Help Center: Document Filing Info

You can find a list of all past and current OTC forms here.

No. Subchapter S corporations do not need to make the adjustment under 2358.6.

No.  LLC's (Limited Liability Companies) are not corporations subject to the adjustment under 2358.6.

No.  The LLC places the asset in service and claims the bonus depreciation. The fiduciary has no depreciation to add back.

The Oklahoma Legislature passed SB 2034 in 2008 and SB 318 in 2009 requiring a portion of the bonus depreciation to be added back and then reclaimed in a later year for Oklahoma income tax purposes.

Instructions for Oklahoma Add-Back of Bonus Depreciation: Due to passage of SB 2034 by the 2008 Oklahoma Legislature and SB 318 by the 2009 Oklahoma Legislature, corporations and fiduciaries filing income tax returns with the state of Oklahoma will have to add back 80% of any special bonus depreciation received under provisions of the federal Economic Stimulus Act of 2008 or Federal American Recovery and Reinvestment Act of 2009. Any amount added back can be reclaimed in a later year. Twenty-five percent may be subtracted in the first taxable year beginning after the bonus depreciation was added back and twenty-five percent in each of the next three taxable years.

Tax years affected: The add-back of the additional 50% federal depreciation deduction is for property placed in service in 2008 or 2009. Any tax year including any portion of this calendar year may be affected.

Taxpayers who have not yet claimed the bonus depreciation: In all filings, claim both the bonus depreciation and include the required add-back. Attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

Taxpayers who have claimed the bonus depreciation: Oklahoma taxpayers who filed either an original return or an amended return using the new federal provisions must file amended returns with Oklahoma in order to add back a portion of the bonus depreciation pursuant to SB 2034 or SB 318. Amended returns filed by June 30, 2009 will not be subject to the penalties or interest on the additional tax due as a result of the add back.

Eighty percent of bonus depreciation claimed on a federal income tax return must be entered on Oklahoma Form 512.

A corporation filing Form 512, Schedule A, shall enter 80% of the bonus depreciation in Column B on line 10 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 512, Schedule A, Column B, line 20 "depreciation" (line 21 in tax year 2007).

A corporation filing Form 512, Schedule B, shall enter 80% of the bonus depreciation on line 2 as an addition. The increased income shall then be apportioned to Oklahoma to determine the amount to be included in Oklahoma taxable income. The apportioned amount of bonus depreciation added to Oklahoma taxable income shall be reclaimed in later taxable years in the following manner. Of the apportioned amount of bonus depreciation added to Oklahoma taxable income, 25% may be subtracted in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 512, Schedule B, line 6 as a deduction.

If the original Oklahoma Form 512 has already been filed, report the increase on an Amended Oklahoma Corporate Income Tax Return, Form 512. For current Oklahoma tax forms, visit the Forms page.

In all filings, please attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

The Oklahoma Tax Commission (OTC) will no longer provide 2D  tax forms. The following software developers provide OTC approved 2D tax forms. File your taxes online today.

Drake Software:  drakesoftware.com 

CrossLink Tax:  crosslinktax.com 

Taxslayer:  taxslayer.com

Taxact:  taxact.com

On-Line Taxes:  OLT.com

INTUIT, Inc:  intuit.com

Credit Karma:  creditkarma.com 

The Oklahoma Legislature passed SB 1415 requiring a portion of the bonus depreciation to be added back and then reclaimed in a later year for Oklahoma income tax purposes.

Instructions for Oklahoma Add-Back of Bonus Depreciation

Due to passage of SB 1415 by the 2002 Oklahoma Legislature, corporations and fiduciaries filing income tax returns with the state of Oklahoma will have to add back 80% of any special bonus depreciation received under provisions of the federal Job Creation and Worker Assistance Act of 2002. Any amount added back can be reclaimed in a later year. Twenty-five percent may be subtracted in the first taxable year beginning after the bonus depreciation was added back and twenty-five percent in each of the next three taxable years.

Tax years affected. The add-back of the additional 30% federal depreciation deduction is for property placed in service after September 10, 2001, and before September 11, 2004. Any tax years including or between these dates may be affected.

Taxpayers who have not yet claimed the bonus depreciation. In all filings, claim both the bonus depreciation and include the required add-back. Attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

Taxpayers who have claimed the bonus depreciation. Oklahoma taxpayers who filed either an original return or an amended return using the new federal provisions must file amended returns with Oklahoma in order to add back a portion of the bonus depreciation pursuant to SB 1415. Amended returns filed by June 30, 2003 will not be subject to the penalties or interest on the additional tax due as a result of the add back.

Eighty percent of bonus depreciation claimed on a federal income tax return must be entered on Oklahoma Form 512.

A corporation filing Form 512, Schedule A, shall enter 80% of the bonus depreciation in Column B on line 10 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 512, Schedule A, Column B, line 21 "depreciation".

