TRS Policy And Fee Schedule For Open Records Requests
The Teachers’ Retirement System of Oklahoma (TRS) complies with the Oklahoma Open Records Act (51 O.S. Section 24A.1 et seq.). TRS records which are not exempt from the Open Records Act are open to any person for inspection during normal business hours. Effective November 1, 2025, all open records requests for the System shall be submitted on a request form provided by TRS and shall provide reasonable specificity regarding the information the requesting party is seeking. The requestor shall also provide name, occupation, address, telephone number, and the purpose of such request, whether personal, commercial or public interest. Generally, a public body may charge a fee only for recovery of the reasonable, direct costs of record copying, or mechanical reproduction. This fee applies to all requests.
General Fee Schedule for Costs of Copying/Reproduction – applies to all requests
- $0.25 per page for photocopies of records up to 8 ½” x 14” or smaller,
- $1.00 per page for certified copies,
- Copies of other media (CD-ROM, flash drive, etc.) shall be the actual costs of reproduction, including labor.
However, if the request is solely for a commercial purpose or would clearly cause disruption of the essential functions of the public body, then the public body may charge a reasonable fee to recover the direct cost of record search, in addition to copying/reproduction.
Fee Schedule for Requests Subject to Additional Recovery Costs (Search Fees)
TRS reserves the right to recover the actual cost of record search, including labor, in addition to copying/reproduction costs if the information requested is solely for a commercial purpose or not readily available or requires an extended amount of time to retrieve, provided TRS may not charge a search fee if the request is in the public interest, which includes but is not limited to, release to news media, scholars, authors, or taxpayers seeking to review whether public servants are competently and faithfully performing duties. If TRS receives a request that is subject to additional recovery costs, TRS will provide the requestor with an estimate of fees and costs before the work begins. All fees and costs, including delivery fees, must be paid by check or money order, payable to TRS. Search fees will be assessed as follows:
- $35.00 per hour for commercial requests or those that cause excessive disruption of office functions (TRS defines “excessive disruption” as a request that requires more than 1 hour of actual employee work to compile).
- $95.00 per hour when computer programming is required on a customized request.
- $85.00 per hour when additional legal support is required (fee is the rate charged to TRS for legal support by the Office of the Attorney General).
Effective November 1, 2025, TRS may require fees to be prepaid when the fees and costs associated with providing a response are expected to exceed $75 or when the requestor has prior outstanding fees due to TRS.
Please send Open Records requests to Open.Records@trs.ok.gov.
