April 2026 Payroll News

To add a deduction recipient on withholding orders:

• Open a new Workday@OK tab and search View Deduction Recipient.
• Enter the deduction recipient’s full or partial name and select Enter on your keyboard. This may pull up several results.
• Only view the results formatted correctly with the Alternate Deduction Recipient Name field, including the PeopleSoft supplier ID, location and address. Example: ABC Company – 0000123456-0001-1.
• Select one to review the full name and mailing address. Those formatted correctly will also have an External Entity ID. Locate the correct deduction recipient, then enter on the withholding order. If the correct deduction recipient is not listed, try another variation of the name and search again. If you know the 10-digit supplier ID, that too can be entered to view the deduction recipient.

Note: Ensure the status is set to Active. Vouchers will not build in PeopleSoft Financials if inactive deduction recipients are selected.

• If the needed deduction recipient is not found or the address found does not match the order, submit a Garnishment Request service ticket.
• After the supplier has been set up in PeopleSoft Financials, submit a service ticket for the deduction recipient to be set up in Workday@OK. In the ticket’s description, request that it be assigned to the Human Capital Management-PATT group.
• Once set up in Workday@OK, the deduction recipient can be used on the withholding order.

Do not modify or create deduction recipients in Workday@OK, as they are set up in a specific way to integrate with PeopleSoft Financials. The Alternate Deduction Recipient Name field includes the PeopleSoft supplier ID/location/address so agencies can easily identify and select the correct one. Any deduction recipients listed without this information or with DO NOT USE, DNU or Inactive in the name should not be used. Deduction recipients used in the PY-to-AP process must include additional information, be correctly formatted and be included in the integration logic to process to PeopleSoft Financials.

Use of an invalid or inactive deduction recipient will result in no payment to the supplier, or it may cause the amount to be included in payment to an incorrect supplier, or delay payment processing to the supplier, which can lead to additional interest due or penalties applied, harming the employee. Additionally, this may contribute to reconciliation issues in the 994 class fund.

Agencies must notify HCM Central Payroll of any items that will affect the Oklahoma centralized child support payment. Items that could affect the amount to be paid include refunds to employees for amounts withheld in error and reversals of payroll warrants. If OMES is not notified and the centralized child support payment is processed, the agency will be responsible for contacting the Oklahoma Department of Human Services Child Support Services (OCSS) to request a refund. If the funds have already been disbursed to the recipient, the money might not be refunded back to the agency. Timely communication from agencies is critical in these situations.

Each Monday, HCM Central Payroll runs the HCM process to report and make payment to the OCSS Oklahoma Centralized Support Registry, PeopleSoft supplier ID 0000190715. The process is run for payments with dates from the second previous Saturday through the previous Friday. For example: Paychecks with an issue date between March 28, 2026, and April 3, 2026, were processed to pay the child support withholdings on April 6, 2026. All payments to OCSS must use supplier ID 0000190715. Payments to supplier ID 0000000830 or 0000197419 for OCSS are no longer allowed and will not be processed for centralized payment if used in error. 

In PeopleSoft Financials, a journal entry is created to remove the funds from the agency’s 994 fund. The agency will see a debit to the 633190 account and a credit to 101000. When balancing the 994 fund, we recommend running the Summary of Receipts and Disbursements report the Tuesday after the week that included the pay date. This will allow time for our processing and removal of the amount from the agency’s 994 fund to aid in the reconciliation process.

Please email payrollreporting@omes.ok.gov if you have questions.

The plan administrator has continued the extension for the state to process employee payroll withholding 529 plan contributions by paper check instead of electronic funds transfer. In doing so, they have re-emphasized the need to include the deduction register with the check. Each employee’s account number must be included on the register. To do this, agencies must manually add each employee’s account number to the Deduction Register 529 Plan page prior to sending it with the warrant.

Because they have been receiving warrants without deduction details, the 529 plan has been calling agencies before rejecting checks, but this is a time-intensive process for them. Agency payroll and finance personnel should be communicating about these details so that when the warrant is received, it can be sent with the required documentation. Failure to do so may result in rejected warrants being returned to agencies, resulting in employee contributions not posting timely to their accounts.

Certain types of earnings are eligible for deferral to SoonerSave, while others are not considered eligible compensation.

Annual leave payout is generally eligible for SoonerSave deferral upon termination of employment. However, severance payments do not qualify as compensation for SoonerSave deferrals. Therefore, payments under voluntary buyouts and reductions in force would be excluded from deferral consideration.

Only compensation from an agency that is attributable to services performed for the agency may be considered as earnings from which SoonerSave deferrals can be taken. This would include regular pay, overtime, shift differential and other similar payments based on employment. If an amount would have been paid had the employment continued, such as annual leave, then deferrals can be taken.

Please advise employees that changes in deferral amounts must be submitted to the SoonerSave administrator and approved before processing through payroll. For additional information, agency personnel should contact their SoonerSave coordinator or the SoonerSave administrative office at 800-733-9008 or 405-858-6781.