A corporation filing Form 512, Schedule B, shall enter 80% of the bonus depreciation on line 2 as an addition. The increased income shall then be apportioned to Oklahoma to determine the amount to be included in Oklahoma taxable income. The apportioned amount of bonus depreciation added to Oklahoma taxable income shall be reclaimed in later taxable years in the following manner. Of the apportioned amount of bonus depreciation added to Oklahoma taxable income, 25% may be subtracted in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 512, Schedule B, line 6 as a deduction.

If the original Oklahoma Form 512 has already been filed, report the increase on an Amended Oklahoma Corporate Income Tax Return, Form 512. For current Oklahoma tax forms, visit the Forms page.

In all filings, please attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

Eighty percent of bonus depreciation claimed on a federal income tax return must be entered on Oklahoma Form 513 or Form 513NR.

A resident fiduciary filing Form 513, shall enter 80% of the bonus depreciation in Column B on line 10 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 513, Column B, line 17 "Other deductions".

A nonresident fiduciary filing Form 513NR, shall enter 80% of the total bonus depreciation in the Federal Amount column on line 8 "Other income" and enter the bonus depreciation applicable to Oklahoma in the Oklahoma Amount column on line 8 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation included in income in each column, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25 percent in each of the next three following taxable years. Enter the 25% on Form 513NR, in the applicable Federal Amount and/or Oklahoma Amount columns on line 16 "Income distribution deduction".

If the original Oklahoma Form 513 or Form 513NR has already been filed, report the increase on an Amended Oklahoma Fiduciary Income Tax Return, Form 513 or Form 513NR. For current Oklahoma tax forms, visit the Forms page.

In all filings, please attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

Eighty percent of bonus depreciation claimed on a federal income tax return must be entered on Oklahoma Form 513 or Form 513NR.

A resident fiduciary filing Form 513, shall enter 80% of the bonus depreciation in Column B on line 10 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25% in each of the next three following taxable years. Enter the 25% on Form 513, Column B, line 17 "Other deductions".

A nonresident fiduciary filing Form 513NR, shall enter 80% of the total bonus depreciation in the Federal Amount column on line 8 "Other income" and enter the bonus depreciation applicable to Oklahoma in the Oklahoma Amount column on line 8 "Other income". The amount of bonus depreciation added back for Oklahoma purposes shall be reclaimed in later taxable years in the following manner. Of the total amount of bonus depreciation included in income in each column, 25% shall be added back in the first taxable year beginning or deemed to begin the year after the bonus depreciation was added back and 25 percent in each of the next three following taxable years. Enter the 25% on Form 513NR, in the applicable Federal Amount and/or Oklahoma Amount columns on line 16 "Income distribution deduction".

If the original Oklahoma Form 513 or Form 513NR has already been filed, report the increase on an Amended Oklahoma Fiduciary Income Tax Return, Form 513 or Form 513NR. For current Oklahoma tax forms, visit the Forms page.

In all filings, please attach a note of explanation and your calculation of the add-back. Also attach a copy of the portion of the federal return where the special deduction was claimed.

View our list of OTC mailing addresses.

 Oklahoma Statutes are provided through the Oklahoma State Courts Network. 

A 1099 is a form that reports various types of income other than wages, salaries and tips.

If you have received a letter from the OTC requesting submission of additional tax document, visit OkTAP.

• Participate in the IRS Combined Federal/State filing (CF/SF) program. [1099 ONLY with exception to 1099-NEC. 1099-NEC is not part of CF/SF program and must be submitted directly to OTC.]

•  Employer: Upload files via your business OkTAP account.

1.  Log into OkTAP .

2. Select the More... tab.

3. Click the W-2/1099/500 Filing Center link under the Filing Center panel.

4. Select the type of file is being uploaded.

5.  Click the Add hyperlink in the Attachments section to attach your file(s). Only file(s) that pass validation will attach.

6. Click the Submit button.

• Individual: The OTC may request these tax documents by letter. Use your letter ID to upload an individual tax document.

Note: We no longer accept paper forms 1099s, 501, 500-B, W-2
or W-3.

You must test your 1099 federal form file through the IRS file test system. You can find more information at www.irs.gov, or in IRS Publication 1220.

Depending on the type of state return, you may need to submit one or more of the following federal forms with your Oklahoma tax return:

·       Form 1099-B, Proceeds from Broker and Barter Exchange Transactions

·       Form 1099-DIV, Dividends and Distributions

·       Form 1099-G, Certain Government Payments

·       Form 1099-INT, Interest Income

·       Form 1099-MISC, Miscellaneous Income

·       Form 1099-NEC, Nonemployee Compensation

·       Form 1099-OID, Original Issue Discount

·       Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. and

·       W-2

·       W-3

*Please Note: Oklahoma Form 500-B and accompanying 501 summary form are not part of the Combined Federal/State program and must be filed via OkTAP directly.

