Library: Policy

OKDHS:2-21-58. Records disasters

Revised 5-1-14

(a) Plan.

(1) A disaster is a calamitous event that occurs suddenly and creates damage or hardship. It may be caused by carelessness, negligence, criminal activity, or by natural forces, such as flood, tornado, or hurricane. Oklahoma Department of Human Services (DHS) Section DHS:2-45-11 requires that an emergency operation plan is designed and followed in case of disaster.
(2) The general requirements for preparing an emergency operation plan are outlined in DHS:2-45-11.
(3) When a disaster results in water-damaged records, it is mandatory that recovery procedures begin as quickly as safely possible to salvage damaged records and prevent additional damage.

(b) Notification. In the event of a disaster, DHS complies with the notification requirements of the Archives and Records Commission (ARC) rules per Oklahoma Administrative Code 60:10-3-5.

(1) Within 24 hours of discovery that records have been subjected to extensive physical damage or destruction by a disaster, the local administrator or designee notifies the DSU records management coordinator by phone or email.
(2) The DSU records management coordinator informs the ARC.

(c) Oklahoma Disaster Recovery Assistance Team. The Oklahoma Disaster Recovery Assistance Team (O-DRAT) provides on-site salvage assistance and advice in the event a disaster strikes a library or records repository of the State of Oklahoma.