Skip to main content

Services

  • Process eProcurement (ePro) and source to purchase order that will flow through the procure to pay process.
  • Prepare appropriate documents for purchases.
  • Ensure purchasing statues, rules and guidelines are followed.
  • Determine best procurement method.
  • Will use statewide contracts and State Use vendors.
  • Ensure proper account codes are used.
  • Serve as liaison between client agency and OMES Central Purchasing.
  • Provide guidance in assisting in the development of bids and proposals.
  • Solicit bids and proposals.
  • Advise client agency on the development and revision of procurement procedures.
  • Close PO’s.
  • Provide purchasing reports as needed.
  • Process change orders.
  • Complete and process ePro requests on behalf of the agency.
  • Process all claims against the agency including travel claims and claims against grants and contracts.
  • Ensure that the agency has sufficient funds available from the appropriate accounts to pay claims.
  • Process EFT returns for payment from agency’s clearing account.
  • Transfer funds between agency accounts as needed and permitted by law.
  • Contact agency on a regular basis and meet upon request to discuss the status of revenues, expenditures, contracts and other related fiscal activity.
  • Allow the state auditor’s office and OMES Capital Assets Management access to all records and documents in the possession of ABS.
  • Load the billing information in PeopleSoft to generate invoices.
  • Mail invoices by best routing as determined by ABS.
  • Receive payment for invoices.
  • Post payment to invoices.
  • Paper checks will be deposited to clearing account, wire transfers will be posted directly to invoices.
  • Print past due statements.
  • Provide monthly financial reports within one week after monthly summary reports have been distributed by OMES.
  • Provide budget to actual reporting.
  • Provide Allotment Budget and Available Cash (ABC) report.
  • Provide outstanding encumbrances report.
  • Provide 6 Digit expenditure and expenditure detail report.
  • Provide summary of receipts and disbursement report.
  • Provide additional custom reports upon request.
  • Receive copies of deposit information from client.
  • Make deposit entries into PeopleSoft.
  • Scan deposit information into PeopleSoft (currently emailing these to the client).
  • Process transfers from clearing to funds.
  • Provide Remote Deposit Capture (RDC) services with payments coming directly to ABS.
  • Serve as liaison between the state budget office and agency.
  • Prepare the agency’s Budget Work Program with management support.
  • Assist agency in compiling all documents requested by the state budget office.
  • Assist agency in preparing OMES Form 47 and Form 47.1.
  • Assist the agency in the preparation of its strategic plan/budget request and entry.
  • Submit agency’s budget packet and enter all necessary information into the state’s budget system.
  • Prepare and process any necessary revisions and transfer requests.
  • Reconcile agency clearing accounts and complete of OMES-11 form.
  • Complete approved transfer as prepared.
  • Provide clearing account reports.
  • Meet with the agency on a regular basis and upon request to discuss the status of revenues, expenditures, contracts and other related fiscal activity.
  • Be present at and provide financial reporting to agency boards and/or commissions upon request.
  • Provide the agency with financial management support as it relates to following regulatory guidelines and auditing standards.
Last Modified on Nov 13, 2023
Back to Top