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Library: Policy

340:105-10-32. Area Agency on Aging advisory council

Revised 9-15-2021

(a) Policy.  Each Area Agency on Aging (AAA) establishes and maintains an advisory council.  The council carries out advisory functions that further the AAA's mission of developing and coordinating community-based systems of services for all older Oklahomans in the planning and service area. 

(1) The advisory council is separate and distinct from the AAA governing board and is composed of:

(A) more than 50 percent older Oklahomans, including minority persons who are participants or who are eligible to participate in Title III programs, and family caregivers of such persons;

(B) representatives of older Oklahomans;

(C) representatives of health care provider organizations, including providers of veterans' health care, when appropriate;

(D) representatives of supportive services providers;

(E) persons with leadership experience in the private and voluntary sectors;

(F) local elected officials;

(G) the general public; and

(H) representatives of each county within the service area.

(2) The advisory council may not be composed of:

(A) State Agency staff or governing board members;

(B) AAA staff or governing board members;

(C) Title III project staff or governing board members; or

(D) other persons that may give an appearance of a potential conflict of interest.

(b) Authority.  The authority for this Section is Title 45 of the Code of Federal Regulations, Part 1321.57.

(c) Procedures.

(1) The advisory council is responsible for advising the AAA in regard to:

(A) developing and administering the Area Plan;

(B) conducting public hearings;

(C) representing the interests of older Oklahomans; and

(D) reviewing and commenting on all community policies, programs, and actions that affect older persons with the intent of assuring maximum coordination and responsiveness to older Oklahomans.

(2) The AAA is responsible for supporting the efforts of the advisory council.  The AAA:

(A) schedules meetings of the full council at least quarterly and provides staff assistance to same;

(B) keeps the council informed of all matters relating to Area Plan development and administration;

(C) maintains close contact with advisory council officers;

(D) assists the council in developing bylaws.  The bylaws, at a minimum, address the:

(i) size and composition of the council;

(ii) tenure and selection procedures for members;

(iii) frequency of meetings; and

(iv) functions of the council;

(E) provides reimbursement for travel and other allowable expenses to council members, as appropriate;

(F) submits the Area Plan and subsequent amendments to the council for review and comment before they are submitted to the State Agency for approval; and

(G) conducts annual training for advisory council members to provide orientation to the rights and responsibilities of advisory council members.

(d) Cross references.  Refer to Oklahoma Administrative Code 340:105-10-31(a)(1).

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