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CAR Newsletters

Volume 31, No. 7, January 8, 2021

PAYROLL

  • Email scam for W-2 information
  • Employee direct deposit verification of bank routing number
  • Updating employee bank routing numbers
  • W-2 and 1099 pick-up instructions
  • Affordable Care Act Form 1095-C distribution change
  • Forms W-2 and W-2C terminology
  • Form W-2 corrections
  • Employee tax refunds
  • Reporting requirements for repayments of prior year wage amounts
  • Annual withholding tax exemption certification for military spouse

1099 INFORMATION

  • 1099 NEC and MISC forms and corrections
  • Tax year 2019 – IRS backup withholding notice

HIGHER EDUCATION ENTITIES

  • Federal tax payments scheduling

AGENCY NEWS

  • New NACHA rules

Volume 31, No. 6, December 15, 2020

Payroll

  • Deadlines for December payrolls
  • OMES contact information for tax year 2020 reporting
  • W-2 reporting of Families First Coronavirus Response Act wages
  • Agency payroll corrections – year-end review
  • Employee overpayments and OMES Form 94P submission
  • Taxable fringe benefits
  • Employee overpayments collected after year end
  • Agency address verification
  • State HCM system use of addresses on W-2s
  • State HCM system use of addresses on 1095-C, ACA Reporting Form
  • PeopleSoft MailDrop for year-end processing
  • Envelopes
  • W-2, 1095C and 1099 pick up instructions
  • Payroll – end of calendar year 2020
  • Backup withholding
  • Correcting W-2s
  • Federal income tax withholding
  • 2021 rates and maximums for FICA and unemployment
  • Social Security Administration notification of name/SSN errors
  • Internal Revenue Service information reporting penalties
  • Employee name and Social Security number entries in HCM

Higher Education

  • December payroll deadlines
  • Transparency reporting – reminders

Miscellaneous

  • ACA reporting reminders for 2020
  • Correcting Form 1095-C

1099 Information

  • 1099 reporting

Agency News

  • Update: PeopleSoft upgrade
  • 2021 EFT date calendar 

Volume 31, No. 5, November 4, 2020

Top Story

  • Payroll during the PeopleSoft Financials upgrade
  • PeopleSoft Financials upgrade processing reminders
  • November Cash Allocations  

Payroll

  • Deadlines for November payrolls
  • W-2 reporting of Families First Coronavirus Response Act wages
  • Employee Benefits Department – PeopleSoft deduction/trailer codes
  • Taxability of gift cards, certificates and coupons
  • OMES Form PWC, payroll warrant cancellation
  • Refunds of taxes for overpayments to employees (Form 94P)
  • Submission of OMES Form 94P
  • Employee overpayments collected after year end
  • Reduction of annual leave hours for overpayments
  • Deceased employee payroll processing and reporting
  • Outstanding wages beneficiary designation option
  • W-2 reporting of employer-sponsored Group Health Insurance
  • State HCM system use of addresses on W-2s
  • State HCM system use of addresses on 1095-C, ACA reporting form
  • Agency address verification
  • PeopleSoft mail drop for year-end processing
  • Envelopes 

Higher Education Entities

  • November payroll deadlines  

Accounting

  • Voucher documentation and scanning
  • New lost/destroyed warrant replacement requirement    

Travel

  • Out-of-state travel moratorium

Central Purchasing

  • Central purchasing act reform    

Training

  • The Complete Guide to Payroll Taxes and 1099 Issues
  • OKC American Payroll Association Monthly Lunch & Learn Virtual Chapter Meetings

Volume 31, No. 4, October 8, 2020

 

Payroll

  • Deadlines for November payrolls
  • W-2 reporting of Families First Coronavirus Response Act wages
  • Federal student loans reminder
  • Submission of OMES Form 94P
  • Employee moving expense payments are taxable
  • Payroll warrant reversals
  • Using state vehicles to commute
  • Payroll warrants issued in error
  • Payroll stat-canceled warrants not eligible for reissue
  • State HCM system use of addresses on W-2s
  • State HCM system use of addresses on 1095-C, ACA Reporting Form
  • Agency address verification
  • PeopleSoft mail drop for year-end processing
  • Envelopes

Higher Edfucation Entities

  • November payroll deadlines

Accounting

  • Prompt payment information

1099 Information

  • Review 1099 Reportable Transactions Report

Financial Reporting

  • Audit report deadline – Pensions/component units/colleges and universities
  • SEFA for audited component units

Agency News

  • PeopleSoft Financials update
  • AP Workflow information

Training

  • Professional Development Training
  • The Complete Guide to Payroll Taxes and 1099 Issues – Virtual
  • Monthly Lunch & Learn virtual chapter meetings

Volume 31, No. 4, September 4, 2020

PeopleSoft News

  • Accounts Payable Workflow module - Statewide rollout
  • Upgrade status

Payroll

  • President's executive order - Deferral of payroll taxes
  • Employee direct deposit verification of bank routing number
  • SoonerSave contributions to employee accounts
  • SoonerSave contributions and eligible compensation
  • Taxable fringe benefits
  • Employee overpayments collected after year end
  • Reduction of annual leave hours for overpayments
  • Deceased employee payroll processing and reporting
  • Outstanding wages beneficiary designation
  • Adjustments to Oklahoma child support payments

1099 Information

  • 1099 reporting changes - Tax year 2020

Accounting

  • Scanning vouchers and documentation
  • CAR forms submissions
  • GSA federal per diem rate changes - Effective Oct. 1

Agency News

  • Steve Wilson retirement

Volume 31, No. 2, August 11, 2020

COVID-19/CARES Act

  • Purchase orders coded to COVID-19
  • COVID - !9 reimbursement requests: Final round

Payroll

  • Oklahoma child support: Medical support orders
  • Employee overpayments and OMES Form 94P submission
  • Employee name and Social Security number entries in HCM
  • Social Security number changes
  • Employee name and Social Security number entries in BAS
  • Compensation to current and former employees, including settlements
  • MISC
  • Higher Education

1099 Information

  • Mid-year 1099 IRS TIN match
  • 1099 Infromation Quarterly Report

Accounting

  • Clearing and ASA reconcilliations

Financial Reporting

  • August GAAP package deadlines

Agency News

  • Travel reimbursemen
  • Survey from OST
  • Voluntary payroll deduction vendor: Address change

Volume 31, No. 1, July 9, 2020

Top Story

  • Change of address

CARES Act/ COVID-19

  • Purchase orders coded to COVID-19
  • CARES Act reimbursement request reminders
  • Emergency advances
  • Accounting for COVID-19 reimbursements and donated supplies/equipment

Payroll

  • Payments after date of employee death
  • Employee direct deposit verification of bank routing number

1099 Information

  • 1099 Misc Reporting

Accounting

  • Vouchers from remote agencies

Financial Reporting

  • GAAP package season

Agency News

  • Agencies that collect banking information (including Higher Education)
  • New OMES Form 13 – fillable form
  • Travel – airline statewide contract
  • New voluntary payroll deduction vendors
  • Central Purchasing

Traininig

  • The Complete Guide to Payroll Taxes and 1099 Issues

 

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Last Modified on Jan 13, 2021
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