Library: Policy

OKDHS:115-3-4. Safety and risk management

Revised 6-1-08

(a) Responsibility.  County directors are responsible for risk and safety management per OAC 340:2-15 and OKDHS:2-15. 

(b) Property damage.  In the event of a casualty or liability incident at a human resources center (HSC), the county director or designee follows the procedures described in OAC 340:2-15-4. 

• (1) Any liability incident involving a fatality, personal injury, or serious property damage is reported in accordance with OAC 340:2-15-4 and to the:
  • (A) area director; and
  • (B) Office of Communications.
• (2) The county director:
  • (A) assists the Support Services Division (SSD) Risk and Safety Management Unit risk manager in any investigation of liability incidents occurring at the HSC;
  • (B) completes and submits forms in accordance with OAC 340:2-15-4; and
  • (C) submits copy of the required forms to the area director.

(c) Hepatitis B vaccine.  Risk and Safety Management Unit regulations per OKDHS:2-15-32 are followed regarding hepatitis B vaccination.

• (1) Field Operations Division (FOD) staff positions identified as being at risk for hepatitis B exposure are: 
  • (A) Child Welfare (CW) staff who transport children or supervise visits, including clerical and social worker aides assigned such duties;
  • (B) Adult Protective Services (APS) staff;
  • (C) AIDS Coordination and Information Services (ACIS) staff; and
  • (D) other positions designated by the county director and agreed upon by the area director.
• (2) Employees occupying positions that have not been identified as at risk who feel some type of unique circumstances places them more at risk than others in the job classification, may submit a request to the county director and area director to be included in the program.
• (3) FOD is apprised of the amount of vaccine needed at any given time and arrangements are made with the local county health departments for the Hepatitis B vaccine to be administered to all employees in at risk positions who choose to participate.
• (4) Records must be retained for three years.

(d) Hepatitis B Vaccination Program.  An employee assigned to an at risk position is offered the Hepatitis B vaccine.  Employees are not mandated or required to participate.  When an at risk employee declines Hepatitis B vaccine, the employee must sign Form 23RS002E, Hepatitis B Vaccine Declination.

• (1) County directors ensure all staff occupying at risk positions attend Hepatitis B and C training within ten days of entry on duty (EOD) to the position.
• (2) All FOD staff are required to have yearly training on Hepatitis B.