Library: Policy

OKDHS:115-3-5. Monthly review

Revised 6-1-08

(a) County directors are responsible for completing a monthly review of the  activity of the human services center (HSC) for the previous month. 

(b) The monthly review is submitted no later than the 15th of each month to the area director with electronic copies for the Field Operations Division (FOD) director and the area program liaisons.  It is not necessary to address all items on each monthly review, but only those that are pertinent for a particular month.

• (1) Section I, State of the HSC.  Include an overview of the HSC, such as:
  • (A) personnel and organizational issues.  This may include vacant positions, hiring, and promotions;
  • (B) use of volunteers, Client Work Experience Program (CWEP), and Summer Youth in the HSC;
  • (C) a description of what is needed to get the job done;
  • (D) a description of the morale of the staff regarding program, training, facility issues, and similar issues; and
  • (E) suggestions staff made to help with program delivery or working conditions.
• (2) Section II, Program.  Include an overview of how the HSC is providing services, and include:
  • (A) the positives and negatives in service delivery;
  • (B) the number of county visits and training sessions by the area program liaison; and
  • (C) a description of any issue or support needed from FOD State Office program staff.
• (3) Section III, Staff Training.  Include any special training, workshops, or program training received by the HSC staff.
  • (A) Describe program training needed through the area program liaison.
  • (B) Include comments on how workshops, training, or both was received by staff.
• (4) Section IV, Community participation.  Include an overview of community participation by staff, such as:
  • (A) staff presentations to other organizations; and
  • (B) resource development activities.
• (5) Section V, Facilities, equipment, and supplies.  Include an overview of any problem area, need, or significant happening including:
  • (A) risk management;
  • (B) Adults with Disabilities Act (ADA);
  • (C) Workers' Compensation;
  • (D) janitorial services;
  • (E) heating and air conditioning;
  • (F) parking lots; and
  • (G) contract with landlords.
• (6) Section VI, Administrative oversight.  Include an overview of units and programs outside of FOD.
• (7) Section VII, Other.  Address Fair Labor Standards Act (FLSA) exempt overtime approved for the month and any other issues the county director would like to address or ask the area director.