CAR Newsletters

Volume 31, No. 7, January 8, 2021

PAYROLL

• Email scam for W-2 information
  
• Employee direct deposit verification of bank routing number
  
• Updating employee bank routing numbers
  
• W-2 and 1099 pick-up instructions
  
• Affordable Care Act Form 1095-C distribution change
  
• Forms W-2 and W-2C terminology
  
• Form W-2 corrections
  
• Employee tax refunds
  
• Reporting requirements for repayments of prior year wage amounts
  
• Annual withholding tax exemption certification for military spouse
  

1099 INFORMATION

• 1099 NEC and MISC forms and corrections
  
• Tax year 2019 – IRS backup withholding notice
  

HIGHER EDUCATION ENTITIES

• Federal tax payments scheduling
  

AGENCY NEWS

• New NACHA rules
  

Volume 31, No. 6, December 15, 2020

Payroll

• Deadlines for December payrolls
  
• OMES contact information for tax year 2020 reporting
• W-2 reporting of Families First Coronavirus Response Act wages
• Agency payroll corrections – year-end review
• Employee overpayments and OMES Form 94P submission
• Taxable fringe benefits
• Employee overpayments collected after year end
• Agency address verification
• State HCM system use of addresses on W-2s
• State HCM system use of addresses on 1095-C, ACA Reporting Form
• PeopleSoft MailDrop for year-end processing
• Envelopes
• W-2, 1095C and 1099 pick up instructions
• Payroll – end of calendar year 2020
• Backup withholding
• Correcting W-2s
• Federal income tax withholding
• 2021 rates and maximums for FICA and unemployment
• Social Security Administration notification of name/SSN errors
• Internal Revenue Service information reporting penalties
• Employee name and Social Security number entries in HCM

Higher Education

• December payroll deadlines
  
• Transparency reporting – reminders

Miscellaneous

• ACA reporting reminders for 2020
  
• Correcting Form 1095-C

1099 Information

• 1099 reporting
  

Agency News

• Update: PeopleSoft upgrade
  
• 2021 EFT date calendar 

Volume 31, No. 5, November 4, 2020

Top Story

• Payroll during the PeopleSoft Financials upgrade
• PeopleSoft Financials upgrade processing reminders
• November Cash Allocations  

Payroll

• Deadlines for November payrolls
• W-2 reporting of Families First Coronavirus Response Act wages
• Employee Benefits Department – PeopleSoft deduction/trailer codes
• Taxability of gift cards, certificates and coupons
• OMES Form PWC, payroll warrant cancellation
• Refunds of taxes for overpayments to employees (Form 94P)
• Submission of OMES Form 94P
• Employee overpayments collected after year end
• Reduction of annual leave hours for overpayments
• Deceased employee payroll processing and reporting
• Outstanding wages beneficiary designation option
• W-2 reporting of employer-sponsored Group Health Insurance
• State HCM system use of addresses on W-2s
• State HCM system use of addresses on 1095-C, ACA reporting form
• Agency address verification
• PeopleSoft mail drop for year-end processing
• Envelopes 

Higher Education Entities

• November payroll deadlines  

Accounting

• Voucher documentation and scanning
• New lost/destroyed warrant replacement requirement    

Travel

• Out-of-state travel moratorium

Central Purchasing

• Central purchasing act reform    

Training

• The Complete Guide to Payroll Taxes and 1099 Issues
• OKC American Payroll Association Monthly Lunch & Learn Virtual Chapter Meetings

Volume 31, No. 4, October 8, 2020

 

Payroll

• Deadlines for November payrolls
• W-2 reporting of Families First Coronavirus Response Act wages
• Federal student loans reminder
• Submission of OMES Form 94P
• Employee moving expense payments are taxable
• Payroll warrant reversals
• Using state vehicles to commute
• Payroll warrants issued in error
• Payroll stat-canceled warrants not eligible for reissue
• State HCM system use of addresses on W-2s
• State HCM system use of addresses on 1095-C, ACA Reporting Form
• Agency address verification
• PeopleSoft mail drop for year-end processing
• Envelopes

Higher Edfucation Entities

• November payroll deadlines

Accounting

• Prompt payment information

1099 Information

• Review 1099 Reportable Transactions Report

Financial Reporting

• Audit report deadline – Pensions/component units/colleges and universities
• SEFA for audited component units

Agency News

• PeopleSoft Financials update
• AP Workflow information

Training

• Professional Development Training
• The Complete Guide to Payroll Taxes and 1099 Issues – Virtual
• Monthly Lunch & Learn virtual chapter meetings

Volume 31, No. 4, September 4, 2020

PeopleSoft News

• Accounts Payable Workflow module - Statewide rollout
• Upgrade status

Payroll

• President's executive order - Deferral of payroll taxes
• Employee direct deposit verification of bank routing number
• SoonerSave contributions to employee accounts
• SoonerSave contributions and eligible compensation
• Taxable fringe benefits
• Employee overpayments collected after year end
• Reduction of annual leave hours for overpayments
• Deceased employee payroll processing and reporting
• Outstanding wages beneficiary designation
• Adjustments to Oklahoma child support payments

1099 Information

• 1099 reporting changes - Tax year 2020

Accounting

• Scanning vouchers and documentation
• CAR forms submissions
• GSA federal per diem rate changes - Effective Oct. 1

Agency News

• Steve Wilson retirement

Volume 31, No. 2, August 11, 2020

COVID-19/CARES Act

• Purchase orders coded to COVID-19
• COVID - !9 reimbursement requests: Final round

Payroll

• Oklahoma child support: Medical support orders
• Employee overpayments and OMES Form 94P submission
• Employee name and Social Security number entries in HCM
• Social Security number changes
• Employee name and Social Security number entries in BAS
• Compensation to current and former employees, including settlements
• MISC
• Higher Education

1099 Information

• Mid-year 1099 IRS TIN match
• 1099 Infromation Quarterly Report

Accounting

• Clearing and ASA reconcilliations

Financial Reporting

• August GAAP package deadlines

Agency News

• Travel reimbursemen
• Survey from OST
• Voluntary payroll deduction vendor: Address change

Volume 31, No. 1, July 9, 2020

Top Story

• Change of address

CARES Act/ COVID-19

• Purchase orders coded to COVID-19
• CARES Act reimbursement request reminders
• Emergency advances
• Accounting for COVID-19 reimbursements and donated supplies/equipment

Payroll

• Payments after date of employee death
• Employee direct deposit verification of bank routing number

1099 Information

• 1099 Misc Reporting

Accounting

• Vouchers from remote agencies

Financial Reporting

• GAAP package season

Agency News

• Agencies that collect banking information (including Higher Education)
• New OMES Form 13 – fillable form
• Travel – airline statewide contract
• New voluntary payroll deduction vendors
• Central Purchasing

Traininig

• The Complete Guide to Payroll Taxes and 1099 Issues

 

<<<Newsletter Archives>>>