Section 11

OP-110105

• Attachment A "Organization of the Personnel File"
• Attachment B "ODOC Authorization to Release Confidential Employment Information"

OP-110110

• Attachment A "Data Summary Sheet"
• Attachment B "Enrollment Checklist Form"
• Attachment C "A Message from the Director to New Correctional Employees"
• Attachment D "Table of Contents and Guide to State and ODOC Employment"
• Attachment E "ODOC Mission, Vision and Values"
• Attachment F "ODOC Credo"
• Attachment G "Administrator's Policy Statement for Equal Employment Opportunity"
• Attachment H "ODOC Director's Statement Against Sexual Harassment"
• Attachment I "Loyalty Oath"
• Attachment J "Veterans Job Training Program Information Letter"
• Attachment L "Essential OPERS - Hazardous Duty Employees"
• Attachment M "Essential OPERS - State and Local Government Employees"
• Attachment N "General Notice of COBRA Continuation Coverage Rights"
• Attachment O "Suicide Warning Cards"
• Attachment P "OPERS Step-Up Brochure"
• Attachment Q "Sooner Save Features and Highlights"
• Attachment R "PeopleSoft Employee Self-Service Quick Start Guide"
• Attachment S "Acknowledgement Eligible Dependents on Insurance"
• Attachment U "Oklahoma Pathfinder Enrollment Guide"
• Attachment V "Employee Assistance Program Flyer"
• Attachment W "ComData PIN Number Memo"
• Attachment X "IT Services and Systems Authorization Access Request Form"

OP-110120

• Attachment A "Payroll Reporting Form for Temporary Employees"
• Attachment B "Payroll Reporting Form for Supplemental Payroll"
• Attachment C "Time/Leave and Payroll Processing Audit Form"
• Attachment D "Conditions for the Early Release of Paychecks"
• Attachment E "Notification to Remove Employee from Main Payroll"
• Attachment F "Monthly Passenger Commuting Notification Form"
• Attachment G "Change in Commuting Schedule Form"
• Attachment H "Claim for Payment of Lost Excess Annual Leave"
• Attachment I "Conversion of DOC Time/Leave Codes to PeopleSoft Time Reporting Codes"
• Attachment J "DOC Time/Leave Codes"

OP-110205

• Attachment A "Conflict Resolution Resolution Form"
• Attachment B "Group Conflict"
• Attachment C "Request for Voluntary Mediation Services"
• Attachment D "Conflict Resolution Investigator Flow Chart"
• Attachment E "Acknowledgement of Receipt"
• Attachment F "Employee Conflict Resolution Procedures" Poster

OP-110210

• Attachment A "Applicant Questionnaire and Background Investigation Form"
• Attachment B "Application for Employment Cover Letter"
• Attachment C "Authorization to Release Information of Employment"
• Attachment E "Applicant Information Cover Letter"
• Attachment F "Confidential Request for Employment Verification"
• Attachment G "Confidential Questionnaire to References"
• Attachment H "Request to Discontinue Investigation"

OP-110214     

• Attachment A "Workplace Violence Incident Checklist"
• Attachment B "Workplace Violence Assessment Guidelines ("RE-VIEW") 

OP-110215

• Attachment A "Authorization for Secondary Employment"
• Attachment B "Acknowledgement of Receipt"

OP-110217 

• Attachment A "ODOC Agency AEP Coordinator"

OP-110218     

• Attachment A "FMLA Return to Work Medical Certification"
• Attachment B "Employee Request for Reasonable Accommodation"
• Attachment C "Request for Fitness for Duty Examination"
• Attachment D "Order for Fitness for Duty Exam"
• Attachment E "Fitness for Duty Exam"

OP-110219

• Attachment A "Education Assistance Application"
• Attachment B "Cover Letter"
• Attachment C "Supervisor Recommendation and Approval Letter"
• Attachment D "Education Assistance Application Review"
• Attachment E "Notification of Continuing Education Assistance"
• Attachment F "Financial Reimbursement for Continuing Education Assistance Participant Agreement"
• Attachment G "Request for Financial Reimbursement of Educational Expenses"

OP-110221

• Attachment A "Employee Award Nomination Form"
• Attachment B "Oklahoma Department of Corrections ARROW Award Nomination Form"

OP-110222     

• Attachment A "Productivity Enhancement Program Nomination Form (OPM-102)"
• Attachment B "Evaluation Report (OPM-103)"

OP-110225

• Attachment B "Performance Review Process Map"
• Attachment C "Calibration Helpsheet"

OP-110235

• DOC 110235A "Position Description Questionnaire"
• Attachment A "Applicant Information"
• Attachment C "Applicant for Career Progression Promotion Documentation of Minimum Requirements"
• Attachment D "Applicant Tracking Worksheet"
• Attachment E "Waiver of Probationary Period Checklist"
• Attachment I "Job Announcement Request Form"
• Attachment M "Written Request for Transfer or Voluntary Demotion"

OP-110237

• Attachment A "Exit Survey System Memorandum" 
• Attachment B "Retiree/Line of Duty Death Sidearm and Badge Issue"
• Attachment C "HCM Letter Regarding On-line HCM Exit Survey"
• Attachment D "HCM Exit Survey Data Collection"
• Attachment E "Retirement Notice for Department of Corrections Teachers"
• Attachment F "Ineligibility for Rehire"
• Attachment G "Unauthorized Absence Resignation Acceptance Letter"

