340:75-7-52. Foster care contracts and maintenance payments
(a) Foster care contracts.The rules in this Section and the provisions of the foster care contract for services define the resource parent and Oklahoma Department of Human Services (DHS) responsibilities regarding the care of the child in a resource home.The foster care contract is signed when each requirement for approval as a resource parent is satisfied, per Oklahoma Administrative Code (OAC) 340:75-7-18, except for kinship, per OAC 340:75-7-24.
(1) Foster care contracts are perpetually renewed and considered in effect unless a specific action by one of the parties to the contract terminates the contract.The resource parent is eligible for foster care maintenance payments effective the date the home is approved.The kinship resource parent is not paid retroactively to the date of the child's placement.
(2) Foster care maintenance payments are authorized for intervals of care provided to a child in foster care:
(A) placed by DHS; or
(B) by a tribe with an approved Tribal/State Agreement with DHS.
(3) On a case-by-case basis, the kinship resource parent may be approved for maintenance payments based on an exception to a non-safety requirement, per OAC 340:75-7-24.
(4) The kinship resource parent who meets the degree of relationship, per OAC 340:10-9-1, may apply for assistance through Temporary Assistance for Needy Families (TANF) at a local DHS office pending resource home approval.
(b) Foster care maintenance payments. • 1When the child is eligible for a benefit payment, the resource family may opt to receive the larger of either the DHS foster care maintenance payment or the benefit payment, per OAC 340:75-7-52.1.The foster care contract authorizes foster care maintenance payments to offset the additional expense of caring for a child in DHS custody.
(1) A foster care maintenance payment is not paid until the home is granted final approval.The foster care maintenance payment is issued the month after the care is provided.No foster care maintenance payment is paid after the effective date of the cancellation or termination of the contract.
(2) The DHS Director authorizes the amount of the foster care maintenance payment and difficulty of care payment rates.Foster care maintenance payment rates are reviewed annually to ensure continued appropriateness, per Section 1356.21(m) of Title 45 of the Code of Federal Regulations.When additional funding is needed, a request is made through the Oklahoma legislative budget process for state agencies.
(3) The foster care maintenance payment is a fixed monthly amount and corresponds to the child's age, per DHS Appendix C-20, Child Welfare Services Rates Schedule.When a change in the child's age qualifies for a new rate, the new rate becomes effective on the first day of the month following the child's birthday.
(4) The foster care maintenance payment is provided to the resource parent to address the costs of room, board, clothing, and incidentals for the child in DHS custody.
(5) The resource parent's monthly foster care maintenance payment includes a clothing allowance for each child in DHS custody, per OAC 340:75-13-45.
(6) The medical expense of the child in foster care is covered through Medicaid (SoonerCare) when private insurance is not available to the child or through state funds when the child is not eligible for Medicaid (SoonerCare), per OAC 340:75-13.
(7) The foster care maintenance payment received through the foster care contract is not considered income, per Section 131 of Title 26 of the United States Code and the resource family does not receive Form 1099 from DHS at year's end.The resource parent consults a tax advisor for advice, as needed.
(8) When a partial month of foster care service is provided, the foster care maintenance payment begins on the child's date of entry to the resource home and concludes on the day before the child's departure from the home.A prorated sum is paid:
(A) based on the number of days of service provided, multiplied by the daily rate, per DHS Appendix C-20; and
(B) automatically by KIDS.
(9) When a child is out of the resource home for family reunification purposes, pre-placement visits, or is missing from care for up to seven consecutive days, the resource parent receives a foster care maintenance payment when the child is expected to return to the resource home by the end of the seven consecutive days.
(10) The resource parent is eligible for prorated foster care maintenance payments when the child attends an Indian boarding school, Oklahoma Schools for the Deaf or Blind, or a similar residential program and returns to the resource home for weekends or school vacations. • 2
(A) When the child returns to the resource home for a summer vacation, the monthly rate is used.
(B) The days the child spends in the resource home are documented in KIDS, and the foster care maintenance payment is automatically generated.
(11) The resource parent is eligible for the foster care maintenance payment for up to 10-calendar days during each of the child's health or behavioral health hospitalization events when the child is expected to return to the resource home. • 1
(12) The foster care maintenance payment is generated electronically basedon the child's placement episode in KIDS.
(c) Termination of the foster care contract.Termination of the foster care contract occurs, per OAC 340:75-7-94 and results in closure of the resource home.
INSTRUCTIONS TO STAFF 340:75-7-52
1.Foster care maintenance payment.
(1) Foster care contract.When the resource family assessment is approved, the resource specialist:
(A) explains the foster care contract to the resource family;
(B) obtains each resource parent's signature on the original contract with each resource parent's name listed on the contract;
(C) ensures the contract has original signatures and attaches legible copies of the primary and secondary contractor's Social Security card and driver license or state-issued identification to the contract.The names on the contract must be the same as the names listed on the Social Security cards;
(D) ensures the contract has the most recent Certification for Competitive Bid or Contract, found at http://www.dcs.ok.gov/, attached with original signatures.A separate certification is needed for each person signing the contract;
(E) scans and emails a vendor update request with legible copies of the Social Security cards to *STO.Finance.VUR@okdhs.org;
(F) verifies the vendor is added to the Finance screens before the contracts are submitted to the Resource Unit;
(G) emails the contract with original signatures within three-business days of receipt to *CWS.FosterCare.Contracts for Oklahoma Department of Human Services (DHS) signature and assignment of the contract number. The Resource Unit emails a copy of the DHS-signed contract to the resource specialist within 15-business days; and
(H) scans the contract into KIDS Resource File Cabinet, files the contract in the resource file, and provides a copy of the signed contract to the resource parent.
(2) Foster care claims.Foster care claims are generated automatically through KIDS when the child's placement is updated.Resource staff approves the monthly claims for the resource and tribal resource parent by 5:00 p.m. on the seventh calendar day of the month.The unapproved claims are monitored daily.
(3) Hospitalization events.The resource parent is eligible for the foster care maintenance payment for up to 10-calendar days during each of the child's health or behavioral health hospitalization events when the child is expected to return to the resource home.
2.Pro-rated payments when the child attends Oklahoma Schools for the Deaf or Blind.The resource parent may receive a pro-rated payment for days the child, who attends Oklahoma Schools for the Deaf or Blind is actually in the resource home.These days are entered into KIDS for payment.Coordination with the counties of placement for Oklahoma Schools for the Deaf or Blind procedures are listed in (1) through (5).
(1) Murray County is the liaison county for the Oklahoma School for the Deaf.
(2) Muskogee County is the liaison county for the Oklahoma School for the Blind.
(3) The county of jurisdiction notifies Murray or Muskogee County of the child's placement in either school.
(4) The child welfare supervisor for the county of jurisdiction assigns a secondary responsibility to Murray or Muskogee County with the description of County of Service to the case on KIDS.
(5) Inquiries or inquiry replies regarding the child in DHS custody are sent to Murray or Muskogee County and not directly to the individual schools.