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SCHOOL ADMINISTRATORS

Enrollment Verification Information for schools

For school year 2025-2026, all registered accredited private schools must submit enrollment verification information for students who wish to participate in the Parental Choice Tax Credit program. This information is used to create an Enrollment Verification Number (EVN), a unique identifier for an eligible student who attends or plans to attend an eligible private school which verifies the details of the student’s enrollment, including tuition and fees.

 

Taxpayers must request an EVN for each student from the school their student(s) attends or plans to attend. An email containing the number will be sent directly to the taxpayer on behalf of the participating school, which will be used during the application process. Only a registered accredited private school can provide an EVN to a taxpayer and an EVN can only be tied to one application.

 

Enrollment Verification Number (EVN)

The EVN associated with the student will stay the same throughout the process, even if changes are submitted to the enrollment verification information.

 

Bulk Upload Process

  This process allows schools to upload all student records at once.

  Once logged into OkTAP, a blank excel template will be provided with columns for all necessary information.

  The bulk import feature can only be submitted once. If changes are needed after finalizing the bulk import, the changes will need to be made manually to each student record.

 

Editing Enrollment Verification Information

  Edits can be made to enrollment verification information until the EVN is used in a submitted application. Once an EVN is used by a taxpayer in a submitted application, no changes can be made to the enrollment verification information without the taxpayer withdrawing the application, which will allow the school to make the necessary corrections to the enrollment verification information. Please note, this will cause the taxpayer to lose their position in line and a new application must be submitted.

  Submitting edits will prompt a new e-mail to be sent to the primary parent or guardian alerting them of the changes.

 

Important Information

  Include only scholarships and grants that have been awarded at the time the EVN is generated.

  The system will automatically calculate the net tuition and fees based on the financial information schools provide.

  Once an EVN is used by a taxpayer in a submitted application, no changes can be made to the enrollment verification information without first withdrawing the application, which will cause the taxpayer to lose their position in line.

  Schools must complete the enrollment verification process prior to taxpayers being able to apply for the Parental Choice Tax Credit.

SCHOOL REGISTRATION AND RECONCILIATION ARE NOW LIVE

Click the above link to begin the registration and reconciliation process.

SCHOOL REGISTRATION

Registration must be completed and approved to begin the reconciliation process. During this process if your computer is left idle for 15 minutes, you will be logged out and have to start over. Please be prepared with the following information, as details entered cannot be saved for later and you will be required to restart the process if you don’t have everything listed below:

 

1. School Federal Employer Identification Number (FEIN)

 

2. Mailing and Physical Address Information

 

3. Primary and Secondary Contact Information

One of the following will be required as proof of employment for both primary and secondary contacts:

  ID Badge

  Letter of Employment

  Business Card

 

4. Accreditation Information

  Name of accrediting association

  Date of accreditation

  Letter of accreditation from accrediting association



SCHOOL RECONCILIATION

After your registration is approved, you can complete the reconciliation process by logging on to OkTAP. As a reminder, your changes will not be saved automatically. If you intend on completing the reconciliation process in more than one sitting, you will need to click save draft before you exit. Please be prepared with the following information:

 

1. School Federal Employer Identification Number (FEIN)

 

2. Number of Instructional Days Per Semester

 

3. Enrollment By Semester For Each Student

  Full Enrollment

  Partial Enrollment

  None

 

4. Partial Semester Students

You will be required to enter the number of instructional days the student was enrolled (not attended) in your school.

 

Reconciliation is due by November 1, 2024, which is before the end of the semester. For students fully enrolled at your school at the time you complete the reconciliation process, you should enter “full enrollment.”



PCTC School Registration




PCTC School Registration


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