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Evaluation of Supervised Experience

In order to document supervised experience accrued, a candidate for licensure must complete and submit an Evaluation of Supervised Experience (EoSE). You can do this by logging into the candidate portal online and submitting it there. 

Candidate Portal

Supervised Experience Steps:

The Oklahoma Administrative Code (OAC) requires the Evaluation of Supervised Experience (EoSE) be submitted semi-annually.

  • Submit every 6 months. Once your initial supervision agreement is approved, that date starts the clock. You need to submit an Evaluation of Supervised Experience (EoSE) every six months from that approval date.
  • There's a 60-day grace period — but it's a hard cutoff. If you're late, you have up to 60 days past the due date to still submit it and have that period count toward your total supervision time. Miss that 60-day window, and the time covered by that evaluation won't count anymore — even if you submit it eventually.
  • Where to submit it: Log into the candidate portal, go to your dashboard, and click "Candidacy Requirements" to find and submit the evaluation.

Once you have located the Candidacy Requirements page in the portal:

  1. On Candidacy Requirements page, find your current (active) candidacy listed.
  2. Click the "View" button next to it (it's on the right side).
  3. This will take you to a page called "Supervised Experience Summary."

Once you have navigated to the Supervised Experience Summary:

  1. Scroll down to find the section called Evaluation of Supervised Experience.
  2. Find and select the Board-approved supervisor connected to the experience you're entering.
  3. Next to their name, click View.
  4. That will take you to the Evaluation of Supervised Experience page.

 

Once you navigate to the evaluation, fill in every field that has a red asterisk — those are required. 

Report hours in quarter-hour blocks. Convert minutes to decimals: 15 min = .25, 30 min = .50, 45 min = .75. Hours are only counted in 15-minute chunks, so round accordingly.

Important tip: If you leave out any of the required info, your evaluation could get delayed — or worse, you might not get credit for hours you already completed.

Completing the weekly hour report:

  1. Navigate to the Evaluation of Supervised Experience section and click "Add new record" to start entering a week.
  2. Fill in everything required, then hit Save. After saving, you'll be sent back to the main page automatically — this is so you can keep adding one week at a time until the whole 6-month period is covered.
  3. Every single week in the 6-month period needs an entry — no gaps. If you didn't provide any services that week, just enter "0" hours instead of skipping it.
  4. Don't click "Submit for Approval" early. Wait until every week for the full six months has been logged before submitting.

Submitting your EoSE:

  • After entering all your weekly hours for the six-month period, click "Submit for Approval."
  • Your supervisor gets notified once you submit.

What happens next:

  • Your supervisor reviews it and either approves or rejects it.
  • If approved → it goes to the Board for final review.
  • If rejected → you have to email the Board (info.behavioralhealth@bbhl.ok.gov) and ask them to unlock it so you can fix it and resubmit.

Important — check your work before submitting:

  • The evaluation locks as soon as either you or your supervisor approves it — you won't be able to edit it in the portal after that point.
  • Once both you and your supervisor have approved it, and the Board has processed it, it's locked for good — no changes are possible.

If you find a mistake:

  • You must email the Board before they review the evaluation and ask them to unlock it.
  • Include: your name, your supervisor's name, and which evaluation period it is — so they unlock the right one.

Bottom line: Double-check everything before you hit submit or approve, because fixing errors afterward requires contacting the Board directly, and there's a window (before Board review) during which that's still possible.

Click here for additional step-by-step instructions on how to submit the Evaluation of Supervised Experience.

Portal Assistance:

When using the “Forgot Password” feature ensure all boxes on the sign in page are blank and click “Forgot Password”.  Next, enter in your email then click reset password.  The temporary password will be sent from Thentia.cloud so be sure to search your inbox and if needed your spam and junk folders as well.

Here are a few additional tips and tricks for logging into the portal:

  1. Ensure you are using all lower case letters in your email. 
  2. We suggest that you use Google Chrome as your web browser. 
  3. We suggest that you copy and paste the temporary password you receive to avoid typos. 
  4. Ensure the email account is active and is the same as the account on file with the Board.

Please note, the temporary password is only active for 5 minutes, if not used in that time you have to request a new temporary password.

For additional assistance you may email the Board at info.behavioralhealth@bbhl.ok.gov

Please be aware that the answers to your security questions are case sensitive.

If you fail to correctly answer the security questions three (3) times the portal login will be disabled and you will not able to log into your account. You may request the Board unlock your account by emailing the Board at info.behavioralhealth@bbhl.ok.gov. 

Last Modified on Aug 20, 2026
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