Administrative Review Summary Report

Date: 06-02-22

Name of Agency: Tulsa Boys’ Home Date of off-site review: 04-14-22

Reviewer: Matthew Smith Date of on-site review: 05-17-22

Persons interviewed: Donna Wickett Date of exit conference: 05-26-22

This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.

The following areas were corrected prior to the On-Site Portion of this Administrative Review (AR):

Benefits Issuance Document: At the time of the off-site portion of this AR, Tulsa Boys’ Home (TBH) provided a Benefit Issuance Document (BID) or master list that did not gather all of the required data on the residents [as required by 7 CFR Part 245.6 (e) and the USDA Administrative Review Manual]. Prior to the completion of the on-site, TBH provided a BID that gathers all of the required data for each resident.
Civil Rights – Gathering Data on Ethnicity and Race: At the time of the off-site TBH was not using the correct two-question format for gathering data on ethnicity and race [as required by FNS Instruction 113-1]. Prior to the completion of the on-site portion of this AR, TBH took corrective action by starting to use the correct two-question format.
Civil Rights – Nondiscrimination Statement: The current USDA approved nondiscrimination statement was not posted on TBH’s website [as required by FNS Instruction 113-1]. Prior to the completion of the on-site portion of this AR, TBH took corrective action by posting the current USDA approved nondiscrimination statement.
Meal Patterns: During the menu week assessment of breakfast and lunch menus for the week of 03/20/22 – 03/26/22 a few insufficient daily serving sizes were discovered [7 CFR Part 210.10 (c)]. Prior to the completion of the on-site portion of this AR, TBH took corrective action bringing the insufficient daily serving sizes into compliance with the meal patterns with grades 9 – 12 meal patterns.

No further action is required for the above.

Findings and Recommendations Identified During the Off-Site Portion of the Review Conducted April 14, 2022:

Civil Rights – Gathering Data on Ethnicity and Race: TBH was not using the USDA required responses for gathering data on ethnicity and race for program participants [as required by FNS Instruction 113-1].

To demonstrate compliance with civil rights requirements for gathering data on ethnicity and race:

Begin using the USDA approved responses for gathering data on ethnicity and race for program participants.
Provide TBH’s plan for corrective action to demonstrate understanding and compliance.

Local Wellness Policy: The local wellness policy provided by TBH at the time of the off-site visit did not contain the following required areas:

The name and title of the person(s) designated with the responsibility for ensuring the implementation of the local wellness policy [as required by 7 CFR Part 210.31 (e) (1)].
A list of the membership for the local wellness policy committee [as required by 7 CFR Part 210.31 (d) (1)].

To demonstrate compliance with local wellness policy requirements:

Update TBH’s local wellness policy to contain the following:
- Designation of personnel with the responsibility for ensuring the implementation of the policy.
- List the membership of the local wellness committee.
Provide a copy of the updated local wellness policy along with TBH’s plan for corrective action demonstrating understanding and compliance.

Reviewer’s Comments: I want to commend Donna Wickett and the all of the staff members who work with TBH’s school food services program on a job well done during this review. The good results for these reviews are evidence of the good work Ms. Wickett and her staff are doing a with TBH’s school food services program. Keep up the good work.

Procurement Review Summary Report

Date: 06-02-22

Name of Agency: Tulsa Boys’ Home Date of AR off-site review: 04-14-22

Reviewer: Matthew Smith Date of AR on-site review: 05-17-22

Persons interviewed: Donna Wickett Date of exit conference: 05-26-22

This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.

There were no findings for the procurement review.

Date of AR off-site review: 03-19-19