Meeting Minutes

AGENDA

Advisory Committee on Services to Persons with Developmental Disabilities

Thursday, September 12, 2019

10 a.m. – Room C-47 Sequoyah State Office Building

Oklahoma City, Oklahoma

1.         CALL TO ORDER – Wanda Felty, Chairperson;

2.         ROLL CALL – Secretary;  

Dyann Arnett, Robin Arter, Marcellius Bell, Tori Collier, John Corpolongo, Greg Crawford, Rene' Daman, Wanda Felty, Theresa Flannery, Janie Fugitt, Rex Hensen, Sonya Hunter, Consuela Logan, Coleen Stice, Terry Trego, Lisa Turner

3.         *APPROVAL OF MINUTES – April 11, 2019;

            Make change to the spelling of Linda Sechrist's name in the minutes.

4.         DDS UPDATE – Beth Scrutchins DDS director;

1. Monthly request list contact update; and
2. Request list funding update.      

Working to reduce the waiting list by 20% in FY20

Discuss methods of getting other service information to clients on the waiting list

Care Portal to request temporary services to children with ID and family need

EVV Online Demo

Sept 20^th, 2019, 10:00am

Registration URL: https://attendee.gotowebinar.com/register/1748101843814333442
Webinar ID: 606-315-419

 EVV Full training sessions

5.         * APPROVAL OF RULES – Terry Trego, Policy Sub-Committee Chair;

• OAC 317:40-9-1  is amended to: bring in line with other policy wording
  
• Add service provisions to include self-directed (SD) services as an option in the Community Waiver
• Establish the average daily limit of self-directed habilitation training specialist (HTS) to 9 hours per day
• Remove the requirement that restrictive or intrusive procedures are not implemented by SD-HTS, and
• Clarify that the employer of record must enroll and complete the DDS-sanctioned SD training course within 45 calendar days of SDS training enrollment.

During the review of the SDS policy the following questions were asked:

1. Is there a requirement for a registry check to be completed for potential SDS-HTS?  The SDS policy addresses the need for background checks but not registry checks.  Do we need to add it?The policy referenced includes the registry check. Acumen completes the checks as part of their contract. Community services providers are required to conduct a criminal records search, and Registry checks.
2. Can siblings and other relatives other than parents or guardians be paid through SDS-HTS as long as they do not live in the home of the service recipient.To clarify, other family members providing services must be employed by provider agencies, per OAC 340:100-3-33.2.  For the purpose of self-directed services family members include parents and siblings, step and half siblings, and anyone living in the same home as the service recipient. 
3. Does SDS training include information about the process involved when an allegation is made against an HTS?  This would include training for both the EOR and the HTS.The EOR is required to complete Foundation Training.    Foundation training covers abuse, neglect and exploitation, the obligation to report, etc.  We are considering modifying the SDS Foundation Training to include what is the EOR responsibility when there is an allegation and/or confirmed finding.  
4. Committee members asked what the difference was between #(e)(2) and #(e)(29) due to a duplication of signing an agreement.  We simplified the language to make it clearer. 
5. Committee members asked if the SDS training requirements are greater than provider requirements.The SDS training requirements are not greater than provider agency requirements.  The SDS training requirements are available online and include employer of record information to prepare individuals to be able to self-direct.  The Committee discussed the addition of the 45 day calendar requirement.  This was added to ensure that individuals complete this requirement timely before the case is assigned to case management. 
   
   

• OAC 340: 100-3-39 is amended to: simplify & discontinue duplication of work
  
• Clarify provider duties during an investigation
• Clarify the usage of official forms used to explain community services workers rights and responsibilities; and
• The procedures for maltreatment investigations and the registry are removed, because they are defined in the Office of Client Advocacy's permanent rules.  
   
• OAC 340: 100-18-1 is amended to:
  
• Add registered behavior technician (RBT) as a service provision
• Clarify that the RBT role is defined as the person primarily responsible for the direct implementation of behavior-analytic services designed and prescribed by a Board Certified Behavior Analyst (BCBA); and
• The RBT acts under the authority and supervision of a BCBA (can supervise up to 6 RBT's).
  
   

6.      *New Business

            A. Nomination of officers per Article V of the bylaws (committee officers are elected annually.)

• Chairperson:      Wanda Felt
• Vice Chair:       Robin Arter
• Secretary:         Sonya Hunter

            B. Approval of 2019 meeting dates:

            January 23rd or 28th;     January 28th

            April 23rd or 28th;         April 28th

            July 28th or 30th;           July 28th

            September 3rd or 8th     Sept 17th

7.         PUBLIC COMMENT –

            * Possible Action Item