Your state procurement monthly newsletter

To improve transparency and expedite the OMES review and approval process, all requisitions and purchase orders submitted in PeopleSoft must include completed Header Comment and Approval Justification Comment fields.

The comments will provide OMES with the necessary context and information to accurately review requests, accelerating our turnaround time and preventing approval delays.

For more information and guidance on PeopleSoft comments, review the recent CPO Announcement.

To simplify the use of authority orders (AOs), agencies are no longer required to include attachments for AO requisitions and purchase orders (POs) in PeopleSoft. Instead, agencies must include clear, detailed justification in the comments of the requisition or PO.

For more information and guidance on justification comments for AOs, review the recent CPO Announcement.

OMES Central Purchasing is launching a new, digital process for mandatory statewide contract exception requests that will replace the manual process of submitting Form CP109. Agencies may begin using the new process immediately. 

To request an exception digitally:

1. Visit the statewide contract search site.
2. Select the Request Exception tab.
3. Complete the digital form.
4. Attach required documentation.
5. Submit the request.

For more information on the new digital process for contract exception requests, review the recent CPO Announcement.

PeopleSoft will soon undergo the PeopleSoft Update Manager (PUM) 53 upgrade. The upgrade will be available to financial users on Monday, April 20. 

Prior to the upgrade, OMES will host a release training session to demonstrate the new features in PUM 53. Additional details and a registration link will be sent to agencies in the upcoming weeks.

Code freeze

In preparation for the upgrade, OMES will implement a code freeze within the PeopleSoft system for any modifications requiring application development or design changes. The code freeze will take effect Monday, April 6. If you have any questions regarding the code freeze, please contact servicedesk@omes.ok.gov.

The State Use Procurement Schedule was recently updated to consolidate the information and PeopleSoft numbers for each supplier under each contract. Current supplier pricing is available on the statewide contract search site.

Regional service maps are now available for SW2001SU, SW2002SU, SW2003SU and SW2004SU, providing agencies with a complete list of suppliers that provide services in their geographic area. The service maps are located on the State Use webpage under Publications.

An enhanced UNSPSC category code search function has been added to the statewide contract search site, providing agencies and suppliers with quick access to the category codes used to classify contracts and solicitations. Select the Categories tab to access the search tool.

The following statewide contracts are currently open for solicitations:

• SW1025: IT staff augmentation services.
• SW1050: Deliverables-based IT services (DBITS).
• SW0093M: Pesticide disposal.
• SW0822: Solar panels.
• SW0670M: Aggregate stone.

The bid solicitation process helps new suppliers join statewide contracts, driving value for Oklahoma. View all bidding opportunities.

Statewide contracts are available to Oklahoma state agencies, municipalities, institutes of higher education, public and charter school districts, and other local governmental units. Explore all active statewide contracts on the new statewide contract search site.

• News and updates
• Statewide contracts
• Upcoming events
• Agency resources
• Supplier resources

CPO Brown Bag Webinar

• Tuesday, March 24, from 11 a.m. to noon.
• Register in Workday@OK.

CP Listens

• Wednesday, March 25, from 1:30-2:30 p.m.
• Register in Workday@OK.

• CPO Announcements
• CP Library
• Oklahoma Purchasing Manual
• Statewide contract designations

• New Supplier Guide
• Oklahoma Supplier Portal
• Open solicitations

Please take this brief survey rating your experience with OMES Central Purchasing.

If you have questions about anything in this newsletter,
please contact OMES Central Purchasing.