OP-110240

• Attachment A "Class A Honor Guard Uniform"
• Attachment B "Ceremonial Honor Guard Height/Weight Chart"
• Attachment C "Maximum Allowable Percentage Body Fat Standards”
• Attachment D "Honor Guard Insignia"

OP-110245

• Attachment A "Class B Standard Issue Uniform"
• Attachment B "Insignia's"
• Attachment C "Uniform Issuance Record"
• Attachment D "Request for Replacement Uniform"
• Attachment E "Badge Specifications"

OP-110246

• Attachment A "Employee Uniform Laundry Log"
• Attachment B "Employee Uniform Laundry Receipt"

OP-110250     

• Attachment A "Telework Self-Assessment Survey"
• Attachment B "Telework Location Safety Checklist"
• Attachment C "Telework Agreement"

OP-110260     

• Attachment A "Unclassified Position Description Questionnaire"

OP-110305

• Attachment A "Job Family Level (Position) Guide"
• Attachment B "Employee Volunteer Activity Request Form"
• Attachment C "Probation and Parole Officer 28-Day Cycle"

OP-110340

• Attachment A "Request for Individual Special Hiring Rate"
• Attachment B "Shift Differential Monthly Reporting Form"
• Attachment C "Evening Shift Differential"
• Attachment D "Night Shift Differential"
• Attachment E "Rotating Shift Differential"
• Attachment F "Monthly Housing Allowance for Wardens and Deputy Wardens"
• Attachment G "Sign-on Pay Incentive Application"

OP-110345

• Attachment A "ODOC Memo To Treatment Provider"
• Attachment B "Validity of Claim in Question"
• Attachment C "Work Related Injury/Illness Leave Election Form"
• Attachment D "First Preference Form"
• Attachment F "Waiver of Right to Return to Original Position"
• Attachment G "Return to Work Plan Agreement"

OP-110346

• Attachment A "Employee Request for Reasonable Accommodation"
• Attachment B " Reasonable Accommodation Agreement"

OP-110350

• Attachment A "Housing Agreement Employees Required to Reside in Employee Housing"
• Attachment B "Housing Agreement Institutional Personnel"
• Attachment C "Trailer Lot Agreement Institutional Personnel"
• Attachment D "Disclosure of Information on Lead-Based Paint and/or Lead-Based Paint Hazards"

OP-110355

• Attachment A "Paid Leave Request Form"
• Attachment B "Annual and Sick Accrual Rates and Accumulation Limits”
• Attachment C “Health Care Providers Statement”
• Attachment D “Family and Medical Leave Request Form” (Side 1)“Employer’s Notice to Employees’ ” (Side 2)
• Attachment E “Medical Certification Form”
• Attachment F “FMLA Poster”
• Attachment G “State Leave Sharing Program/Recipient Form”
• Attachment H “State Leave Sharing Program/Donor Form”
• Attachment I “Leave Without Pay Request Form”
• Attachment J "Military Leave Rights and Benefits Memo"
• Attachment K "Military Leave and Benefits Election Form"
• Attachment L "Military Family Leave Request Form (Side 1 and Side 2)"
• Attachment M "Military Family (NDAA) Medical Certification Form"
• Attachment N "Designated Authorities for Hazardous Weather Closings"
• Attachment O "Declaration of Reduction of Services Due to Hazardous Weather"
• Attachment P "Request to Receive Shared leave/Bank Leave Form HCM-33A"
• Attachment R "Separation from State Service Donation to Leave Bank Form HCM 33C"

OP-110415

• Attachment A "Example/Letter of Concern"
• Attachment B "Example/Letter of Reprimand"
• Attachment C "Example/Suspension Without Pay State Employee"
• Attachment D "Written Response to Discipline"
• Attachment E "Example/Demotion State Employee"
• Attachment F "Example/Termination Letter State Employee"
• Attachment G "Example/Trial Period or 5% Exempt Termination"
• Attachment H "Example/Notice of Proposed Termination and Opportunity to Respond"
• Attachment J "Suspension with Pay Review and Request for Continuance"
• Attachment K "Acknowledgement of Receipt"

OP-110425

• DOC 110425 A  "Request for Representation"

OP-110501

• Attachment A "Family Support Liaison Duties"

OP-110601

• Attachment A "Controlled Substance/Alcohol Testing for Commercial Motor Vehicles Memorandum and Certificate of Receipt"
• Attachment B "Commercial Driver's License (CDL) Clearinghouse Consent Form"

OP-110602

• Attachment A "Acknowledgement of Receipt"
• Attachment B "For-cause Report Form"
• Attachment C "Authorization for Examination and Testing"

OP-110603

• Attachment A "Acknowledgement of Receipt, OP-110603 entitled "Pre-Employment Drug Testing Program""
• Attachment B "Collection Site Evaluation Form"

OP-110604

(This procedure is currently suspended)

• Attachment A "Drug / Alcohol Testing Referral Form"
• Attachment B "Cancellation of Random Drug Test"
• Attachment C "Last Chance Agreement"
• Attachment D "Acknowledgement of Receipt"