July 2024

Jump to a section:

• General updates
• Facilities Management
• Fleet Management
• IT ASSETS Management
• Construction and Properties
• Real Estate and Leasing Services
• Deferred Maintenance Updates
• Capitol Event Reservations
• Staff Spotlight
• Resources
• Surplus

Good morning,

CAM constantly strives for improvement, and we aim to equip your teams with the necessary resources to do business efficiently. We invite you to enjoy the July edition of the Capital Assets Management newsletter highlighting developments across our division.

Many of our departments are in the process of shifting away from shared department-wide email addresses to ServiceNow. This work management system will allow our teams to track and address every request submitted to us and assist us in improving our quality of service. REALS, CAP, ITAM and Central Printing all have catalog items for their services live and available in ServiceNow. 

If you are a citizen trying to access state services, please use this link to visit the citizen ServiceNow portal.

We appreciate your patience with our teams as we navigate this new platform, and we look forward to improving your experience as a customer.

Pre-registration is now live for the fourth annual State Suppliers Expo. Oklahoma's biggest government-business networking event of the year will be Sept. 25-26. To learn more or pre-register, please visit the expo website.

As always, if you have any questions or concerns, please contact me or my team for assistance.

Respectfully,

Nathan Wald
CAM Administrator
Office of Management and Enterprise Services

A detailed agency-by-agency process to reconcile agency vehicle inventories with the Geotab database has commenced. Agencies with Geotab-equipped vehicles may expect to be contacted regarding this process in August. Once completed, all agency vehicles will be visible in myGeotab, and the agency will assume responsibility for their administration going forward.

During the reconciliation process, agencies will be asked to provide the location of each AVL-equipped vehicle that is not communicating properly. Fleet needs this information to finish planning statewide troubleshooting efforts, which will be in conjunction with AVL installations for heavy-duty vehicles and any other eligible vehicles not yet equipped.

In early August, renovations will begin to install an ADA-compliant restroom on the first floor of the Connors Tower Annex at the west end of the Connors Building Skybridge. The Daily Rental office will be relocated on the second floor during renovations, which are expected to be completed in November 2024.

Access to the skybridge stairwell, elevator and Daily Rental will not be interrupted, but employees are reminded to use caution while walking through the work zone.

OMES IT and the vendor are completing networking, software installation and configuration of the key kiosk located in the foyer of the stairwell at the west end of the Connors Building Skybridge. Fleet intends to put the kiosk into service for Daily Rental customers in early August.

A temporary barrier will be emplaced at the entrance to the fenced lot to direct traffic around the excavation within the southern return lane. Vehicles will be required to make a sharp left turn once inside the lot and park returning vehicles within an extended inner return lane.

The OMES ITAM team is here to assist with managing all your IT assets from start to finish. We handle everything from tracking inventory and assisting with procurement to ensuring compliance and managing asset disposal. We are excited to announce that new catalog items will be rolling out soon, enhancing our service offerings—stay tuned for more details! Our goal is to ensure the State of Oklahoma maximizes the value of its IT assets, achieving significant cost savings and operational efficiency. If you have any questions or need help, please reach out to us at ITAM@omes.ok.gov.

ITAM is excited to announce the launch of our service request platform in the state’s work management system, ServiceNow.

The ITAM Report catalog item is now live and available for use by your agencies. This service allows your agencies to request an asset management report for a specific user, device or agency.

On Aug. 21 from 1-2:30 p.m., CAP is hosting a "Doing Business with CAM" session focused on CAP operations. This will be a high-level overview training of critical CAP systems. There will also be an opportunity to ask questions to the team about these systems or raise other concerns.

In advance of the session, we ask that you RSVP. If you did not receive an invite and would like to attend, please reach out to your OMES account manager.

There are a few updates to share for the Allen Wright Library this month. The team held a kick-off meeting on July 24. Now the team will dive into the feasibility study and existing building evaluation as phase one begins.

The construction manager, Manhattan Construction, has been selected and was sent a contract for signature along with a copy of their accepted proposal. We will continue to update monthly as we see progress on this project.

The REALS team has a small update to share about the inventory reconciliation process. The team is still receiving surveys back, with approximately 70% returned. About 50% of the agencies' data has been fully reconciled. We are now in the process of sending follow-up emails to any outstanding agencies.

With the start of fiscal year 2025, year one of implementing the state's eight-year deferred maintenance plan is underway. 

The work has already begun on a few projects, beginning with air handler units in the process of being replaced at the Agriculture building and the Department of Transportation (ODOT). The Quad building will also soon have an entryway replacement as well as the Will Rogers Building having a roof and penthouse panel replacement done. Additionally, the Ag Lab is in the process of having a VFD replacement.

Concurrently, the CAM team is soliciting firms to design air handler and air terminal unit replacements at Will Rogers, Sequoyah, MC Connors and Oliver Hodge buildings. The ODOT and Denver Davison buildings are also on the list for air handler replacements.

Proposals requested for design include the Denver Davison building's east entryway, the Denver Davison elevator replacement, and the ODOT elevator replacement.

You can view the full eight-year deferred maintenance plan here.

Check back monthly for regular status updates for Deferred Maintenance projects.

Visit the Capitol Event Reservation webpage to find out more.

Born in raised in the Virgin Islands, David Edwards came to Oklahoma in 2000 with his family. Edwards started working for the state that same year as a contract worker, working with the Court of Civil Appeals, Tax and OSDH. He started at OMES in 2006 as a courier and has held a variety of positions with the agency, working his way up to his current position with the ITAM team.

Edwards has been an extremely important part of the ITAM team as we have moved facilities and started a new ITAM program, which he now leads.

He exemplifies hard work and dedication. Edwards constantly has an optimistic attitude and brings a positive and helpful energy to the team as he is always first to volunteer for projects that arise. ITAM and CAM would not be the same without him.

In his free time, Edwards enjoys going on cruises and vacations, in addition to doing home improvement projects. 

Visit the OMES CAM webpage online.

The Surplus team assists customers, including state agencies, by providing services and guidance in property reutilization and disposal. There are two different branches of Surplus: State and Federal. The State Surplus program handles items ranging from computers to cars. An online auction format is used through GovDeals.

The Federal Surplus program offers excess federal government equipment and supplies to tax-supported agencies and nonprofit education/health agencies. Federal Surplus handles items such as clothing, tools, generators, shop supplies, medical equipment and vehicles.