Oklahoma Arts Council Jobs

Job opportunities with the Oklahoma Arts Council are listed below. Applications must be submitted through the State of Oklahoma Careers website at jobs.ok.gov using the related links.

1. Arts Education Coordinator
Posted August 17, 2026
Apply here

Part time
Temporary
Hourly rate of $27.00 with no other benefits

POSITION SUMMARY

The Arts Education Coordinator provides programmatic and administrative support to Arts Education staff for Oklahoma Arts Council (OAC) arts education and community arts learning programs, including the Oklahoma Creative Aging Initiative and arts education programs in schools.

This is a part-time position that reports directly to the Arts Learning in Communities Director. This position has an hourly rate of $27.00 with no other benefits and with duties requiring approximately 15-20 hours or less per week.

This is a temporary position for up to one year that may be extended dependent on additional funding. The funding for this position is made available in part through a Tobacco Settlement Endowment Trust (TSET) grant and one-time state appropriations for arts education from the Oklahoma State Legislature.

ESSENTIAL FUNCTIONS

Program and Administrative Support

Provide programmatic and general administrative support to Arts Education staff.

Respond to inquiries and provide information on OAC arts education programs.

Provide logistical support for arts education programs, including room booking, catering, scheduling, communications, meeting coordination, and materials preparation, such as contracts and invoices.

Book travel and manage travel claims and purchase requests and similar administrative tasks as needed.

Gather photos, quotes, and documentation for program data and storytelling.

Travel occasionally for site visits, meetings, and events, including after-hours events and overnight, in-state travel.

Support other departments and the agency’s goals, including program and grants management, and perform additional duties as assigned.

Grants Administration

Manage all files and records, data, and documentation for the TSET Discovery Grant and submit quarterly reports to TSET.

Monitor the OAC grants system for submitted applications, reports, amendments, and other grant-related materials for arts education-related programs.

Conduct initial checks for Creative Aging Partnership Grant and Arts in Alternative Education Community Partnership Grant applications.

Review partnership grant reports, payment requests, support materials, and assist with routine follow-up on applications, contracts, reports, amendments, support materials, and other grant requirements.

Identify and communicate with applicants and grantees regarding missing or incomplete materials.

Provide administrative support before, during, and after grant review panels, including scheduling, materials preparation, panelist support, and notes or documentation as assigned.

Assist with routine follow-up related to applications, contracts, reports, amendments, support materials, and other grant requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

Understand the importance of representing the agency in a professional, respectful, and service-minded manner.

Provide responsive and excellent service to program participants, applicants, grantees, partners, teaching artists, and other members of the public.

Communicate clearly, professionally, and respectfully in writing, by phone, online, and in person, including speaking to groups when needed.

Collaborate effectively with Arts Education staff, Grants Office staff, program staff, and other agency staff to deliver quality programs and services.

Establish and maintain positive professional relationships within and outside the agency.

Interact effectively with people from a variety of social, cultural, economic, and educational backgrounds.

Handle confidential matters with tact, diplomacy, and discretion.

Demonstrate sound judgment, professionalism, and attention to detail.

Maintain a positive, calm, and helpful approach, especially when supporting people through detailed or time-sensitive processes.

Demonstrate strong planning, organizational, and administrative skills.

Manage multiple tasks, deadlines, records, and follow-up needs with accuracy and consistency.

Take a proactive approach and work independently while knowing when to ask questions or elevate an issue.

Adapt to changing priorities and handle unforeseen events calmly and professionally.

Be curious, willing to learn, and comfortable learning new processes, programs, and technology systems.

Demonstrate an interest in learning about current practices and research in arts education, creative aging, arts and health, alternative education, arts learning assessment, and program evaluation.

QUALIFICATIONS

Required:

Associate degree from an accredited college or university required.

Experience, training, or coursework that demonstrates strong organization, communication, customer service, administrative support, records management, or technology skills.

Strong written and verbal communication skills, including the ability to provide clear and professional assistance by email, phone, virtual meeting, and in person.

Ability to explain processes, provide basic technical assistance, and guide users through forms, deadlines, online systems, and program requirements.

Ability to manage multiple tasks, deadlines, records, and follow-up needs with accuracy and attention to detail.

Comfort using Microsoft Office 365 programs and learning online databases, grant portals, and other technology systems.

Preferred:

Graduation from an accredited four-year college or university with a degree in art, arts education, arts administration, business, or public administration or a related degree.

Experience supporting grant programs, nonprofit organizations, public agencies, arts organizations, or community-based organizations.

Experience using online databases, grant portals, customer relationship management systems, or other records management systems.