Note: If any due date falls on a Saturday, Sunday or legal holiday, the return or statement is considered timely if filed or furnished on the next business day. We encourage you to file early.

Yes, you will not be able to obtain copies from the OTC.

You may submit files throughout the year for the current filing year.

Paper copies of these documents are not accepted.

Not all Oklahomans are eligible to receive an OTC 1099-G. Only taxpayers who both:

• Itemize their deductions, i.e. utilize a federal 1040 Schedule A instead of using the standard deduction amounts for both federal and state income tax returns.
• Receive a refund from the OTC.

Yes, unless you participate in the Combined Fed/State program. In the Fed/State Program, the IRS Governmental Liaison function facilitates and expands joint tax administration relationships between the IRS and state taxation authorities.

Yes, just leave that field blank. The transmitter control code is used by the Combined Fed/State program, not by OkTAP.

• Verify your document matches the IRS Publication 1220 specifications.
  
• Contact your software company and ask them if the software is capable of creating the Oklahoma 1099, W-2 or W-3 file.
• Remove special characters such as ½ symbol and all punctuation from the file.
• Only text files with a file size of 200 MB or less are accepted. 
  • If your file is larger than 200 MB, please email security@tax.ok.gov for assistance.
• Files must not have passwords or be encrypted.
• One file may be attached and submitted at a time.
• Only submit files that contain Oklahoma information.
• Verify your records are in the correct order.
• File must contain “T” transmitter record, “A” payer record, at least one “B” payee record, “C” end of payer record, at least one “K” state total record, and “F” end of transmission record.
• Each record must be 750 characters.

Yes, to electronically file a 1099 within Oklahoma follow these steps: 

1. Register your business, customer or third-party account at OkTAP.  Or sign up for a third-party (no tax account required) account by calling our Taxpayer Resource Center at 405.521.3160, option 6 and ask for a BT120.
2. Create an OkTAP Logon: 
   
   1. Visit OkTAP
   2. Under ‘Business Login, click "Don't have a logon? Register here"
      
   3. Follow the instructions at OkTAP

You will need to know your Oklahoma withholding account ID. If you do not know your ID, contact our Taxpayer Resource Center at 405.521.3160.

You may file the previous fiscal year’s files electronically at any time after January 1.

No, but you will receive a confirmation number when the file is uploaded. You will be contacted by email if there is a problem.

If you are a tax preparer you can use your OkTAP account to upload as many of your client’s documents as you like.

No, you must upload your text file via OkTAP and it must conform to the IRS Publication 1220 specifications.

1099-R Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.

1099-INT Interest Income

1099-DIV Dividends and Distributions

1099-OID Original Issue Discount

1099-B Proceeds From Broker and Barter Exchange Transactions

1099-G Certain Government Payments

1099-MISC Miscellaneous Income

1099-NEC Non Employment Compensation

A 500-B is a report of nonresident member income tax withholding.

If you have received a letter from the OTC requesting submission of additional tax document, visit OkTAP.

• Employer: Upload files via your business OkTAP account.

1.  Log into OkTAP.

2. Select the More... tab.

3. Click the W-2/1099/500 Filing Center link under the Filing Center panel.

4. Select the type of file is being uploaded.

5. Click the Add hyperlink in the Attachments section of the page to attach your file(s). Only file(s) that pass validation will attach.

6.  Click the Submit button.

• Individual: The OTC may request these tax documents by letter. Use your letter ID to upload an individual tax document.

Note: We no longer accept paper forms 1099s, 501, 500-B, W-2
or W-3.

You may file the previous fiscal year’s files electronically at any time after January 1.

No, but you will receive a confirmation number when the file is uploaded. You will be contacted by email if there is a problem.

If you are a tax preparer you can use your OkTAP account to upload as many of your client’s documents as you like.

You may submit files throughout the year for the current filing year.

Yes, unless you participate in the Combined Fed/State program. In the Fed/State Program, the IRS Governmental Liaison function facilitates and expands joint tax administration relationships between the IRS and state taxation authorities.

Yes, just leave that field blank. The transmitter control code is used by the Combined Fed/State program, not by OkTAP.

Download the 500-B/501 file specifications for a file upload.

·       Verify your document matches the IRS Publication 1220 specifications.

·       Remove special characters such as ½ symbol and all punctuation from the file.

·       Only text files with a file size of 200 MB or less are accepted.

•  
  • If your file is larger than 200 MB, email security@tax.ok.gov for assistance.

·       Files must not have passwords or be encrypted.

·       One file may be attached and submitted at a time.

·       Only submit files that contain Oklahoma information.

·       Verify your records are in the correct order.

