Monthly Leasing

In order to lease a vehicle from Fleet Management:

1. Follow Monthly Lease process (OMES Policy FM-L001);
2. Complete Request for Monthly Lease form (OMES Form FM-015M); and
3. Submit the form electronically (preferred), or in person to Fleet Management at the time or prior to vehicle pick up.

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Monthly rate and mileage includes: 

• replacement value of a vehicle
• maintenance
• 24/7 roadside assistance
• comprehensive and collision insurance

Monthly bill includes:

• lease rate based on minimum 1,000 miles per month utilization
• fuel cost
• toll charges
• incidental costs i.e. deductible for at fault vehicle damage, specific equipment or accessories installation

• Liability [See 51 O.S. § 154(A)] (provided by agency standard liability coverage through Risk Management): The total liability of the state . . . on claims within the scope of The Governmental Tort Claims Act, arising out of an accident or occurrence . . . shall not exceed:

1. Twenty-five Thousand Dollars ($25,000) for any claim or to any claimant who has more than one claim for loss of property arising out of a single act, accident, or occurrence;
2. Except as otherwise provided in this paragraph, . . . to any claimant for a claim for any other loss arising out of a single act, accident, or occurrence. The limit of liability for the state . . . shall not exceed one Hundred Seventy-five Thousand Dollars ($175,000). . . .
3. One Million Dollars ($1,000,000) for any number of claims arising out of a single occurrence or accident.
4. Risk Management’s Auto Liability Program provides insurance coverage to state employees while in the Scope of Employment only; it does not cover any individual failing to meet the definition of an employee under Oklahoma Governmental Tort Claims Act.  (Refer to the following: 51 O.S. 151 et seq.; 51 O.S. § 152 (7); 51 O.S. § 152 (12); 51 O.S. 152.1 (A) and (B); 51 O.S. 153 (A) and (B); 51 O.S. § 155, specifically exemption 18 related to contractors.)

• FMD Vehicle Physical Damage (provided by Fleet Management through Risk Management): Coverage is provided by Fleet Management and included in vehicle lease; however, loss caused by a driver may result in:
  • separate charges back to the agency (Risk Management policy deductible is $2,500.00)
  • additional constraints on a driver imposed by the Risk Management Division (defensive driving class within 6 months of an incident)

• Comprehensive regular vehicle maintenance is included in the monthly rate.
• Any additional service caused by agency vehicle customization requirements or driver negligence are subject to separate charges (OMES Policy FM-G001).
• Monthly rate also includes one (1) regular car wash per month, more frequent services are billed (scheduling car wash at Fleet Management Facility, 405-521-2204, is appreciated)

The FMD lease rate does NOT include the cost of fuel. However, every FM-owned vehicle is provided a Fleet Card. Drivers must use Level 3 gas stations (OMES Policy FM-F001). Eligible fuel stations:

• Gas: Level 3 Gas Stations in Oklahoma
• Alternative (i.e. CNG): Alternative Fuels Stations

Every leased, FM-owned vehicle is equipped with a GPS device that reports vehicle performance and enables vehicle location when road assistance is requested.

Feature coverage for vehicles used for State business:

* Providing a driver complies with the conditions of the Driver Responsibility Certification.

** Liability insurance applies only to the extent the employee is in the scope of employment at the time of the accident; report accidents to the Risk Management Department.

*** Vehicle Physical Damage (Comprehensive & Collision) coverage for accidents, theft, or natural disaster is not provided by the State for personal vehicles when the personal vehicle is used for state business.  If a driver desires to have a personal vehicle covered for physical damage (Comprehensive & Collision), the driver will need to purchase this coverage from a private insurance provider.

**** Fleet Management Division does not provide wrecker services for personal vehicles, even if used in the scope of employment.

Fleet Management Leasing
317 NE 31st Street
Oklahoma City, OK 73105-4003
Email: fmd.lease@omes.ok.gov
Phone: 405-522-1204
Fax: 405-525-2682
Hours: Monday-Friday 7:30 AM - 4:30 PM (excluding State holidays)

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