Library: Policy

OKDHS:2-21-87. Envelope selection

Issued 5-1-14

     The following envelopes are the Oklahoma Department of Human Services (DHS) standard for all first class letter mailings. 

• (1) Half flat, tall 10, return envelope.  This envelope measures 6" x 9.5" and is used to mail up to 15 pages or to mail the Business Reply Envelope.  To have a DHS field office's return address print on the envelope:

• (A) submit a Form 23PU114E, Reproduction Request, to the DHS, Support Services, Departmental Services Unit (DSU) Print Shop;

• (B) provide the print shop with a current print shop order number, 'E number' located in the top, left-hand corner of a previously printed envelope; and

• (C) if the return address order number is unknown, contact the DSU Print Shop supervisor.

• (2) Business reply envelope, tall nine.  This envelope measures 5.76" x 8.75", is used as a pre-paid business return envelope, and contains an Intelligent Mail Bar Code (IMB) required by the United States Postal Service (USPS).  To have a DHS office location's return address printed on the envelope:

• (A) submit Form 23PU114E, Reproduction Request, to the DHS DSU Print Shop;

• (B) provide the print shop with a current print shop order number, 'E number' located in the top left hand corner of a previously printed envelope; and

• (C) when the return address order number is unknown, contact the DSU Print Shop supervisor.

• (3) Single window, tall window, envelope.  This envelope measures 6" x 9.5" and is used with folded and pre-addressed mailings.  To have a DHS office location's return address printed on the envelope:

• (A) submit Form 23PU114E, Reproduction Request, to the DHS Support Services Departmental Services Unit (DSU) Print Shop;

• (B) provide the print shop with a current print shop order number, 'E number' located in the top, left-hand corner of a previously printed envelope.

• (C) when the return address order number is unknown, contact the DSU Print Shop supervisor.

• (4) Double window envelope.  This envelope measures 6" x 9.5" and is used with folded and pre-addressed mailings containing pre-printed return addresses.