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Open Records Request

All Open Records Act requests are processed in the order that they are received. Please allow 30 days for a response due to research. When processing of your request has begun, you should receive a confirmation email and tracking number for your request; please reference this tracking number when making any inquiries about the status of your request. Inquiries regarding the status of pending requests may be addressed to:

Phone: (405) 522-5399
Email: info@oeqa.ok.gov

Note: Certain records or portions of certain records may be exempt from disclosure pursuant to state and federal statutes and regulations governing the privacy of educational records, student data and employee data, as well as other legal evidentiary privileges. Please refer to the FAQ for more information.

* For processing fee information, please refer to the fee schedule following the Open Records Request from.

Fee Schedule

Fee Schedule for Costs of Reproduction

  1. $0.25 per page for photocopies of records up to 8.5" x 14" or smaller
  2. $1.00 per page for certified copies

Fee Schedule for Requests to Additional Recovery Costs

  1. $25 per hour fee for requests causing excessive disruption of office functions. (OEQA defines "excessive disruption" as a request requiring more than eight (8) hours of actual employee work time to compile.)
  2. $50 per hour when computer programming is required on a customized request. (Fee is set by the Office of Management and Enterprise Services.)
  3. $85 per hour fee when additional legal support is required. (Fee is the rate charged to state agencies for legal support by the Office of the Attorney General.)

Fee Schedule for Email Correspondence Requests

Requests for email correspondences are processed by a third-party vendor. OEQA is able to facilitate these requests for the fees charged by the vendor. The costs are as follows:

Subscription Based Hosting

  • Platform Hosting User Access: $32.10 per user per month

Additional Storage

  • Platform Hosting Storage - 0 to 500 GB: $7.10 per GB per month
  • Platform Hosting Storage - 501 to 1,000 GB: $5.46 per GB per month
  • Platform Hosting Storage - > 1,000 GB: $3.82 per GB per month
  • Near-line Storage: $2.19 per GB per month

A La Carte Services

  • OCR (Optical Character Recognition): $0.01 per image
  • On-site Forensic Imaging: $266.88 per hour
  • On-site Non-Forensic Collection: $199.51 per hour
  • Remote Collection: $137.20 per hour
  • Loading: $13.11 per GB
  • Full Processing: $41.88 per GB
  • Native Processing: $20.40 per GB
  • Production: $268.11 per production unit
  • Analytics: $144.56 per hour
  • Document Review: $128.94 per hour

Training

  • eDiscovery Basic Training Sessions: $2,272.87 per training session
  • eDiscovery Advanced Training: $189.40 per hour

Professional Services

  • Managing Director: $338.75 per hour
  • Senior Manager: $305.96 per hour
  • Senior Solution Manager: $191.23 per hour
  • Manager: $273.18 per hour
  • Solution Manager: $169.37 per hour
  • Senior Consultant: $240.40 per hour
  • Senior Solution Specialist: $147.52 per hour
  • Consultant: $196.69 per hour
  • Analyst: $158.45 per hour

All fees must be paid by check or money order, payable to OEQA, before the documents are provided.

Last Modified on Sep 13, 2024