.gov/ , or we require an updated address change form which can be located on the TRS website under the “Forms” tab as follows:

https://oklahoma.gov/content/dam/ok/en/trs/documents/forms/Form1R-Personal-Data-Form-Fillable.pdf

For active members, you will need to change your address with your employer, which will then be updated with TRS.

How should I notify TRS of my new home mailing address?

It is important you keep TRS advised of your current contact information. Active members should change their name and address with their employer, which will then be updated with TRS. Retired and inactive members can use the MyTRS Member Portal updates or may notify TRS in writing or by submitting a Personal Data Form 1R to TRS.

How do I change my beneficiary with TRS? 

It is important to keep your beneficiary designation up to date. Both Active and Retired members may update their beneficiary information through the MyTRS Member Portal. Alternatively, Active Members may update their beneficiary information by submitting a Beneficiary Designation Form 2A to TRS. Retired Members may update their beneficiary information by submitting at Beneficiary Designation Form 2R to TRS. Forms are not valid until they are received by TRS. For more information on survivor benefits, please refer to the Member Handbook.

Can I get an estimate of benefits with all plan options from this web site?

Members now have the ability to create retirement projections through the MyTRS Member Portal using these instructions. Alternatively, Members may submit a Pre-Retirement Information Verification Form 3 to TRS and a retirement projection will be sent to you.

How can I find out about retiring?

Members should obtain a retirement projection at least one year before their expected retirement date. Members now have the ability to create retirement projections through the MyTRS Member Portal using these instructions. Alternatively, Members may submit a Pre-Retirement Information Verification Form 3 to TRS and a retirement projection will be sent to you. Members should also consider attending one of our virtual retirement planning seminars which are offered monthly from June – December. More information including retirement timelines, the retirement processpresentations, and virtual seminar dates and registration can be found on the TRS Retirement Seminars page.

If I retire this year, what do I have to do?

Generally, you should start the application approximately 6 months before the effective retirement date to ensure your account is free of outstanding balances or issues that are yet to be resolved.Please refer to the Timeline chart online to determine when you should begin your retirement process.Retirement is accomplished through the following three-step process.

Step One:

If you are planning to retire, you must submit the completed Pre-Retirement Information Verification form at least 90 days before your expected date of retirement. If the PIV is received less than 90 days prior to the projected retirement date, the retirement date will be delayed by at least one month.All pending balances must also be paid at this time to ensure all available service is included in the benefit amount.

Step Two:

Upon receipt of the PIV, your Intent To Retire (ITR) will be sent to you and must be returned to OTRS at least 60 days prior to retirement. If the ITR is received less than 60 days prior to the projected retirement date, the retirement date will be delayed by at least one month.

Step Three:

Upon receipt of the ITR, a final Contract will be mailed to you. Your Final Contract and required documents for retirement must be postmarked at least 30 days prior to your date of retirement. If the final contract is received less than 30 days prior to the projected retirement date, the retirement date will be delayed by at least one month.Each member is responsible for filling out the proper application and completing all necessary paperwork in a timely manner.

Retirement always begins the first of the month. Most members retire effective June 1, at the end of the school year. The Final Contract for Retirement must be filed by May 1 to retire June 1 and receive a retirement check July 1. Members can and do retire on the first of other months during the year depending of eligibility and desire. You can request a retirement estimate online or contact TRS by phone, mail or email.

When can a TRS member retire?

A vested member of TRS is eligible to apply for retirement benefits:

  • If you joined TRS prior to July 1, 1992, you are eligible to receiveunreduced retirement benefits at age 62 or when your age and years of creditable servicetotal 80points, OR at the minimum age of 55to receive reduced benefits,
  • If you joined TRS after June 30, 1992 and before November 1, 2011, you are eligible to receive unreduced retirement benefits at age 62 or when your age and years of creditable servicetotal 90points, OR at the minimum age of 55to receive reduced benefits,
  • If you joined TRS after November 1, 2011, you are eligible to receive unreduced retirement benefits at age 65 orwhen your age and years of creditable service total 90 points, OR at the minimum age of 60to receive reduced benefits.

How do I go about making an appointment to discuss my retirement benefits?

You may contact TRS to talk to a TRS staff member or schedule an appointment after you receive a hypothetical estimate, projection or Intent To Retire. Phone consultations are encouraged as many questions CAN be answered by telephone if you are unable to make an appointment. TRS responds to inquiries in a timely manner, providing estimates of retirement benefits under all options for the date(s) requested.

