Administrative Review Summary Report
Date: 03-30-18
The above insufficient serving sizes were determined to be non-systemic in nature.
The State Agency (SA) is exercising its discretion to not apply fiscal action for the above insufficient quantities as allowed for under 7 CFR Part 210.18 (g) (2).
It is very important for your staff to carefully review planned menus, product labels and recipes to ensure, the meal pattern requirements are met for every meal claimed for reimbursement. It is critical that your staff document everything that is served as part of a reimbursable meal.
To demonstrate compliance with Meal Patterns:
- Review your menus for compliance with the meal patterns for grades 9-12.
- Bring all insufficient serving sizes and missing components in compliance with the meal patterns for grades 9-12.
- Submit your plan for corrective action to demonstrate understanding and compliance.
Administrative Review Summary Report
Page 4
March 30, 2018
Whole Grain-Rich (WGR) Bread/Grain: For the reviewed menu week of 01/21/18—01/27/18; your agency did not meet the 100% Whole Grain-Rich (WGR) requirement for bread/grain products served at lunch and the Afterschool Snack Program, 7 CFR Part 220.8 (c) (2) (iv) and 7 CFR Part 210.10 (c) (2) (iv). For the lunch the percentage for meeting the whole grain rich requirement was at 65.7%.
- 01/22/18, 01/23/18, 01/24/18, and 01/27/18, at lunch the meals were served with rolls that were not WGR.
- 01/27/18, at lunch the meal was served with spaghetti noodles that were not WGR.
In order for an item to be WGR it must contain 50% whole grains by weight. The easiest way to tell is to look at the ingredients on the label. If the first ingredient is a Whole Wheat Flour or a Whole Grain, you're good. If a Whole Grain product is not listed first, you need to choose a different product that lists the correct grain first. The key is the word Whole.
Note: Findings for the whole grain-rich requirement may result in fiscal action for repeat violations on future reviews.
To demonstrate compliance with Whole Grain Rich Bread/Grain Requirements:
- Evaluate your products to determine if they meet the whole grain rich requirement. Replace any products you determine don't meet the WGR requirement.
- Provide a copy of your corrective action plan to demonstrate understanding and compliance.
Reviewer's Comments: The SFA's employees with duties within its school nutrition program were attentive to the Technical Assistance (TA) provided during this AR.
Procurement Review Summary Report
Date: 03-30-18
Name of Agency: Youth Services of Tulsa County Date of off-site review: 02-12-18
Reviewer: Matthew Smith Date of on-site review: 03-21-18
Persons interviewed: Sonia Brown and Date of exit conference: 03-21-18
Gaylen Simmons
This School Food Authority (SFA) operates the National School Lunch Program, the School Breakfast Program, and the After School Snack Program.
The following areas were corrected during the Procurement Review (PR):
- Procurement: At the time of the PR was commenced, your agency did not provide a procurement plan and the code of conduct provided did not meet federal requirements [7 CFR Part 210.21(c) and 7 CFR Part 220.16 (c), 7 CFR Part 210.21(c), and 7 CFR Part 220.16 (c)]. During the PR your agency provide copies of both documents that were compliance with federal regulations.
Corrective action for the above was made during the PR. No further action is required for the above.
There were no additional findings for the PR.
Reviewer's Comments: I want to commend your agency on compliance with the regulations regarding procurement in school nutrition programs.
