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74 O.S. § 85.45k. State Travel Office

  1. There is hereby created the State Travel Office within the Purchasing Division of the Office of Management and Enterprise Services. 
  2. All state agencies and departments of this state may make arrangements for all air travel on scheduled commercial airlines for state employees required to travel in the course of their official duties and for all other persons traveling at state expense through the State Travel Office, except when the state agency determines that: 
    1. The air travel services can be secured at a cost less than that which can be secured by the State Travel Office; or 
    2. The air travel originates from a location outside the state and it would be impractical to arrange for the air travel through the State Travel Office; or 
    3. The air travel is necessitated by an emergency and time does not permit utilization of the State Travel Office’s services; or 
    4. The air travel is part of a package arrangement made by the organization scheduling the meeting or conference. 
  3. All claims made for reimbursement shall contain a statement showing the reason for the exemption. 
  4. The State Travel Office shall promulgate rules and contract specifications to which the contract travel agencies shall be subject. The rules and specifications shall be drawn with the intent of obtaining the lowest available fares for scheduled commercial air travel. 
  5. At the end of each month the contract travel agencies shall furnish a statement, if requested, in a form approved by the State Travel Office, showing certain details of all travel arrangements handled to each state agency for which the contract travel agencies have furnished their services and shall also furnish copies of the statements to the State Travel Office. 

Associated Rules

The State Travel Office is within the Central Purchasing Division and awards contracts for travel and travel services. State agencies shall make travel arrangements through the statewide travel supplier for commercial air travel for state employees in the course of official duties or for persons traveling at state expense. 

  1. State agency travel coordinator. The State Purchasing Director encourages state agencies to appoint one or more travel coordinators. The coordinators shall book air travel for the state agency except in case of an emergency. If the state agency appoints a travel coordinator, the state agency shall notify the Travel Office and provide the coordinator’s name, mailing address, telephone number, and facsimile number. 
  2. Airline ticket purchases exceptions. The state agency shall determine when an exception to airline ticket purchase shall apply. The state agency shall retain documents the state agency used in exception determination as required by internal purchasing procedures established pursuant to 260:115-5-7. Exception documentation shall be made available per the State Travel Policy. 
    1. If the state agency can acquire air travel at less cost than the contract travel agency, the state agency may use this exception. 
    2. If air travel originates outside the state and it is impractical for the state agency, the state agency may use this exception. 
    3. If air travel is due to an emergency and time does not permit use of the contract travel agency, the state agency may use this exception. 
    4. If air travel is part of a package arrangement by an organization that schedules a meeting or conference, the state agency may use this exception. 
  3. State agency credit card for airline travel. A state agency that acquires a purchase card to book and pay for official airline travel shall complete mandatory training as required by the Office of Management and Enterprise Services and comply with all State Purchase Card procedures issued by OMES. 

Purchasing Reference Guide

References

Administrative Rules

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Oklahoma Office of Management and Enterprise Services
2401 N Lincoln Blvd.
Oklahoma City, OK 73105

 

 

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