340:105-10-13. State Plan on Aging
(a) Policy. In order to receive Older Americans Act (OAA) funding, the State Agency must have a developed and approved State Plan on Aging (State Plan). • 1 The State Plan must be on file with the Administration for Community Living (ACL) and available for public review.
(b) State Plan. The Oklahoma Human Services (OKDHS) Aging Services (AS) State Plan encompasses and delineates the programmatic commitments that AS, as the designated State Unit on Aging, administers, coordinates, or supervises during a given multi-year period. AS develops the State Plan for approval by the Governor of Oklahoma and for gubernatorial submission to the Assistant Secretary for Aging.
(c) State Plan Requirements. At a minimum, the State Plan must include:
(1) identification of the state agency designated to develop and administer the State Plan;
(2) statewide program objectives to implement requirements under Title III of the OAA and objectives established by the Assistant Secretary for Aging through the rulemaking process;
(3) a resource allocation plan and budget, indicating the proposed use of all Title III funds administered by the State Agency and the distribution of Title III funds to each planning and service area (PSA);
(4) identification of PSA and of Area Agencies on Aging (AAA) geographic boundaries;
(5) prior federal fiscal year information related to the:
(A) number of low-income, minority older Oklahomans;
(B) methods used to attempt to satisfy the service needs of such minority older Oklahomans; and
(C) methods used to attempt to satisfy the service needs of older Oklahomans residing in rural areas;
(6) all assurances and provisions in the OAA and regulations ensure:
(A) preference is given to older Oklahomans in the greatest economic and social need and to older Oklahomans at risk for institutional placement with particular attention given to those residing in rural areas; low-income, minority older Oklahomans; and older Oklahomans with limited English proficiency in the provision of services under the plan;
(B) all services under the OAA are provided without use of any means tests;
(C) all services provided under Title III meet existing state and local health and safety licensing requirements for the provision of those services;
(D) older Oklahomans are provided opportunities to voluntarily contribute to the cost of services; and
(E) other such assurances as are needed for compliance with OAA, regulations, other applicable federal and state laws; and
(7) the State Council on Aging membership and responsibilities.
(d) State Plan Objectives. The State Plan identifies the objectives AS proposes to achieve during the multi-year period and the plan(s) of action implemented in order to meet the identified objectives.
(1) The State Plan:
(A) identifies the manner in which the state is divided into planning and service areas and the designation of AAAs; and
(B) sets forth the resource allocations under the program by providing information regarding the methods, data, and rationale used in developing the State Plan and formulating planning priorities.
(2) Prior to submitting the State Plan to the Governor, AS holds a public hearing(s) on the proposed State Plan, per Part 1321.27 of Title 45 of the Code of Federal Regulations (45 C.F.R. Part 1321.27). Public notice of each hearing is provided as required. A summary of the State Plan is available for review. The complete State Plan is available through AS.
(A) The State Council on Aging and the public have an opportunity to review and comment on the State Plan.
(B) AS revises the State Plan as appropriate, following State Council on Aging and public comments.
(C) AS submits the State Plan to the Governor.
(e) Authority. The authority for this Section is Section 307 of the OAA and 45 C.F.R. Part 1321.17.
(f) Cross references. Refer to Oklahoma Administrative Code 340:105-10-14 and 340:105-1-4.
1. The procedures for Oklahoma Human Services (OKDHS) Aging Services (AS) staff to implement the policy for the State Plan on Aging (State Plan) development are listed in (1) - (17) of this Instruction. AS staff:
(1) obtains State Plan development guidelines from the Administration for Community Living (ACL) regional office;
(2) elects to utilize a one-, two-, three-, or four-year format, and annually submits a resource allocation;
(3) outlines a State Plan development timeline;
(4) gathers identified priority needs from the Area Agencies on Aging;
(5) develops a data profile on older Oklahomans from available census data;
(6) conducts statewide needs-assessment activities, including but not limited to, public hearings or administration of survey instruments to older consumers, service providers, state agencies, and other interested parties;
(7) analyzes the results of needs-assessment activities, and outlines identified statewide priority needs;
(8) outlines and evaluates the existing service delivery system, including services, coordination, advocacy, and training activities;
(9) presents a summary of needs and priorities to the State Council on Aging;
(10) develops a draft summary of the State Plan including:
(A) a summary of the Older Americans Act;
(B) a profile of older Oklahomans, including all pertinent census data;
(C) an outline of the identified needs of older Oklahomans;
(D) a description and evaluation of the current service delivery system;
(E) State Plan goals and objectives;
(F) State Council on Aging membership and responsibilities; and
(G) a resource allocation plan;
(11) presents a State Plan summary to the State Council on Aging and other interested entities two weeks prior to conducting a public hearing(s);
(12) publicizes the public hearing(s) at least two weeks prior to the public hearing(s) outlining dates, times, and locations, and ensures that older Oklahomans, public officials, and other interested parties have reasonable opportunities to participate;
(13) conducts a public hearing(s) and incorporates written and verbal comments into the revised State Plan, as appropriate;
(14) submits the revised State Plan to the State Council on Aging for approval;
(15) submits the revised State Plan to Oklahoma Human Services (OKDHS), AS director for approval;
(16) submits the final version to the OKDHS Director for approval; and
(17) submits it to ACL regional office for approval.