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SW1025- IT Staff Augmentation Services Pilot Program- Suppliers Form

Current and potential new suppliers wanting to be considered for a SW1025 Information Technology Staff Augmentation Services contract need to be aware of the following requirements prior to submitting an application via the supplier application link. The contracts are for one year and renewal will be dependent upon established criteria. Once the application is submitted and received, OMES Central Purchasing will review the application.


As a condition of this Contract, Supplier shall procure at its own expense, and provide proof of, insurance coverage with the applicable liability limits set forth below and any approved subcontractor of Supplier shall procure and provide proof of the same coverage. The required insurance shall be underwritten by an insurance carrier with an A.M. Best rating of A- or better. Such proof of coverage shall additionally be provided to the Customer if services will be provided by any of Supplier’s employees, agents, or subcontractors at any Customer premises and/or employer vehicles will be used in connection with performance of Supplier’s obligations under the Contract. Supplier may not commence performance hereunder until such proof has been provided. Additionally, Supplier shall ensure each insurance policy includes a thirty (30) day notice of cancellation and name the State and its agencies as certificate holder and shall promptly provide proof to the State of any renewals, additions, or changes to such insurance coverage. Supplier’s obligation to maintain insurance coverage under the Contract is a continuing obligation until Supplier has no further obligation under the Contract. Any combination of primary and excess or umbrella insurance may be used to satisfy the limits of coverage for Commercial General Liability, Auto Liability and Employers’ Liability. Unless agreed between the parties and approved by the State Purchasing Director, the minimum acceptable insurance limits of liability are as follows:

 A. Workers’ Compensation and Employer’s Liability Insurance in accordance with and to the extent required by applicable law.

 B. Commercial General Liability Insurance covering the risks of personal injury, bodily injury (including death) and property damage, including coverage for contractual liability, with a limit of liability of not less than $1,000,000 per occurrence.

 C. Automobile Liability Insurance with limits of liability of not less than $1,000,000 combined single limit each accident.

 D. Directors and Officers Insurance which shall include Employment Practices Liability as well as Consultant’s Computer Errors and Omissions Coverage, if information technology services are provided under the Contract, with limits not less than $1,000,000 per occurrence.

 E. Security and Privacy Liability insurance, including coverage for failure to protect confidential information and failure of the security of Supplier’s computer systems that results in unauthorized access to Customer data with limits $1,000,000 per occurrence; and

 F. Additional coverage required in writing in connection with a particular Acquisition.

  • Potential new suppliers – Prior to submitting an application via the supplier link, you are required to complete the supplier registration process through the Oklahoma Supplier Portal.
  • Currently registered suppliers with the State of Oklahoma – Review your registration to ensure information is current and active.

Minimum information required to complete the application includes:

  • Completed PeopleSoft registration information.
  • Insurance documentation.
  • Selection of service category(s) the supplier is requesting to be on contract.
  • Level of expertise.
  • IT security information.
  • Organizational structure.
  • Management plan.
  • Background checks.

For a company to access, process, store or transmit state data, they must have an Authority to Operate Order signed by the state chief information security officer or designee. An AOO is produced after a thorough security assessment is reviewed by OMES Cyber Command.

View our process document (link opens in new window) for detailed next steps to ensure you have the authority to operate order within the State of Oklahoma

The State of Oklahoma requires all contractors that will access, process, store or transmit state data to submit to a background check prior to performing any services. Background checks are not required for the state to review a supplier’s bid submission for an award. This is purely informational for suppliers who want to initiate background checks ahead of any agency-specific engagement should a supplier receive an award.


  • Enhanced Background Check: This background check is required when the resource will access, process, transmit or store criminal justice information when providing services to the State of Oklahoma. This background check includes completion of an online training course and a background check conducted by the Oklahoma Department of Public Safety, which requires fingerprinting. Please contact Elyse Seals to initiate this background check at the same time as your bid submission for more information.
  • Criminal History Background Check: This background check is required for all resources that will access, process, store or transmit state data in connection with a release of SW 1025 that includes criminal justice information, OSBI data or OBNDD data. Please visit the OSBI website and request the following checks:

    1. OSBI Criminal History Database Service.
    2. ODOC Sex Offender Registry Search.
    3. ODOC Violent Offender Registry Search.

Please email the results of the check to Elyse Seals

Note: The supplier is responsible for all costs associated with this background check.


NOTE: Prior to filling out this form, you must register to be a supplier through the Oklahoma Supplier Portal.

Last Modified on Feb 13, 2024
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