Experience with Fluxx Grantmaker or other grants management systems.

Additional skills that support public-facing service, such as bilingual communication, community outreach, or experience working with communities, helpful but not required.

KEY REQUIREMENTS

Pre-employment OSBI background check must be successfully completed.

Must hold driver's license and be able to drive a vehicle to various locations across the state if necessary.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Office-based work involving extensive computer and phone use.

Requires long periods of sitting, up to eight hours a day.

Must be able load and unload materials of up to 40 pounds.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

2. Grants Coordinator
Posted August 17, 2026
Apply here

Part time
Temporary
Hourly rate of $27.00 with no other benefits

POSITION SUMMARY

The Grants Coordinator is an important part of the Oklahoma Arts Council’s Grants Office and supports the grants management team in carrying out OAC grant programs clearly, accurately, and consistently. This position helps keep grant processes organized by supporting application and report intake, grant records and data management, scheduling, portal access, panel review materials, applicant and grantee communications, and other grants office workflows.

The Grants Coordinator works closely with the Grants Director, grants staff, and program staff to support the administration of OAC grant programs. The position helps keep grant processes moving by coordinating information, materials, communication, and follow-up between grants staff, program staff, applicants, and grantees.

This position is ideal for someone who enjoys organization, public service, problem-solving, and supporting work that requires accuracy, communication, and follow-through. The Grants Coordinator is often one of the first points of contact for organizations working with OAC grants and helps create a positive, clear, and professional experience for applicants and grantees across Oklahoma.

This is a part-time position that reports directly to the Grants Director. This position has an hourly rate of $27.00 with no other benefits and with duties requiring approximately 15-20 hours per week.

ESSENTIAL FUNCTIONS

Grants Access (Applicant, Grantee, and Grant Portal Support):

Serve as an initial point of contact for organizations seeking information or assistance related to OAC grant programs.

Respond to routine questions from applicants, grantees, panelists, and other constituents.

Manage and maintain grant portal access, including account support and troubleshooting.

Provide basic technical assistance to applicants and grantees regarding grant system access, application materials, award management, and reporting requirements.

Distribute information on OAC grant programs, deadlines, forms, and grant system processes to the public.

Work with the Grants Director, grants staff, and program staff to coordinate online and in-person grant information sessions, workshops, and technical assistance opportunities.

Communicate with applicants and grantees regarding submission status, missing or incomplete materials, grant requirements, and routine follow-up needs.

Grants Management and Processing:

Monitor the grants system for submitted applications, reports, amendments, and other grant-related materials.

Conduct initial checks for applications, reports, payment requests, and support materials, and route items for review as needed.

Identify and communicate with applicants and grantees regarding missing or incomplete materials.

Manage and maintain files and records related to OAC grant applications, grant awards, reports, and related documentation.

Prepare materials for grant review panels, Council meetings, reporting, and other grantmaking processes.

Coordinate and schedule grant-related meetings with internal staff, applicants, grantees, panelists, and other parties as needed.

Provide administrative support for grant review panels, including scheduling, materials preparation, panelist support, and notes or documentation.

Assist with routine follow-up related to applications, contracts, reports, amendments, support materials, and other grant requirements.

Run routine queries and reports through the grants database as requested.

Manage and maintain data integrity in grants database systems, including organization, contact, application, award, report, and payment information.

Participate in work groups with grants staff, program staff, and agency leadership to support improvements to grant programs, processes, and constituent support.

Meet regularly with the Grants Director and grants staff to discuss current projects, prioritize tasks, and assess progress on assignments and goals.

Records, Data, and Reporting Support:

Prepare and organize grant records, data, and documentation for internal tracking, reporting, and review.

Assist with routine data entry, tracking, database cleanup, and records management.

Support the Grants Director and grants staff in preparing materials for state and federal reporting requirements.

Support the preparation of Council meeting materials, grant summaries, award records, and related documentation.

Assist with maintaining accurate grant payment information in the grants database.

Coordinate with finance and grants staff to track payment status, maintain payment documentation, and communicate routine payment status updates to grantees as assigned.

Support documentation and follow-up for special grant initiatives, federally funded programs, closeout activities, or other grant-related projects.

Program and Administrative Support:

Provide general administrative and coordination support for grants office projects and grant-related agency initiatives.

Support scheduling, file management, communications, materials preparation, and meeting coordination for grants office activities.

Attend, support, and participate in OAC programs, meetings, trainings, and events as assigned.

Travel to occasional meetings or events may be required, including some overnight, in-state travel.

Perform other grants coordination and administrative duties as assigned by the Grants Director.