Note: If any due date falls on a Saturday, Sunday or legal holiday, the return or statement is considered timely if filed or furnished on the next business day. We encourage you to file early.

Yes, you will not be able to obtain copies from the OTC.

No, you must upload your text file via OkTAP and it must conform to the IRS Publication 1220 specifications.

Paper copies of these documents are not accepted.

The term W-2 refers to the W-2 Wage and Tax Statement, which lists the amount earned from an employer and the amount of taxes withheld.

Employer: You may upload or data enter your employees’ W-2s. Upload your files via your OkTAP business account.

1. Login to OkTAP.

2. Select the More tab. Under the Filing Center panel, click the W-2/1099/500 Filing Center link and select your submission type. 

• To enter a single W-2, use the W-2 and W-3: Data Entry link. To enter multiple W-2s, utilize our Excel file feature by clicking Download W-2 Import Sample to review the format. Save the file, enter your employees’ data and click the Import button to upload your file(s). The Excel file must be complete for submission.

• To upload a text file (.txt), use the W-2 and W-3 Import Files link. Click the Add button to attach your file(s).

3. Click the Submit button. You will receive a confirmation number after submission.

• Only text files with a file size of 200 MB or less are accepted. If your file is larger than 200 MB, email security@tax.ok.gov for assistance.
  
• Verify your text file (.txt) document matches the IRS Publication 1220 specifications.
• Contact your software company to ensure the software is capable of creating the Oklahoma 1099, W-2 or W-3 text file. Converted files will not attach.
• Remove any special characters (ex. ½) and all punctuation from the file.
• Ensure the file(s) is not encrypted or require a password.
• Ensure the file(s) only contain Oklahoma information.
• If uploading more than one file, attach and submit one file at a time.
• Verify your records are in the correct order.

The filing deadline is January 31. We may impose a penalty in an amount not to exceed $1,000.00 if you do not file your W-2/W-3 within 30 days of the deadline.

Yes, as mandated by 68 Oklahoma Statutes Section 2385.3, you are required to file your W-2/W-3 annual withholding and wages by January 31.

There is no extension available for filing W-2/W-3 annual income tax withholding and wages. The electronic submission is due January 31.

Yes, we may impose a penalty in an amount not to exceed $1,000.00 if employers do not file their electronic W-2/W-3 annual withholding and wages within 30 days of the deadline.

You may file the previous calendar year’s files via OkTAP starting January 1.

Yes, you will receive a confirmation number when the file is uploaded.

Tax preparers can upload as many documents as needed at once.

Yes, we have a W-2 correction program. If submitting a corrected W-2, you must use the same OkTAP account used to enter the original W-2.

We do not accept paper W-2s.

The term W-3 refers to W-3 Transmittal of Wage and Tax Statements for Forms W-2.

If you have received a letter from the OTC requesting submission of additional tax document, visit OkTAP.

• Employer: Upload files via your business OkTAP account.

1.  Log into OkTAP.

2. Select the More... tab. Click the W-2/1099/500 Filing Center link under the Filing Center panel. Select the type of file is being uploaded. Click the Add hyperlink in the Attachments section of the page to attach your file(s). Only file(s) that pass validation will attach.

3. Click the Submit button.

Note: We no longer accept paper forms 1099s, 501, 500-B, W-2
or W-3.

·       Verify your document matches the IRS Publication 1220 specifications.

·       Contact your software company and ask them if the software is capable of creating the Oklahoma 1099, W-2 or W-3 file.

·       Remove special characters such as ½ symbol and all punctuation from the file.

·       Only text files with a file size of 200 MB or less are accepted.

•  
  • If your file is larger than 200 MB, email security@tax.ok.gov for assistance.

·       Files must not have passwords or be encrypted.

·       One file may be attached and submitted at a time.

·       Only submit files that contain Oklahoma information.

·       Verify your records are in the correct order.

No, but you will receive a confirmation number when the file is uploaded. You will be contacted by email if there is a problem.

If you are a tax preparer you can use your OkTAP account to upload as many of your client’s documents as you like.

You may submit files throughout the year for the current filing year. However, to avoid the $1,000 penalty for yearend filing of W-3 you must upload or manually input files by Jan 31.

Yes, click here for the customized RV record layout specific to the State of Oklahoma.

If you are uploading a file, the system will not automatically generate a W-3, you will need to upload a RV and RT record. If you are data entering W–2 data into the program, it will calculate the W–3 information for you at the end of the data entry session.

Yes, just leave that field blank. The transmitter control code is used by the Combined Fed/State program, not by OkTAP.

You may file the previous fiscal year’s files electronically at any time after January 1.

Yes, you will not be able to obtain copies from the OTC.

No, you must upload your text file via OkTAP and it must conform to the IRS Publication 1220 specifications.

Paper copies of these documents are not accepted.