Library: Policy

340:110-5-12. Personnel records

Revised 9-14-24

(a) The child-placing agency (agency) maintains on file a personnel record for each agency personnel.  The personnel record includes:

(1) an Oklahoma Human Services (OKDHS)-provided personnel information sheet, completed for each personnel upon employment and submitted to Licensing within two weeks of his or her employment;

(2) an application, resume, or personnel information sheet documenting position specific qualifications;

(3) three references, per Oklahoma Administrative Code  340:110-5-8(c);

(4) reports and notes relating to the individual's agency employment and performance evaluations;

(5) employment dates and reason for leaving employment; and

(6) agency required health records.

(b) Personnel records are maintained for 12 months following the personnel member's separation.

(c) Criminal history investigations records are maintained in a confidential manner, separate from the individual's personnel record, and include:

(1) criminal history review requests and documentation; and

(2) other applicable criminal history records.

(d) Licensing has access to personnel and other confidential records relevant to the program's personnel.

(b) Personnel records are maintained for 12 months following the personnel member's separation.

(c) Criminal history investigations records are maintained in a confidential manner, separate from the individual's personnel record, and include:

(1) criminal history review requests and documentation; and

(2) other applicable criminal history records.

(d) Licensing has access to personnel and other confidential records relevant to the program's personnel.