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Permitting Process order of operations

  1. Immediately upon submission, a permit file number is assigned to each project. That file number can be provided by the applicant to the owner or anyone else for proof of submission if that is requested or required. 
  2. The project status starts off as 'Received'. The complete list of statuses, in order, are listed in the 'Status Changes in Accela' information on this page.
  3. The status will remain as 'Received' until the submittal is processed and the invoice is issued. The listed applicant and listed owner will receive an invoice emailed from noreply@oksfm.org. Payment can be made using the online payment portal that is linked in the invoice, in the invoice email, or here: Online Payments: Oklahoma State Fire Marshal. 
  4. All fees must be paid prior to the review. The project will not be submitted in line for review until the fees are paid. 
  5. Once the project is paid, the receipts will be processed and the system will be updated with a copy of the receipt in the record documents and an updated status of 'Pending Review.'
  6. When a reviewer is working on the submittal, the status will update to 'In Review.' If the reviewer needs additional items or corrections, both the applicant and owner will be notified via the noreply@oksfm.org email. If you need assistance in submitting corrections, refer to the View EPR Applicant Guide to Responding to Corrections. Failure to respond or submit revisions or corrections within 7 business days will result in disapproval. 
  7. If disapproved, you will be required to start the process again to include resubmittal fees. 
  8. Failure to follow the listed requirements will result in rejection or disapproval and will require a resubmittal, which means the submittal will need to be reapplied for, starting at the beginning. 
  9. Please submit quality plans for review. The better the plans, along with completion/submittal of requested documentation, the faster the plan review process.
  10. The listed applicant and listed owner will receive email notices from the system (noreply@oksfm.org) at each benchmark of the submittal process, including when it is invoiced, if there are corrections required, and when the permit is issued.

Status Changes in Accela

  • Received
  • Possible: Pending Information *
  • Fees Due *
  • Pending Review
  • In Review
  • Possible: Corrections Required *
  • Ready to Issue *
  • Issued *

* Indicates notification emails are sent from noreply@oksfm.org to the listed applicant and the listed owner when this status is updated.

The status of online projects is available at all times by the applicant logging in to the Accela Citizen Portal. 

Plans are reviewed on a first come, first served basis and in the order received.

While we strive for a 30-day or faster turnaround, plan review queue times are dependent on the number of submittals received, size and complexity of the project, the quality of the plans and documents provided, and available staff.

The office does not have a different status than what is reflected in the Citizen Portal. Updates are not and will not be provided during the review by office staff, due to the availability of the status by the applicant and the automatic email notifications sent by Accela at the milestones indicated above.

Last Modified on Dec 10, 2025
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