Behavioral Health Case Management

To renew your Behavioral Health Case Management Certification, you will use the ODMHSAS Access Control system, the same system used to apply for BHCM certification. Renewal applications will be accepted starting January 1 of each year for all Case Manager I and Case Manager II renewals. If you do not complete your renewal by June 30 of each year, your certification will be suspended and you cannot bill for case management services.

If your certification is suspended, you will have until December 1 to catch up and complete your renewal process.  An additional $25 late fee will be added to your $15 Renewal fee if submitted after June 30 or if your renewal is not complete and approved before June 30. If you do not meet all requirements for your renewal on or before December 30 deadline, your certification is terminated. You must wait (60) days before you can re-apply to become Case Management certified again.

All applicants must use Access Control to begin the renewal processes. You will use your existing Access Control account. Do no create another account as this will only delay processing of your renewal. If you need help accessing your account, you can contact the ODMHSAS Help Desk at 405-248-9000 and dial 0.

Once logged into Access Control, you will click the "Registration" icon and select "Behavioral Health Case Management". Click "Advance to Registration" at the bottom of the screen. Applicants will then review their personal information to ensure accuracy. BHCM Certification requires all blank fields to be filled and will not advance to certification renewal if any fields are left blank.

After reviewing each tab, the very last tab is your CEU tab.  If you do not see your CEU tab, please contact the ODMHSAS Help Desk or Ramona Gregory by email at Ramona.Gregory@odmhsas.org.  Once you have access to the CEU tab, this is where you will enter your 12 hours (3 Ethics CEU's, 3 Strength's Based CEU's and 6 general CEU's) of CEU's for your Renewal.  All CEU's must be dated between July 1 through June 30th to qualify. Once an applicant has reviewed and/or updated all information, they are able to submit this information. Applicants are not required to send a copy of CEU Certificates unless the Renewal Summary Form notifies them to do so.

After the applicant has submitted all information with the BHCM online renewal process, the Renewal Summary Form will be displayed on the screen. You must print off this form. If there is a note that read "You have been randomly selected to send in the documentation of all listed CEUs, you must send copies of each CEU Training indicated in with this Renewal Application" that indicated you have been randomly selected to submit CEU documentation for verification. All applicants must sign their Renewal Summary Form and pay the online Renewal Fee via Access Control (ODMHSAS employees are exempt from renewal fees).

Applicants must email the following documents to Ramona.Gregory@odmhsas.org:

• Renewal Summary Form.
• CEU documents (if randomly selected as noted by your Renewal Summary Form).
• Completed Verification of Employment Form.
• Receipt of online payment (screenshot of Access control receipt of payment).

If an applicant is no longer employed by a "qualifying" agency, their Renewal will not be approved. If a Renewal is not received by the June 30 deadline, the certification is expired and cannot be used to bill for case management.

Once we receive your renewal application, if everything is in order, you will receive an email notifying you that your certificate is available to print out at your convenience. You will see a "Print Certificate" button available to you in the Registration module of Access Control. Make sure your popup blocker is turned off, click on Print Certificate and your certificate will appear to print off.  If your renewal is incomplete, you will receive an email notifying you of any changes that need to be made before we can approve it. Please make the needed changes and reply to our email that you have made the necessary corrections so we can review your application again.

Children, Youth, and Young Adult Resources

• Oklahoma Successful Adult Program
• Stand In The Gap Ministries
• Youth Services of Tulsa

Housing Resources

• Oklahoma City Housing Authority
• Tulsa Housing Authority
• Oklahoma Housing Finance Agency
• HUD Low Rent Apt.
• Oxford House

Veterans Resources

• Coffee Bunker
• Veterans Crisis Line
• U.S. Dept. of Veterans Affairs
• Homeless Alliance

Additional Information for Case Managers

• CAMS
• Treatment Plan Guide
• Elements of Good Note Writing
• People First Language
• Suicide Prevention
• Strengths-Based Definition
• Request for CEU's Form

Case Management Technical Assistance

• Case Management Reporting Form
• Request for Case Management Technical Assistance Form
• ODMHSAS Service Manual