Do I get a refund if I terminate my membership with TRS? 

Upon termination of employment, a member may withdraw their accumulated member contributions credited to their account. A member may request a withdrawal packet by secure messaging through the MyTRS Member Portal or by phone at 405.521.2387 or toll free at 877.738.6365. Completed forms will not be accepted before member’s last day on the job. The earliest one can receive payment is the 20th day of the 4th month after the termination date as verified by their former employer(s). For more information on withdrawing your account, please refer to the Member Handbook.

How can I obtain additional service credit?

Members may purchase service for certain employment to obtain additional service credit towards retirement. Purchased Service is subject to verification and documentation before a billing statement is prepared and may include:

• Substitute service (120-day minimum in same school year)

• Adjunct service (18 or more credit hours in same school year)

• Military service (180-day minimum in same fiscal year)

• Out-of-state service (6 months of full-time employment in same school year)

• Prior Oklahoma service (non-contributory service).

• Optional service performed prior to July 1, 2021 (provided the member has not previously withdrawn such service or ceased making contributions to TRS while continuing working during the time period of such service) 

• Service accrual during leave--various time limits may apply in which to notify Teachers' Retirement of intent to purchase and make payment to receive proper credit for leave taken under Workers’ Compensation guidelines, when called into active, military duty (under USERRA), due to family leave (during child’s first year of life), or due to official sabbatical from an Oklahoma school (requires employer to remit contributions for full-time pay, commensurate with prior year, while member receives one-half pay during leave).

For more information about Service Purchases, please refer to the Member Handbook.

What options do I have for health insurance after I retire?

Members who retire or terminate employment with at least ten years of creditable service may be eligible to continue the insurance provided by their employer upon retirement. This can be the OMES Employees Group Insurance Plan offering or a private health insurance plan offered by the member’s school district. If the same insurance is continued into retirement, the System will pay a supplement of $100 - $105 (depending on length of service and final average salary at retirement) toward the members’ health insurance premiums. If you are enrolled in the state plan, TRS deducts the balance of monthly premiums, including dependent coverage, and forwards your premiums and the TRS supplement to the insurance plan. When you are covered by an employer health insurance plan other than the state plan, the TRS monthly premium supplement is paid directly to the local employer on your behalf, but TRS cannot deduct the balance of premiums from your monthly benefit check.

For more information on post-retirement health insurance benefits, please refer to the Member Handbook and the OMES Group Insurance Division.

What happens to my benefits if I become divorced?

A court may order that your former spouse receive a portion of your retirement benefits. This can only be accomplished if a copy of the court order or judgment is filed and approved by TRS. Such an order is commonly known as a Qualified Domestic Order (QDO) and the former spouse is referred to as an Alternate Payee. If you anticipate a divorce, you or your attorney should download the TRS Form QDO documents and submit a draft of the proposed QDO to TRS for review prior to finalization in court. 

May I return to work after I retire with TRS?

TRS retirees cannot work at any TRS employer in any capacity for a 60 day period following their last day of preretirement employment. After 60 days, TRS retirees can return in a non-contributory status subject to earnings limits and continue to receive their monthly retirement benefit from TRS or in contributory status where their monthly retirement benefit is suspended and additional retirement credit is earned. For more information, please see our brochure on Returning to Work After Retirement as well as our Member Handbook.

Senate Bill 267 allows certain educators who retired on or before July 1, 2020, to return to the classroom as an active classroom teacher with no limitations on their earnings. In order to qualify for the exception under SB 267, retirees must have not been employed by any public school or career technology center for 12 consecutive months immediately following his or her retirement date. All educators returning under this provision must be employed as active classroom teachers and pursuant to temporary contracts. A complete summary and list of frequently asked questions can be found here: SB 267 FAQ

SB 683 modifies eligibility requirements related to optional employee membership in TRS after July 1, 2021. Under the new provision, nonclassified optional employees are eligible for participation in TRS upon their initial employment with a TRS employer (previously, these employees had to wait one year to participate in TRS). To accommodate this change, TRS’s provisions regarding optional personnel have been updated to reflect current IRS regulations. As part of this revision, optional personnel will no longer be permitted to “opt-in” and “opt-out” of participation in TRS while remaining employed at a TRS employer. Instead, all current optional personnel and all future optional personnel will have to make an irrevocable election whether to participate in TRS. This election will follow them throughout employment with any TRS employer. A complete summary and list of frequently asked questions can be found by clicking here.

Last Modified on Nov 28, 2022
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