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Library: Policy

340:110-3-287. Supervision

Revised 6-1-22

(a) Supervision.  Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when needed.  The program is required to maintain supervision at all times.

(b) Know children.  Teaching personnel:

(1) recognize children assigned to their group; and

(2) are responsible for learning assigned children's behaviors, interests, and individual needs.

(c) Non-job related activities.  While counting in ratios, personnel do not participate in non-job related activities that may interfere with supervision, such as visitors, phone calls, or electronic device use.

(d) Kitchen.  Children are restricted from the kitchen, unless part of a planned, supervised activity.

(e) Exception - children 5 years of age or older.  Five or fewer children having a good understanding of program rules may participate in a short-term, on-site activity not within sight and hearing of teaching personnel.  However:

(1) children count in ratios of his or her assigned group;

(2) this exception is not used when:

(A) children use stationary outdoor play equipment;

(B) children participate in higher risk activities, per Oklahoma Administrative Code (OAC) 340:110-3-290(a); or

(C) on-site services are being performed by contracted non-personnel without completed criminal history reviews, per OAC 340:110-3-282; and

(3) when this exception is used, assigned teaching personnel:

(A) make contact with these children at least every 10 minutes, while maintaining supervision of all children in his or her assigned group;

(B) provide immediate intervention, when needed; and

(C) know each child's location at all times and the nature of his or her activities.

(f) On-site play areas accessible to public.  The program has a method for easily identifying children and any play area boundaries.

(g) Off-site.  When the program provides or arranges for off-site activities:

(1) a written supervision plan is maintained;

(2) an adult teaching personnel is with each group;

(3) boundaries are identified to the children; and

(4) the children are identifiable, such as using t-shirts, wrist bands, or badges.

(h) Transportation.  Transportation documentation is maintained, per OAC 340:110-3-281.2(d).

(1) Children are never left unattended in vehicles.

(2) Supervision during transportation:

(A) begins when the child is picked up and the program has physical custody of the child.  When the child is not present, or there is a contradiction about who is responsible for picking up the child, the program informs the parent, per OAC 340:110-3-280(d); and

(B) ends when the child is dropped off.  The child is only dropped off at the pre-arranged location or with the individual designated by the parent, per OAC 340:110-3-281.4(b).

(3) When transporting children, communication device use is restricted, per OAC 340:110-3-305(e).

(4) Children's entire bodies remain in the vehicle.

(i) Contracted non-personnel.  When contracted non-personnel are present, program personnel provide the supervision.

(j) Overnight care.  Teaching personnel required for ratios are awake at all times.

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