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Administrative Review Summary Report

Date:  11-25-19

Name of Agency:  St. Mary's Catholic School

                                                                                              Date of off-site review: 10-01-19

Reviewer:  Matthew Smith                                              Date of on-site review: 11-13-19

                                                                                                                                and 11-14-19

Persons interviewed:  Leanna Rexford                           Date of exit conference: 11-14-19

This School Food Authority (SFA) operates the National School Lunch Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

  • Local Wellness Policy:  The policy has not been assessed since April 4, 2017.  The policy directs the policy be assessed annually.  The policy needed to have the following added: the policy does not list the committee members [7 CFR Part 210.31 (c) and 7 CFR Part 210.31 (d) (1)], and the policy does not designate personnel with the responsibility for assessing the policy [7 CFR Part 210.31 (c) (4) and 7 CFR Part 210.31 (e) (1)].

Corrective action for the above was made prior to the On-Site portion of this AR.  No further action is required for the above

Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted October 1, 2019:

There were no additional findings for the Off-Site portion of this AR.


Findings and Recommendations Identified During the On-Site Portion of the Review Conducted November 13, 2019 and November 14, 2019:


Eligibility Certification:  During review it was determined that one application (with two students on the application) was certified in error. The error resulted in two students receiving paid meals when eligible for reduced price meals. The errors were due to the SFA using the wrong conversion when converting a twice per month income source to annual income.   The SFA used the biweekly conversion instead of the twice a month income conversion. This error caused the household's income to be figured higher than it should have been causing the miss-categorizing of the households' income in the wrong benefits category (7 CFR Part 245.6). This error resulted in a Performance Standard I (PSI) Violation.  

During the On-Site portion of the AR the SFA the application with the error was brought to the SFA's attention.   7CFR Part 245.6 (c) (3) (iii) requires the SFA to send notification to the households in writing.

The school-reviewing official must review each incoming application to ensure that the household submitted a complete application. If the application is complete, the official must then determine whether the household is categorically eligible or income eligible for benefits. It is recommended that someone come behind the determining official and double check the math and benefit category.  A space is provided on the application for a second person to sign off on the determination.

To demonstrate compliance with eligibility certification requirements:

  • Inform the households in writing of their change in benefits status, immediately change the eligibility for the students on the household application that was miss-categorized.
  • Provide a copy of the letter sent, date changes were made and your written corrective action plan to demonstrate understanding and compliance.  

Reviewer's Comments:  This review went really well, I would like to commend the staff members at St. Mary's Catholic School who work with the school nutrition program.  

Procurement Review Summary Report


 

Date:  11-25-19


Name of Agency:  St. Mary's Catholic School

                                                                                  Date of AR off-site review: 10-01-19

Reviewer:  Matthew Smith                                  Date of AR on-site review: 11-13-19
                                                                                                                          and 11-14-19 

Persons interviewed:  Leanna Rexford                                  Date of exit conference: 11-14-19 

This School Food Authority (SFA) operates the National School Lunch Program.

There were no findings for the procurement review.


Reviewer's Comments:  I would like to take the opportunity to commend Leanna Rexford on the good work she is doing in keeping St. Mary's Catholic School compliant with federal rules, regulations, and laws regarding procurement in school nutrition programs.

                                                                                     

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